Missouri State University

5088 Assistant to the General Manager, KSMU and OPT

POSITION IDENTIFICATION

TITLE Assistant to the General Manager, KSMU and OPT

CLASSIFICATION NUMBER 5088

GRADE 44

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR General Manager, KSMU and Ozarks Public Television                 

MAJOR ADMINISTRATOR Vice President for Research and Economic Development

GENERAL FUNCTION

The Assistant to the General Manager, KSMU and Ozarks Public Television helps to develop and implement an annual strategic plan that assists KSMU and Ozarks Public Television (OPT) in achieving their annual programming, technical, student training, fundraising, and community service goals.  The Assistant to the General Manager, KSMU and Ozarks Public Television provides management oversight in external fundraising activities including membership, corporate support, and special events and establishes a comprehensive marketing plan for Broadcast Services to ensure the station meets their fundraising goals and strengthens their audience reach.  The Assistant to the General Manager, KSMU and  Ozarks Public Television provides support to the General Manager, KSMU and Ozarks Public Television in the areas of budgeting (including purchase approval authority), Federal Communications Commission (FCC) compliance, and in building and maintaining relationships with National Public Radio (NPR), Public Broadcasting Services (PBS) and the Corporation for Public Broadcasting  (CPB). 

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree in Communication, Media, or a related field is required.

Experience: Three years of experience with marketing or development activities in public broadcasting is required.  Familiarity with FCC rules and regulations is required.

Skills: Effective interpersonal, oral, and written communication skills are required.  Computer literacy, particularly in the use of word processing is required.  Familiarity with specialized public broadcasting software such as Allegiance is required.           

Other: A valid Missouri driver’s license is required.    

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides management oversight of  volunteer activities for KSMU and OPT by supervising staff responsible for securing volunteers for pledge drives, special events, teleauction, and general office work and ensuring the maintenance of a volunteer database with essential information about volunteer activities.

2. Provides management oversight of the annual Friday Night TV Dinner and Wine and Food Celebration by working closely with the community-based volunteer committee to ensure the success of the events, securing contracts with restaurants, coordinating marketing and promotion for the event, and securing corporate sponsorships and table sales.

3. Assists in managing the daily operations of KSMU and Ozarks Public Television by working with the General Manager in developing programming and marketing strategies, managing the Broadcast Services budget, complying with FCC rules and regulations, maintaining appropriate contacts and records for CPB, NPR, and PBS, and representing management at University, local, state, and national meetings.

4. Provides management oversight of the development of the stations’ public service activities through involvement in community and campus outreach projects such as the Reading Rainbow Contest, job fairs, and Students Go to Work and informational tours and meetings for community and campus groups.

5. Represents Broadcast Services within the campus and community by serving as spokesperson, presenting information about the activities and projects of the unit, and serving as on-air talent during membership drives.

6. Provides management oversight of all fundraising activities and support materials for KSMU and OPT for print, web-based, and broadcast applications, meets regularly with fundraising departments to track external fundraising performance, assists the General Manager in obtaining external funds in the areas of grants, contracts, and major gifts, leads problem solving activities, and ensures implementation of best practices.

7. Ensures compliance with Federal Communication Commission (FCC) rules and regulations by regularly maintaining public inspection files, coordinating yearly internal audits with staff, in coordination with the General Manager, serving as staff contact with station legal counsel, and completing other projects as directed by the General Manager.

8. Provides management oversight and evaluation of Broadcast Services overall student training program to ensure quality training and work experiences across the unit.

9. Assists the General Manager with financial projects such as annual unit budget development, quarterly budget tracking and performance analysis, and with CPB audit activities including SABS and SAS and exercises approval authority for expenditures of funds when necessary.

10. Maintains familiarity with high level unit projects by attending meetings with and in lieu of management, planning and facilitating unit meetings, developing team building activities to ensure departmental productivity, and serving as management representative for KSMU and OPT in the absence of the General Manager.

11.  Provides management oversight of KOZJ-Joplin office operations and fundraising activities by managing part-time staff and providing direction to community volunteers.

12. Ensures that Broadcast Services maintains educational ties to the University and public school systems by investigating grant opportunities that facilitate education outreach and by developing and managing those projects as appropriate.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the General Manager, KSMU and Ozarks Public Television.

14. Contributes to the overall success of Broadcast Services by performing all other duties and responsibilities as assigned.

SUPERVISION

The Assistant to the General Manager, KSMU and Ozarks Public Television is supervised by the General Manager, KSMU and Ozarks Public Television and supervises full-time professional and administrative support employees, graduate students, and student employees.

OFFICE OF HUMAN RESOURCES

REVISED FEBRUARY 2010

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 4 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.