TITLE Library Associate III
CLASSIFICATION NUMBER 5270
IMMEDIATE SUPERVISOR Varies
MAJOR ADMINISTRATOR Dean, Library Services or associate Dean of Library Services
The Library Associate III provides specialized, in-depth work in support of varied services and operations related to a particular collection, branch library, technical area, or overall Library operations. The Library Associate III interacts extensively with fellow employees, other employees on campus, faculty, and students, interacts with colleagues of other libraries statewide and with library vendors, and may coordinate entire areas of operations with minimal direct supervision.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required. Experience beyond the minimum required by the job may be substituted for the required education.
Experience: Two years of library experience is required.
Skills: A working knowledge of integrated library systems and the ability to learn and use database applications, the administrative business system, enterprise resource planning system, and other systems or applications that may be used within the University or Library is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Excellent verbal and written communication skills are required. The ability to train, supervise, assign work, and review the work of full- and part-time employees and student workers is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: Occasional exposure to mold and dust from library materials may occur. The position may require working evening and weekend hours on a regular basis. Hours of work may vary during intersessions and summer sessions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides in-depth support of Library operations and functions, such as working with complex ordering, receipt and processing of materials or providing complex reference assistance.
2. Supports the development and utilization of library information resources by utilizing a variety of on-line Library and other electronic which may include installing and troubleshooting software, training others on software, testing and selecting systems, compiling information and statistics related to major departmental functions, creating reports for internal and external distribution, reconciling financial accounts, and creating financial reports.
3. Ensures the efficient operation of the library by analyzing procedures and developing and recommending new policies and procedures.
4. Works independently to ensure the efficient operation of the library by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with stakeholders.
5. Facilitates workflow and the efficient use of time and effort by establishing processes, guidelines, and rules related to particular operations or services in the Library.
6. Helps to develop an effective and efficient staff of full and part-time employees and student workers by hiring, training, supervising, scheduling, and evaluating their performance.
7. Assists in responding to weather, fire, and security emergencies by maintaining order, directing evacuation of the library, securing designated areas, and contacting proper authorities.
8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
9. Remains competent and current through self-directed professional reading, attending professional development courses, and attending training and/or courses required by the supervisor.
10. Contributes to the overall success of Library Services by performing all other essential duties and responsibilities as assigned.
The Library Associate III is supervised by the designated supervisor and supervises full-or part-time staff and student assistants.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 7 - 1160 Points: A combination of education and experience equivalent to a Level 7 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 4 - 370 Points: In addition to considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events, the job requires specific professional skills and/or skills in managing a wide variety of complex processes.
Factor 3: Responsibility for the Work of Others
Level 6 - 270 Points: Supervision of more than one permanent employee, and/or a moderate number of part-time or temporary employees, and/or large numbers of student workers that involves a full range of supervisory responsibilities including staffing the unit, training employees, planning work, and reviewing work and employee performance. The job may require close and/or frequent supervision and considerable responsibility for performance management. At this level, supervisory duties constitute a moderate amount of work time.
Factor 4: Guidelines
Level 4 - 370 Points: The work involves operating under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Supervision is given through statements of departmental, program, or project objectives and available resources. Administrative guidelines are relatively comprehensive, and incumbents need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations the incumbent must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, and incomplete or conflicting data. The incumbent exercises judgment in interpreting the intent of guidelines, methods, and procedures, and determines the best process to achieve objectives.
Factor 5: Contacts
Level 5 - 345 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of coworkers, students, or the general public, and may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems.
Factor 6: Work Impact
Level 3 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 2 - 50 Points: The work may include limited but regular exposure to uncomfortable physical conditions and/or variable weather. The work may require periodic handling, carrying, or lifting of moderately heavy objects. Alternatively, the work may require standing and/or walking for long periods of time and/or the use of hands or arms in the same position for long periods of time.