TITLE Projects Technician
CLASSIFICATION NUMBER 8856
IMMEDIATE SUPERVISOR Utilities Manager
MAJOR ADMINISTRATOR Assistant Director of Facilities Management, Maintenance
The Projects Technician represents Facilities Maintenance and participates in the design, construction, commissioning, and occupancy process for new construction, renovation, repair, and replacement projects in order to assure a smooth transition from construction to operation and occupancy of facilities. The primary focus of the Projects Technician is with building systems such as plumbing, fire protection, HVAC, lighting, and power as well as utility infrastructure. The Projects Technician reviews construction documents (plans, specifications, etc.) and provides comments, observes and documents construction progress, witnesses and documents tests, observes or assists in the start-up, commissioning, testing, and balancing of building systems and documents results, and communicates with University stakeholders regarding projects. The Projects Technician manages assigned projects performed by University personnel including planning, scheduling, and coordinating all activity on these projects, documenting projects, and communicating with the University stakeholders and the campus community regarding projects. The Projects Technician compiles project documentation into a well-organized accessible archive designed to serve as a reference tool throughout the life of the facilities. The Projects Technician may assist in the coordination of emergency maintenance or repair of campus facilities and systems.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent plus completion of a technical training program in a maintenance trade worth a minimum of fifteen hours of college credit or completion of a recognized apprenticeship program, or a combination of the two, is required.
Experience: At least six years of progressively responsible experience is required in the installation, repair, and maintenance of commercial, institutional, or industrial electrical-mechanical systems. Experience in observing and documenting construction progress and compliance with construction documents is preferred. Experience with computerized maintenance management systems is preferred.
Skills: A working knowledge of the theory, application, and operation of mechanical and electrical systems is required. Familiarity with all aspects of building and utility construction is required. The ability to read and interpret blueprints, schematics, and wiring diagrams is required. Training skills and administrative ability are required. Computer literacy is required. Must be detail-oriented and have excellent communication and interpersonal skills. The ability to use test equipment for diagnosing and trouble-shooting equipment malfunctions and systems failures is preferred.
Effort: The ability to lift and transport materials and equipment weighing up to fifty pounds on an occasional basis may be required. The job requires prolonged standing and frequent bending, stooping, and reaching on a daily basis and working in confined spaces. The nature of this position requires the incumbent to operate manual and electrically-powered tools and electrical test equipment, move throughout campus, including stairs in all University buildings, and to work at heights. Work is performed indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards. Some positions in this job classification (job title) are designated as essential employees who must report to work as scheduled when University offices are closed due to severe weather; the supervisor will communicate whether the particular position is considered essential and under what situations.
License: Documented journeyman status in an electrical, mechanical, or plumbing trade is required. A valid Missouri driver’s license is required.
Other: The scope of the position requires exposure to and use of chemicals, solvents, and cleaners common to most maintenance trades that may be hazardous and/or cause injury if specific instructions regarding their mixture, use, and disposal/storage are not properly followed. This position is on-call twenty-four hours a day and seven days per week. Inspections, testing, call backs, utility outages, and emergencies may require a response outside of normal work hours. Contractors may work when the University is closed requiring this position to be on campus during times when the University is closed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Helps ensure the success of capital projects including new construction and renovation as well as repair and replacement projects by participating in the design, construction, commissioning, and occupancy process for these projects, representing Facilities Maintenance throughout the process, and facilitating a smooth transition from construction to operation and occupancy of facilities by the University.
2. Ensures appropriate input from Facilities Management is provided to the design and construction team by attending design meetings, pre-bid meetings, pre-construction kickoff meetings, progress meetings, system training sessions, etc., ensures Facilities Management personnel are invited to meetings when necessary to facilitate the productive exchange of information, and communicates information obtained in meetings to appropriate stakeholders within Facilities Management.
3. Provides timely review of construction documents (plans, specifications, submittals, proposal requests, etc.) to help ensure project design, specified materials, and proposed equipment meet established standards and will serve the University’s needs, coordinates the review process within Facilities Maintenance, and compiles comments and provides them to the appropriate University project manager prior to established deadlines.
4. Observes the progress of construction through regular site visits and documents observations via field reports, photographic documentation, red-lined plans, etc., communicates observations to the appropriate University project manager and promptly notes conditions that do not appear to meet the requirements of the construction documents.
5. Witnesses tests such as piping system pressure tests, water penetration tests, duct leakage tests, etc. and, in cases where a third-party testing agency is not already required to do so, documents and communicates results to the appropriate University project manager.
6. Observes the startup of systems and equipment, building commissioning, testing, and balancing, etc., facilitates these endeavors by involving appropriate Facilities Management personnel where necessary to ensure the successful completion of the operation, and, in cases where a third-party testing agency is not already required to do so, documents and communicates results to the appropriate University project manager.
7. Participates in progress inspections and punch list inspections at appropriate project milestones, helps to ensure that Facilities Management personnel are invited to inspections when necessary to ensure appropriate expertise is available for the inspection, and provides documentation outlining observations and any concerns to the appropriate University project manager for action.
8. Assists in the establishment of the preventative maintenance program by ensuring appropriate Facilities Management personnel have timely access to installed equipment and systems as well as project documentation such as construction documents, project submittals, operation and maintenance manuals, record documents, etc.
9. Compiles all project documentation (project communication, construction documents, submittals, field reports, test reports, photographs, punch lists, substantial completion certificates, operation and maintenance manuals, record documents, etc.) into a well-organized accessible archive that serves as a reference tool throughout the life of the facilities.
10. Manages projects or assists in managing projects that are performed and/or managed by Facilities Maintenance personnel as assigned, including planning and scheduling projects and communicating pertinent project information to University stakeholders and the University community as necessary.
11. Reduces the likelihood for liability regarding the University’s compliance with federal, state, and local regulations by complying with and enforcing policies, laws, and regulations governing environmental protection, hazardous waste disposal, and the use of chemical substances and materials.
12. Remains available for around-the-clock responsiveness to construction activity or emergency situations.
13. Contributes to the overall success of Facilities Maintenance by performing other essential duties and responsibilities as assigned.
The Projects Technician is supervised by the Utilities Manager, however, generally works independently under established guidelines and with minimum supervision and may oversee tasks assigned to support staff or student employees.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2016
JOB FAMILY 2
Factor 1: Educational Requirements of the Job
Level 3 - 160 Points: The job requires a high school diploma or equivalent and up to one year (30 credit hours) of technical training, certification, and/or vocational classes or course work in a specialized area.
Factor 2: Skill Requirements - Craft and Trade Skills
Level 5 - 1100 Points: This level represents journeyman-level skill in building trades or related areas requiring extended training and/or experience and considerable practical knowledge in a trade or technical area, or other skills requiring similar levels of training. Skill at this level normally requires six years of experience within the trade.
Factor 3: Managerial Responsibility
Level 4 - 300 Points: Supervision of a work group including hiring, training, planning, and directing the work of permanent employees. At this level the job often requires close supervision, generally of a rather small number of employees, and it is frequently necessary to train and instruct others, and plan and direct work. Supervisory responsibilities consume moderate amounts of work time and may include input into the development of budgets, some financial and inventory control responsibility, and general work planning tasks. Most first-line supervisors or office managers are typically at this level.
Factor 4: Guidelines
Level 3 - 90 Points: Procedures and standards exist, but considerable latitude in applying procedures and selecting a sequence of activities must be exercised. The employee uses judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes.
Factor 5: Contacts
Level 4 - 175 Points: The purpose is to coordinate activities involving employees, students, and/or the general public. At this level, contacts involve considerable interpersonal skill involving cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor.
Factor 6: Work Environment
Level 3 - 70 Points: The work area involves moderate discomfort and/or risk such as operating heavy machinery or dangerous equipment, or frequent exposure to hazardous materials. Alternatively, the work area may be subject to environmental discomfort such as poor ventilation. Loud noises, and/or extremes of heat or cold. The work often requires wearing protective gear that may be uncomfortable. The nature of the work environment may produce moderate levels of stress.
Factor 7: Physical Demands
Level 2 - 60 Points: Work requires some exertion such as standing for long periods of time, considerable walking, frequent bending kneeling, reaching, and stooping. May include occasional lifting of moderately heavy objects. Work may require specific but common physical abilities.
Factor 8: Responsibility for Facilities and Resources
Level 3 - 70 Points: At this level would be jobs in which the incumbent has considerable ongoing responsibility for building security and public safety.
Factor 9: Complexity
Level 4 - 700 Points: The work involves varied duties requiring many different and unrelated processes and methods such as those relating to well-established administrative or professional fields. Decisions regarding what needs to be done include the assessment of unusual circumstances, variations in approach, and incomplete or conflicting data. The work requires making many decisions concerning such things as the interpreting of considerable data, planning the work, or refining methods and techniques to be used.