8864 Preventative Maintenance Coordinator

POSITION IDENTIFICATION

TITLE Preventative Maintenance Coordinator

CLASSIFICATION NUMBER 8864

GRADE 26

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Facilities Manager

MAJOR ADMINISTRATOR Assistant Director of Facilities Management - Maintenance

GENERAL FUNCTION

The Preventative Maintenance Coordinator supervises, coordinates, and documents preventative maintenance of all facility and utility systems, including, but not limited to, refrigeration, heating, ventilation, and air conditioning (HVAC), steam, condensate, plumbing, and electrical systems using the Computerized Maintenance Management System (CMMS).  The Preventative Maintenance Coordinator is responsible for collecting equipment data and assisting the Facilities Manager in developing, implementing, and monitoring preventive maintenance programs for mechanical, electrical and facility systems. The Preventative Maintenance Coordinator directly supervises student and part-time staff that perform semi-skilled preventative maintenance, supervises the performance of emergency and routine maintenance on campus facilities and systems as performed by full-time employees, and, within Facilities Maintenance and in coordination with policies established by the Director of Environmental Management, enforces federal regulations governing environmental protection, hazardous waste disposal and the use of chemical substances and materials.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma or the equivalent and an Associate’s degree, completion of a technical training program in a maintenance trade equivalent to a minimum of sixty hours of college credit, or completion of a recognized apprenticeship program in a maintenance trade, or a combination of the three, is required. 

Experience: At least six years of progressively responsible experience in the repair and maintenance of industrial or commercial facilities is required.  Experience in mechanical, heating, ventilation and air conditioning (HVAC), electrical, plumbing, and refrigeration systems is preferred.

Skills: Skills in the proper use of test equipment, hand and power tools, diagnosing and trouble-shooting equipment malfunctions and systems failures are required. Must be able to read and interpret blueprints, schematics, and wiring diagrams. Supervisory skills, ability to motivate others to effective action, and administrative ability are required. Computer literacy is required.  Experience with a CMMS system, including data entry and scheduling, is preferred.

Effort: The ability to lift and transport materials and equipment weighing up to 50 pounds on a frequent basis and up to 100 pounds on an occasional basis is required.  The ability to tolerate prolonged standing and frequent bending, stooping, and reaching on a daily basis is required.  The ability to work in confined spaces is required. A full range of physical motion is required in order to operate manual and electrically-powered tools and electrical test equipment, to move throughout campus, including climbing stairs in all University buildings, and to work at heights. Work is performed indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards.

Other: The scope of the position requires exposure to and use of chemicals, solvents, and cleaners common to most maintenance trades that may be hazardous and/or cause injury if specific instructions regarding their mixture, use, and disposal/storage are not properly followed. A valid Missouri driver’s license is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.  Assists the Facilities Manager with ensuring that all facilities are structurally sound, mechanically operational, electrically efficient, and safe by planning and scheduling daily and weekly preventative maintenance activities in coordination with the Work Management Center.

2. Supervises the student and part-time worker maintenance crew in the performance of routine preventative maintenance on facilities and systems and makes work assignments based upon an evaluation of job requirements and individual expertise.

3. Assures completion of assigned maintenance and repair tasks by monitoring work progress performed by student and part-time staff as well as full-time employees, inspecting work performance and providing corrections of any deficiencies as necessary, redirecting work efforts to meet critical and/or necessary work requirements, and recommending the use of additional departmental personnel or contract personnel (as appropriate) to meet assigned completion targets.

4. Assists with the development of a competent and efficient student and part-time worker maintenance crew by training personnel (as necessary) in the proper use of test equipment, hand and power tools, and shop safety, and demonstrating appropriate work methods.

5. Develops CMMS PM tasks for the preventative maintenance of mechanical, electrical, heating, ventilation and air conditioning, plumbing and refrigeration control systems.

6.  Assists with documenting the cost of maintenance repairs and services by keeping records of time and materials to be charged to each job and providing periodic status reports to the Facilities Manager.

7. Assures that preventative maintenance personnel have the equipment and supplies necessary to perform mechanical services by monitoring the use of supplies and materials, estimating future material usage, requisitioning those supplies and equipment, distributing supplies/materials and equipment as required, and advising the Facilities Manager regarding potential shortages, recommended replacement items, or related equipment needs.

8. Supports preventive maintenance as a strategy in maintaining University electrical, mechanical, control, and plumbing systems by assisting in the development and monitoring of preventive maintenance programs, keeping accurate records in the work management system on all equipment indicating all repairs/breakdowns, replacements,  required and performed maintenance, performing spot checks of equipment to determine their working condition, and performing and/or directing periodic cleaning and servicing of tools and test equipment.

9. Assists the Facilities Manager with ensuring that contract mechanical maintenance services meet specified results and/or work orders thus minimizing future operational problems by observing (spot checking) the work performed and advising the Facilities Manager when contracted services fail to meet specifications or endanger University property or lives.

10. Reduces the likelihood for liability regarding the University's compliance with federal regulations by complying with and enforcing policies, laws, and regulations governing environmental protection, hazardous waste disposal and the use of chemical substances and materials.

11. Contributes to the operation of safe University pools and fountains by supervising the testing and treatment of their water chemical systems.

12. Enforces University and departmental rules and policies regarding employee conduct for assigned student and part-time workers by advising them of the rules and policies on employee conduct, issuing verbal warnings and written reprimands for violations, and recommending progressive disciplinary action to the Facilities Manager as necessary.

13. Reduces the likelihood of a significant disruption of mechanical services (i.e., heating, cooling, plumbing, electricity) to the University and assures around-the-clock responsiveness to mechanical failures or emergency situations.

14.  Contributes to the overall success of Facilities Maintenance by performing other essential duties and responsibilities as assigned.

SUPERVISION

The Preventative Maintenance Coordinator is supervised by the Facilities Manager and supervises student staff and temporary staff.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2012

JOB FAMILY 2

Factor 1: Educational Requirements of the Job

Level 3 - 160 Points: The job requires a high school diploma or equivalent and up to one year (30 credit hours) of technical training, certification, and/or vocational classes or course work in a specialized area.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 5 - 1100 Points: This level represents journeyman-level skill in building trades or related areas requiring extended training and/or experience and considerable practical knowledge in a trade or technical area, or other skills requiring similar levels of training. Skill at this level normally requires six years of experience within the trade.

Factor 3: Managerial Responsibility

Level 3 - 150 Points: Some supervision and training of student and part-time workers may be required where the nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level may also involve directing the work assignments of one or more permanent, full-time employees, but supervision typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day. Characteristic of this level would be employees who direct student workers, or work team leaders who act as working supervisors. Responsibilities at this level may include tracking budgeted spending, limited purchasing authority, and tracking inventory.

Factor 4: Guidelines

Level 2 - 50 Points: Specific guidelines and established routines exist, but some judgment in applying guidelines and deviating from standards must be exercised. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. At this level, the employee may also determine which of several alternatives to use. Situations to which the existing guidelines cannot be applied or significant proposed deviations from the guidelines are referred to a supervisor.

Factor 5: Contacts

Level 3 - 100 Points: The purpose is to advise or counsel students, coworkers, or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.

Factor 6: Work Environment

Level 2 - 40 Points: The work area involves moderate discomfort and/or risk such as that from moving machinery, occasional work with hazardous substances, or moderate levels of noise. The work may require wearing of protective gear. The work area is generally adequately lighted and ventilated, but may involve uncomfortable temperatures at times.

Factor 7: Physical Demands

Level 3 - 100 Points: Work requires continuous moderate with some strenuous physical exertion including standing, climbing, crawling, and regular lifting of objects over 50 pounds.

Factor 8: Responsibility for Facilities and Resources

Level 2 - 40 Points: Jobs at this level might require frequent but routine responsibility for facility security, public safety, equipment, or money.

Factor 9: Complexity

Level 3 - 450 Points: The work includes various duties involving different and unrelated processes and methods. Decisions regarding what needs to be done depend upon knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and the department and involve the analysis of the subject, phase, or issues involved in each project or assignment, and the course of action may have to be selected from many alternatives. The work involves elements that must be identified and analyzed to discern interrelationships.