Missouri State University

4815 Procurement Card Coordinator

POSITION IDENTIFICATION

TITLE Procurement Card Coordinator

CLASSIFICATION NUMBER 4815

GRADE 42

CLASSIFICATION   Exempt

IMMEDIATE SUPERVISOR Director of Procurement Services

MAJOR ADMINISTRATOR Director of Accounting and Budgeting

GENERAL FUNCTION

The Procurement Card Coordinator supports the Office of Procurement Services and other University departments by coordinating the procurement card program.  The Procurement Card Coordinator provides for-credit classroom instruction in related courses at the University.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor’s degree in business or a related field is required.

Skills:  Effective verbal and written communication skills are required.  Interpersonal and customer services skills are required.  Skills in the use of personal computers including proficiency in Microsoft Word and Excel are required.  The ability to work with colleagues at all administrative and academic levels is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.  Coordinates all aspects of the University’s procurement card program to include the dissemination of program information to various departments and cardholders, program expansion, training, and compliance monitoring with regulatory guidelines and University policies.

2. Uses an understanding of basic business concepts and computer technologies to provide for-credit classroom instruction at the University.

3. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

4.  Contributes to the overall success of the division by performing all other essential duties and responsibilities as assigned.

SUPERVISION

The Procurement Card Coordinator is supervised by the Director of Procurement Services and may assign and monitor the work of staff and students.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2012

 

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.