TITLE Assistant Librarian
CLASSIFICATION NUMBER 2095
IMMEDIATE SUPERVISOR Head Librarian
MAJOR ADMINISTRATOR Dean of the College, West Plains
The Assistant Librarian provides assistance with the operations of the Garnett Library, particularly acquisition, collection development, cataloging, and other processing activities. The Assistant Librarian provides reference support as needed for students and faculty, class tours, and other bibliographic instruction. The Assistant Librarian is responsible for acquisitions, collection statistics, budgetary aspects, and other objectives set for library service to the Barbe Library (Mountain Grove campus). The Assistant Librarian provides technical assistance to the Library Computer Lab.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: Master’s degree in library science or equivalent degree from an American Library Association (ALA) accredited program.
Experience: Previous experience in libraries, particularly academic library settings, is required. Supervisory experience is required. Curriculum and teaching experience is preferred.
Skills: Knowledge of MARC records, AACR2, LCSH, LC classification and automated cataloging functions is required. Proficiency with word processing, databases, spreadsheets, online searching, and the use of an Integrated Library System (ILS) is required. Instruction and demonstration skills, reference interviewing skills, a willingness to update skills, and the ability to function as a team member with library staff.
Other: Excellent oral and written communication and strong interpersonal skills are required. The ability to move equipment and materials weighing up to forty pounds is required. Attention to detail is required. The work environment may include occasional mold and dust from library materials. The position may require working evening and weekend hours on a regular basis. Hours of work may vary during intersessions and summer sessions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manages all book, serial, and audiovisual acquisitions for both the library budget and Friends of the Library donated funds and assists in maintaining a balanced collection appropriate to the university’s curriculum.
2. Oversee the purchasing of supplies and equipment, as well as books, serials and audiovisuals, by preparing purchase orders and payment requests and assisting with all budgetary aspects.
3. Selects and processes memorial and honorarium books and provides reports and statistics to the Development Office of all gifts and donations.
4. Assists with the cataloging of all library materials, including juvenile books, reference continuation series, serials, and other special collections in all formats using OCLC, AACR2, LCSH, and LC Classification.
5. Provides reference assistance using both print and electronic sources when assigned to the circulation desk or for in-depth questions forwarded by staff or by telephone.
6. Works the service area as assigned during evenings, weekends, or as required and maintains a working knowledge of circulation, interlibrary loan, and overdue procedures.
7. Provides library instruction, tours, and demonstrations, advises students as assigned by the Student Advisement and Academic Support office, and teaches LIS 101 Introduction to Libraries as required.
8. Maintains acquisition statistics and provides monthly and annual reports of all additions and other changes in the library’s collection.
9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Head Librarian.
10. Contributes to the overall success of the libraries of the West Plains campus by serving on library and university committees as assigned and performing all other essential duties and responsibilities as assigned.
The Assistant Librarian is supervised by the Head Librarian and works in cooperation with the Cataloger/Reference Librarian, Circulation/Shelving supervisor, and supervises library staff in the absence of the Head Librarian.
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 2 - 100 Points: Interactions are generally routine and structured involving employees inside the University, students, or the general public. The purpose may include obtaining or clarifying facts, coordinating work, solving recurring problems, or providing factual information to others. Contacts may be with coworkers or structured exchanges with students, faculty, or the general public, and are generally for the purpose of exchanging information.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.