Missouri State University

2148 Director of Special Events, COAL

POSITION IDENTIFICATION

TITLE Director of Special Events, COAL

CLASSIFICATION NUMBER 2148

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR  Dean, College of Arts and Letters

MAJOR ADMINISTRATOR Vice President for Academic Affairs

GENERAL FUNCTION

The primary duty of the Director of Special Events, COAL is planning, organizing, fundraising, publicizing, and producing all aspects of the Ozarks Celebration Festival and events for the College of Arts and Letters, including responsibilities for budget administration, negotiation of contracts and fees with artists, speakers, and performers for the Ozarks Celebration Festival and the COAL Lecture Series, and management of the logistical and physical aspects of the Missouri Writers Hall of Fame Annual Banquet, the Odyssey Project, COAL Leadership Missouri State University, and various other co-curricular events sponsored by COAL. The Director of Special Events, COAL works with COAL Department Heads to assist in the coordination of special projects in the various departments, such as the Opera Gala, the William T. White Concert, the Virginia Cox Bussey Concert, the Pi Kappa Lambda Concert and Luncheon, the President’s Concert, etc. The Director of Special Events, COAL works with faculty to coordinate the activities of Ozarks Watch magazine and the Ozarks Watch television production. The Director of Special Events, COAL obtains funding for various initiatives by planning and implementing fundraising activities and writing grant applications to support events.

 
MINIMUM ACCEPTABLE QUALIFICATIONS
 
Education: A Bachelor's degree is required.
 
Experience: At least one year of leadership experience in at least two of the following areas is required: arts events, university events, festivals, workshops, series of events, public relations, and fund-raising initiatives.
 
Skills: Exceptional interpersonal communication skills are required. Exceptional oral and written communication skills are required. Must have a working knowledge of various computer software applications, including word processing and database applications. Must have strong decision-making skills, the ability to prioritize tasks, and to bring many varied tasks to completion by deadlines. Must be able to work independently, have the ability to quickly learn the administrative structure of the university and the procedures necessary to accomplish the job, and the ability to use initiative in meeting the responsibilities of the job.

Other: Must be able to travel to and from many different locations on campus to make arrangements for events. Must be able to lift and carry objects weighing up to forty pounds. Must be able to work evenings and weekends as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assures that the Ozark Celebration Festival is an appropriate educational experience for all participants by planning, organizing, coordinating, and facilitating all aspects of the Festival, preparing the master schedule of events, identifying, contracting, and scheduling the entertainers, craftsmen, and exhibitors, coordinating with various campus offices to schedule space needs, equipment, security, food, publicity, and promotions, selecting and scheduling volunteers, and assuring that the festival runs smoothly and all needs are met.

2. Plans, oversees, and coordinates the Fall and Spring COAL Lecture Series and Odyssey Project by working with a faculty advisory committee to select speakers, negotiating fees and contracting with the speakers, arranging travel and hotel accommodations, serving as host for speakers while they are on campus, arranging receptions, parties, or dinners to honor guests, and planning and implementing promotional activities for the events.

3. Plans, oversees, and coordinates with the Department of Music Head special projects, such as the Opera Gala, the William T. White Concert, the Virginia Cox Bussey Concert, the Pi Kappa Lambda Concert and Luncheon, the President’s Concert, etc. by negotiating fees and contracting visiting artists, arranging travel and hotel accommodations, serving as host for speakers while they are on campus, arranging receptions, parties, or dinners to honor guests, and planning and implementing promotional activities for the events.

4. Coordinates annual all-college events such as the College Picnic and advisory council meetings by planning and producing promotional materials, arranging the physical aspects such as facilities, equipment, and food, and coordinating communication with appropriate individuals.

5. Coordinates the planning and presentation of events such as the reception for college alumni on Homecoming weekend and Leadership Missouri State University by arranging all physical aspects including facilities, equipment, and food, planning and implementing advertising, coordinating the events with the schedules of participants and presenters, and coordinating with appropriate individuals.

6. Obtains funding for various initiatives by planning and implementing fundraising events and writing grant applications to support the Ozarks Celebration Festival, the Ozarks Studies Institute, and events of the College of Arts and Letters.

7. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the immediate supervisor.

8. Contributes to the overall success of the College of Arts and Letters by performing all other essential duties as assigned.

SUPERVISION

The Director of Special Events, COAL is supervised by the Dean of the College of Arts and Letters.

OFFICE OF HUMAN RESOURCES

MAY 2007

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.