POSITION IDENTIFICATION
TITLE Admissions Evaluator
CLASSIFICATION NUMBER 5810
GRADE 13
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Associate Director of Admissions, Systems & Operations
GENERAL FUNCTION
The Admissions Evaluator evaluates and processes applications, residency status, and transcripts for admission, determines admissibility and course equivalencies, evaluates transfer credit according to established policies and procedures, posts action and credit hours awarded, determines class standing, and enters codes used to create correspondence informing applicants of their status. This position ensures the accuracy and integrity of student records within Banner and Slate through routine data review and cleanup and supports specialized admissions processing for partner programs. The Admission Evaluator provides information and responds to inquiries from prospective and current students, their families, high schools, faculty, and staff about a wide variety of issues.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required. A Bachelor's degree is preferred.
Experience: Four years successful clerical experience is required. An equivalent combination of years of experience and education may be considered for substitution of experience requirements. Clerical experience in college admissions and records office work is preferred.
Skills: Demonstrated proficiency in computerized information systems and database management; strong interpersonal, verbal, and written communication skills; and effective decision-making abilities. Ability to work independently, accurately perform data entry and keyboarding tasks, and interpret, apply, and follow complex policies, procedures, and regulations with minimal supervision.
Effort: Considerable data entry work is required. The position requires extended periods of time at a computer station and extensive utilization of information displayed on a computer monitor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures prompt and accurate processing of applications for admissions by coding applications using an established system, merging application data to the computer data system, matching applications with transcripts received, informing applicants of credentials required to complete application processing, and contributes to the supervision of student employee(s) who assist in the processing of applications.2. Determines eligibility of applicants for admission to the University by interpreting class rank, test scores, grade point average, and core curriculum information and comparing that information with established University admission policies.
3. Determines transfer credit equivalencies by comparing title and descriptions of courses completed by students at other colleges and universities with courses offered at the University and awarding credit according to established University policies.
4. Reviews and processes incoming documents, including high school and college transcripts, AP/IB/CLEP exams, and military transcripts, ensuring required academic credentials are captured and applied to student records.
5. Maintains the accuracy and integrity of student records in Banner and Slate by running and resolving routine data cleanup queries, identifying, and merging duplicate applications and records, and correcting discrepancies in coordination with the Office of Institutional Research.
6. Creates individual correspondence for each applicant by coding various details of the applicant’s status.
7. Ensures quality service to applied, prospective, and current students by responding to inquiries regarding policies, procedures, and programs of the University.
8. Serves as a liaison and resource for other offices — including the Office of the Registrar, Financial Aid, Institutional Research, International Services, and academic departments — to resolve questions related to student records, transcripts, and application status.
9. Contributes to the overall success of the Office of Admissions by performing all other duties and responsibilities as assigned.
SUPERVISION
The Admissions Evaluator has no direct reports or supervisory duties.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2026
