TITLE Associate Director of Athletics, Compliance
CLASSIFICATION NUMBER 5664
IMMEDIATE SUPERVISOR Associate Director of Athletics/Sr. Woman Administrator (SWA)
MAJOR ADMINISTRATOR Director of Athletics
The Associate Director of Athletics - Compliance is responsible for organization and administration of the Athletics Department’s National Collegiate Athletic Association (NCAA) compliance program. The Associate Director certifies eligibility and processes financial aid for student-athletes, monitors coaches’ activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations. The Associate Director of Athletics – Compliance supervises selected men’s and women’s sports and their respective coaching staffs.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree is required, with an emphasis in Sports Administration, Student Services, Recreation, Higher Education Administration or a related field preferred.
Experience: At least one year of administrative experience in intercollegiate athletics is required, preferably at a National Collegiate Athletic Association (NCAA) Division I level. A demonstrated knowledge of NCAA rules and compliance issues concerning the administration of intercollegiate athletics is required.
Skills: Strong organizational, interpersonal, verbal, and written communication skills are required. The ability to work with people in a multi-ethnic environment is required. Management and organizational skills are required. The ability to compile data and prepare, write, and review reports is required; must have excellent computer skills with a working knowledge of MS Office and the ability to learn compliance assistance software. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position requires occasional weekend and evening work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that all student-athletes (including transfer students) are eligible to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Clearinghouse in processing the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying the continuing eligibility of current student-athletes.
2. Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Student Financial Aid in monitoring all financial aid awarded to student-athletes, including initial athletically-related aid and renewable athletically-related aid, as well as income from additional sources of countable aid, work study, jobs, and grants and loans.
3. Provides relevant compliance information and updates as needed regarding NCAA and Missouri Valley Conference (MVC) rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or MVC rules, regulations, and policies.
4. Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCCA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations, and monitoring the compliance.
5. Reduces the likelihood of a violation of NCAA rules and regulations governing Booster Club involvement with intercollegiate athletics programs by educating the Booster Club leadership and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs’ involvement, and producing a compliance brochure for boosters.
6. Ensures compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study and other related forms as required by NCAA and all affiliated conferences.
7. Assists the Associate Director of Athletics/Senior Woman Administrator in maintaining the department policy and procedures manual, the compliance manual, the camps and clinics manual, and the Student-Athlete Handbook.
8. Assists the Associate Director of Athletics/Senior Woman Administrator to complete annual NCAA reports such as sport sponsorship and Demographics, Academic Progress Report (APR), and other reports as needed.
9. Coordinates investigation of known and/or alleged rules violations, keeps the Director of Athletics and Associate Directors of Athletics informed of all alleged and known violations, and handles all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.
10. Supports Intercollegiate Athletics by supervising selected men’s and women’s sports and their respective coaching staffs, assisting with game management for home events, and assisting with fundraising efforts.
11. Participates in various community service projects and committees representing the University and the Athletic Department.
12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed by the Associate Director of Athletics.
14. Contributes to the overall success of the intercollegiate athletics program by performing all other essential duties and responsibilities as assigned by the Associate Director of Athletics.
The Assistant Director of Athletics - Compliance is supervised by the Associate Director of Athletics and supervises assigned coaching staffs.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2012
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.