5667 Coordinator Academic Advisement - West Plains

POSITION IDENTIFICATION

TITLE Coordinator Academic Advisement - West Plains

CLASSIFICATION NUMBER 5667

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Dean of Academic Affairs

MAJOR ADMINISTRATOR Chancellor

GENERAL FUNCTION

The Coordinator of Academic Advisement implements the proactive academic advisement program of the University by supervising professional academic advisor(s) and providing training and direction to faculty advisors.  The Coordinator of Academic Advisement assists assigned students in the development of academic schedules appropriate for their stated educational goals, guides pre-majors in the selection of academic majors, and directs students to resources within the University that provide assistance in making career/academic major choices, as appropriate. The Coordinator of Academic Advisement coordinates veterans' services, testing services, and disability services and provides proactive services to at-risk students.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master's degree from an accredited institution is required with an emphasis in counseling or a related field preferred.

Experience: At least three years of full-time experience in teaching and/or advising in higher education is required.  Supervisory experience is required.

Skills: Requires excellent verbal and written communication skills, interpersonal skills (particularly in working with a diverse population), and organizational and management skills. Computer literacy in database applications is needed. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepares and distributes the Academic Advisor Manual to all advisors to provide up-to-date information regarding policies and procedures related to advisement of students.

2. Assigns advisors to students and processes change of advisor requests.

3. Supervises academic advisement personnel to ensure positive experiences for students entering the university.

4. Provides an essential student service of academic advisement by being knowledgeable of academic policies and procedures unique to Missouri State University-West Plains that facilitate the advisement process and assists assigned students in the development of academic schedules appropriate for their stated educational goals.

5. Guides students in decision-making and learning how to accept responsibility for their decisions, assists all students (not just advisees) seeking academic information, assists pre-majors in the selection of academic majors, and directs students to resources within the University that provide assistance in making career and academic major choices.

6. Ensures the effectiveness of the advising process by maintaining advisee files on all assigned advisees, regularly updating advisee academic reports, and validating the information contained in the advisee files with the student database.

7. Assumes full responsibility for planning, coordinating and overseeing the STAR (Student Advisement and Registration) program.

8. Coordinates activities with other offices on campus to ensure that the process of recruitment, admission, and advising of students is provided to students in an effective manner.

9. Coordinates veterans' services by supervising the Veterans Incentive Program (VIP) Project Coordinator who certifies enrollment, monitors progress, confers with students, and ensures that students are in compliance with federal and state laws governing educational benefits.

10. Initiates contact with and provides at-risk students with proactive academic advisement and individual counseling for student success.

11. Coordinates with the Disability Support Officer who provides assistance to students submitting appropriate documentation of Americans with Disabilities Act (ADA) accommodations approval, as well as specialized guidance and counseling to those students who qualify.

12. Coordinates testing services by supervising the Testing Coordinator who oversees the administration and proctoring of tests, such as, ACT, GED/HiSET, CAAP, MoGEA, PRAXIS, CLEP, POST, COMPASS, and other placement tests as well as make-up and remote tests for individual courses.

13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending training and/or courses, and encourages employee participation in professional training and development opportunities offered at the campus.

15. Contributes to the overall success of academic advisement by performing all other duties and responsibilities as assigned.

SUPERVISION

The Coordinator of Academic Advisement – WP supervises professional academic advisors, the VIP Project Coordinator, the Testing Coordinator, and administrative support staff in the Advisement and Academic Coaching Center for Empowering Student Success (AACCESS).  The Coordinator of Academic Advisement reports to the Dean of Academic Affairs.

WEST PLAINS

NOVEMBER 2013

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.