5265 Library Associate I

POSITION IDENTIFICATION

TITLE Library Associate I

CLASSIFICATION NUMBER 5265

GRADE 13

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Varies

MAJOR ADMINISTRATOR Dean, Library Services

GENERAL FUNCTION

The Library Associate I provides service to Library patrons by responding to inquiries and providing requested library information resources utilizing a variety of electronic and print resources.  The Library Associate I typically works with a particular collection or provides a specific service in the Library and may train and supervise student library assistants and temporary workers.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma and at least thirty hours of college credit are required; a bachelor’s degree is preferred.

Experience: At least three years of general work experience including at least one year of recent (within the past three years) experience working in a library or other comparable work environment are required.  Experience performing duties similar to this position is preferred.  Nine hours of Library Science courses may be substituted for the required year of library work experience. One year of supervisory experience is required if the position involves supervision.

Skills: Excellent verbal and written communication skills are required. Strong interpersonal skills are required.  A working knowledge of word processing and/or database software applications is required.  Attention to detail is required.

Other: Occasional exposure to mold and dust from library materials may occur.  The position may required working evening and weekend hours on a regular basis.  Hours of work will vary during intersessions and summer sessions. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides information to students, fellow employees, and the public about Library policies, services, processes, and programs.

2. Supports the development and utilization of library information resources by utilizing a variety of on-line library and other electronic systems and printed sources for a variety of tasks, such as, processing inter-library loans, providing basic reference services for different collections, performing a variety of circulation functions, providing reserve collection services, and/or compiling information and statistics for reports related to their specific job.

3.  Helps to ensure the efficient operation of the library by providing services specific to the area worked, such as processing materials entering the collection, identifying and processing materials for mending, preservation, and binding, and monitoring the receipt, claim, and volume holdings of updates of subscription serials.

4. Helps to develop an effective and efficient staff of student library assistants and temporary staff by assisting in the selection of workers, training and supervising workers, scheduling workers, and providing input for evaluating their performance.

5. Assists in responding to weather, fire, and security emergencies by maintaining order, directing evacuation of the library, securing designated areas, and contacting proper authorities.

6. Maintains competency and professional currency by attending Library training and professional meetings, attending professional development courses, and attending training and/or courses required by the supervisor.

7. Contributes to the overall success of Library Services by performing all other essential duties and responsibilities as assigned.

SUPERVISION

The Library Associate I is supervised by the designated departmental supervisor and exercises supervision of designated student assistants or temporary staff.

OFFICE OF HUMAN RESOURCES

REVISED SEPTEMBER 2014     

JOB FAMILY 1

Factor 1: Educational/Experience Requirements of the Job

Level 6 - 900 Points: A combination of education and experience equivalent to a Level 6 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Complexity and Technical Mastery

Level 3 - 220 Points: Considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events are required.

Factor 3: Responsibility for the Work of Others

Level 4 - 110 Points: Some supervision and training of small numbers of student or part-time workers is required where the nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level may also involve directing the work assignments of one or more permanent, full-time employees. Supervisory tasks may include providing input into hiring and employee evaluation processes, but the final decisions are made by other supervisors. The incumbent typically does not perform a full range of supervisory responsibilities, and supervisory duties typically involve relatively little time during the work day.

Factor 4: Guidelines

Level 3 - 220 Points: The work involves carrying out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the incumbent must select from the most appropriate of several guidelines, and make minor adjustments to methods. The incumbent uses judgment in interpreting and adapting guidelines such as University policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent makes decisions regarding most deviations from the guidelines but major deviations from guidelines are referred to the supervisor. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on assignment, incumbents use diverse but conventional methods, techniques, or approaches. Jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Contacts

Level 3 - 105 Points: The purpose of contacts is to advise or counsel students or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.

Factor 6: Work Impact

Level 3 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.

Factor 7: Physical Effort and Work Environment

Level 2 - 50 Points: The work may include limited but regular exposure to uncomfortable physical conditions and/or variable weather. The work may require periodic handling, carrying, or lifting of moderately heavy objects. Alternatively, the work may require standing and/or walking for long periods of time and/or the use of hands or arms in the same position for long periods of time.