TITLE Managing Director, Theatre and Dance
CLASSIFICATION NUMBER 2146
IMMEDIATE SUPERVISOR Department Head, Theatre and Dance Department
MAJOR ADMINISTRATOR Dean, College of Arts and Letters
The primary duties of the Managing Director, Theater and Dance are promoting the Department of Theatre and Dance and the department’s program of scheduled performances throughout the academic year and serving as Business Manager for Tent Theatre. The Managing Director oversees the design the departmental web pages, plans and implements a marketing campaign for theatre productions, determines the graphic design and visual representations associated with productions, prepares promotional materials for theatre productions in all media, and manages the front of the house for productions. As Business Manager for Tent Theatre, the Managing Director designs, develops, and implements the annual underwriting campaign and obtains in-kind donations to generate revenue, oversees the allocation of scholarship funds for students participating in Tent productions, develops and initiates the contracts for talent, develops the production cost budget for the three Tent productions, oversees concessions, schedules casting auditions, and trains and supervises a staff of student employees and community volunteers.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required, with course work in marketing or public relations preferred.
Experience: At least two years of progressively responsible experience in public relations, marketing, or promotions is required. Experience in theatre operations is preferred.
Skills: Excellent interpersonal skills, particularly in working with the public, are required. Strong oral and written communications skills are required. Must be able to work with Adobe PageMaker, Photoshop, Dream Weaver, and Illustrator on both Mac and PC platforms. Must be able to use web publishing software. Management, organizational and supervisory skills are required.
Other: The scope of the position frequently requires working evenings and/or weekends particularly during theatre production presentations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Promotes the program of scheduled performances for the Department of Theatre and Dance by planning and implementing a marketing campaign for theatre productions, determining the graphic design and visual representations associated with productions, preparing promotional materials for theatre productions in all media, supervising the mailing of theatre season brochures to season ticket holders and the general public with information regarding scheduled events, rates and reservation procedures, and managing the front of the house for productions (supervising ushers and solving problems to the satisfaction of patrons).
2. Enhances the recruitment efforts of the department and communication with students and faculty by updating the departmental web pages, producing weekly electronic news releases to students, and coordinating the content posted to the web pages.
3. Obtains revenue to support Tent Theatre productions by designing, developing, and implementing the annual underwriting campaign and obtaining in-kind donations.
4. Serves as Business Manager for the three Tent Theatre productions by overseeing the allocation of scholarship funds for students participating in Tent productions, developing the production cost budget for the three Tent productions, collaborating with the artistic directors and technical director to develop the productions within budget, overseeing concessions, advertising for theatre company members, scheduling casting auditions, drawing up the performance contracts for company members, and training and supervising a staff of student employees and community volunteers.
5. Advises the Department Head of Theatre and Dance regarding financial matters related to the production of shows and the status of ticket sales for theatre productions.
6. Assists visiting artists and performing companies desiring to use the University's theatre facilities by providing them information regarding theatre operations policies and procedures, and front-of-house management.
7. Supports development of the schedule of theatre productions offered by the University by obtaining royalty quotes and perusal material for anticipated shows, and ordering, distributing and returning play scripts and related materials for productions selected for performance.
8. Supports academic instruction by guest lecturing for theatre courses on the subjects of box office management and promotions/marketing.
9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Department Head.
10. Contributes to the overall success of the Department of Theatre and Dance by performing other essential duties and responsibilities as assigned.
The Managing Director, Theater and Dance is supervised by the Department Head of Theatre and Dance and supervises student employees and volunteers.
OFFICE OF HUMAN RESOURCES
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.