TITLE Professional Education Advisor
CLASSIFICATION NUMBER 1158
CLASSIFICATION Exempt - Academic Administrative Professional
IMMEDIATE SUPERVISOR Associate Dean, College of Education
MAJOR ADMINISTRATOR Dean, College of Education
The primary duty of the Professional Education Advisor is to assist undergraduate education students in the development of academic schedules appropriate for their stated educational goals, including special education, early childhood, elementary, and middle school programs and to provide information about teacher certification requirements for the state of Missouri. The Advisor maintains necessary records and files to monitor the academic progress of students, refers students to resources within the University that provide assistance to students having difficulty, supports student success and retention, reviews transfer evaluation forms on all transfer students, and represents the College of Education and meets with families of prospective students during Student Orientation and Registration (SOAR) sessions.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree, preferably in Education or a related field, is required; a Master’s degree in Education is preferred.
Experience: At least one year of experience in teaching, counseling, and/or advisement at the public school and/or university level is required, where knowledge of policies and administrative procedures in education is gained. Experience with early childhood, elementary, middle school, and special education advising, an education program, or the teacher certification process is required. Experience in advising students from rural, urban, and diverse backgrounds is preferred.
Skills: Excellent interpersonal skills, in particular the ability to work with the public in person and by telephone, are required. Strong oral and written communication and organizational skills are required. Computer literacy is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: Responsibilities may require travel to locations outside the city of Springfield and/or overnight travel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides an essential student service of advisement to undergraduate education students by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University; assisting students in the development of academic schedules appropriate for their stated educational goals (including special education, early childhood, elementary education, and middle school programs); assisting all education students seeking information on education programs; and directing students to resources within the University that provide other assistance as appropriate.
2. Ensures that early childhood, elementary, middle school, and special education students meet the requirements (in the proper sequence) for state teacher certification by monitoring the academic progress of advisees to determine their eligibility for certification including the achievement of required grade point averages and the results of required tests (MEB, MOGEA, MOPTA, and content area exams), assisting advisees in completing test application forms, providing study guides and aids, communicating with advisees about academic or program deficiencies which may deny certification, and providing viable suggestions for correcting deficiencies.
3. Facilitates the academic progress of students toward completion of a degree by auditing the academic records of students relative to degree program requirements, advising them of their status, counseling students regarding curriculum deficiencies in terms of the completion of required courses for the degree and in terms of grades received in courses already completed, and assisting with intercollegiate athletic audits and validation of NCAA requirements.
4. Facilitates the selection of early childhood, elementary, middle school, and special education students to participate in supervised teaching experiences by reviewing the records of current advisees and making recommendations about the readiness of advisees to participate in supervised teaching.
5. Helps to ensure that transfer students will not repeat courses already taken at other institutions by reviewing their transfer evaluation forms to determine the equivalency of listed courses to required Missouri State University courses, and making a recommendation to the Associate Dean regarding its appropriate Missouri State University equivalent.
6. Partners with department heads to produce articulation agreements with other universities and colleges for ratification by appropriate University authorities for seamless entrance and completion of degrees by transfer students.
7. Works with advisors and personnel at the MSU satellite campuses, Crowder college, and the OTC-Lebanon campus which offers the MSU elementary education degree.
8. Travels to OTC campuses throughout southwest Missouri each semester to recruit and advise students interested in transferring to MSU after they acquire their associate’s degree.
9. Meets with College of Education department heads and faculty each semester to review and discuss upcoming semester schedules, course sequencing, program changes and their impact, etc. to assure dissemination of current and consistent information to education majors.
10. Works with faculty in academic departments in other colleges in regard to general education courses, course substitutions and sequencing, especially with the middle school degree.
11. Manages the enrollment in courses by reviewing requests for class adds and drops, recommending approval for add requests, and approving drop requests which are appropriate for the student and his/her academic program.
12. Helps ensure the success of the Student Orientation and Registration (SOAR) Program by meeting with students and parents and advising potential and declared early childhood, elementary, middle school, and special education majors regarding the requirements for the degree and/or the various area of emphasis.
13. Supports the College of Education by participating in recruiting events as assigned and assisting the Office of Certification as needed.
14. Assists in the maintenance of advisement office web pages, develops transfer student web pages, and assists with computer queries used in the monitoring process.
15. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
16. Remains competent and current through self-directed professional reading, developing contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Associate Dean.
17. Contributes to the overall success of the College of Education by performing all other duties and responsibilities as assigned.
The Professional Education Advisor is supervised by the Associate Dean and generally exercises no supervision of others.
OFFICE OF HUMAN RESOURCES
REVISED NOVEMBER 2013
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.
Factor 2: Supervisory Responsibility
Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.