1943 Assistant Director of Student Engagement for Programs

POSITION IDENTIFICATION

TITLE Assistant Director of Student Engagement for Programs

CLASSIFICATION NUMBER 1943

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Associate Director, Plaster Student Union/Director of Student Engagement

MAJOR ADMINISTRATOR Assistant to the Vice President/Director of Plaster Student Union

GENERAL FUNCTION

The Assistant Director of Student Engagement for Programs serves as the primary advisor to the Student Activities Council (SAC) and the Homecoming Student Steering committee and the programming board focused on student athletic engagement events.  The Assistant Director of Student Engagement for Programs is responsible for supervising the planning and implementation of a comprehensive campus-wide student activities program.   The Assistant Director also assists the Associate Director, Plaster Student Union/Director of Student Engagement in planning, development, implementation, coordination, and evaluation of major University-wide special events.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required.  A Master's degree in Educational Administration, College Student Personnel, or other related field is preferred.

Experience:   Involvement and/or leadership experience with a campus programming board or other student organization is required.  At least two years of experience with programming boards in either an advisory or leadership capacity is preferred. 

Skills: Requires excellent organizational abilities, written and oral communication skills, interpersonal skills, and demonstrated problem-solving ability.  Computer literacy is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The scope of the position frequently requires attendance at evening and/or weekend activities, meetings, seminars, and workshops.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Enhances student life by advising the student members of the University's primary programming boards (Student Activities Council, Homecoming Student Steering Committee, and Athletic Engagement programming board) during all stages of planning, implementation, and evaluation of student programs and activities.  

2. Assists with the development of the programming board members by planning and implementing diverse programs which encourage individual student development, leadership skills, training, and organizational development.

3. Designs and distributes evaluation forms to assist personal growth and leadership potential.

4. Assists each programming committee or chairperson in developing a strong, effective committee by advising on member recruitment and management, developing and participating in orientation and training programs for those committees, and facilitating member development activities.

5. Ensures that business transactions, including ticket sales, contracts, income deposits, and expense requisitions undertaken by the programming boards comply with University procedures and regulations by negotiating and issuing contracts on behalf of the programming boards, supervising bidding of programs, and hiring and supervising student staff and professional staff associated with those contracts.

6. Ensures that all events sponsored by the boards are successful by coordinating with students and other University offices with respect to physical plan set-up, sound, and lighting contracts, food service and catering, risk management procedures and promotion of events.

7. Ensures that effective planning is accomplished and that resource files are properly maintained by supervising and assisting programming board members with timely written evaluations.

8. Facilitates the development of co-sponsored and complimentary programs by developing strong network ties with First Year Programs, Multicultural Student Programs, Residence Hall Association, and Athletics, while supporting the similar ties with other campus organizations, departments, and campus programming committees.

9. Promotes a positive image of the University by assisting the Associate Director, Plaster Student Union/Director of Student Engagement in the planning, development, implementation, coordination, and evaluation of major University-wide special events, such as You Belong Welcome Weekend events and other staff-initiated programs.

10. Manages financial resources, within budget limits, in accordance with University guidelines under the guidance and supervision of the Associate Director Plaster Student Union/Director of Student Engagement and assistance from the Accounting Specialist by planning, developing, and monitoring assigned budgets.

11. Ensures that the goals, objectives, and programs of the programming boards, Plaster Student Union, and the Office of Student Eangement are included in the annual goals and objectives.

12. Provides oversight and guidance to the LGBT Safe Zone Ally training program by updating the Safe Zone training materials, facilitator trainings, and ongoing education of current allies. 

13. As a professional member of the Office of Student Engagement, serves as a general advisor to all campus student organizations.

14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Associate Director of Plaster Student Union/Director of Student Engagement.

16. Supports the overall operation of the Plaster Student Union and contributes to the department’s success by performing other duties as assigned.

SUPERVISION

The Assistant Director of Student Engagement for Programs is supervised by the associate Director Plaster Student Union/Director of Student Engagement and supervises graduate assistants and assists with the supervision of student workers.

OFFICE OF HUMAN RESOURCES

REVISED DECEMBER 2013

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.