1211 Assistant Director of Admissions-Transfer Coordinator

POSITION IDENTIFICATION

TITLE Assistant Director of Admissions-Transfer Coordinator

CLASSIFICATION NUMBER 1211

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Assistant Vice President Director of Admissions

MAJOR ADMINISTRATOR Associate Vice President for Student Affairs – Enrollment Management

GENERAL FUNCTION

The Assistant Director of Admissions - Transfer Coordinator is responsible for the recruitment of undergraduate transfer students and assisting in the delivery of admission and enrollment services to transfer students. The Assistant Director plans, administers, and participates in transfer recruitment activities and works cooperatively with other offices on campus to meet the needs of enrolling transfer students and maintain good working relationships with community colleges in Missouri and surrounding states.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required. A Master's degree is preferred.

Experience: Professional work experience in a college or university is required.  Preference will be given to candidates with experience in student services administration in areas related to the responsibilities of this position and experience working with community college officials and/or students.

Skills: Excellent verbal and written communications skills are required. A working knowledge of computer database systems is required.  Effective supervisory skills are required.  The ability to learn and follow complex procedures and detailed policies are required.  Effective decision-making skills are required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: Some data entry is required. Light lifting is required. Occasional overnight travel and evening and weekend hours are required.

License: Must have a valid driver's license.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Contributes to the accomplishment of University enrollment objectives by developing and implementing strategies for recruiting and enrolling new undergraduate transfer students and coordinating recruitment activities with admissions counselors.

2. Provides information to prospective students by developing (in cooperation with the Office of Publications) publications for prospective transfer students, corresponding with students, meeting with visiting students, and developing web-based information resources.

3. Facilitates the enrollment of new transfer students by working cooperatively with the

Transfer Advisor in the Academic Advisement Center, the articulation officer as designated by the Provost, the orientation coordinator, and others on campus.

4. Ensures a proper transfer credit evaluation for students by overseeing maintenance of the transfer credit re-evaluation and pre-approval system and monitoring course catalog changes at the University as well as changes occurring at other colleges and institutions.

5. Coordinates with the orientation coordinator to develop a web-based orientation as well as an on-campus orientation.

6. Serves as the University’s reverse transfer coordinator by coordinating the process by which Missouri State University credit is transferred back to the community college for the award of an Associate’s degree and maintains current with Missouri Department of Higher Education reverse transfer policy.

7. Contributes to the development of effective articulation agreements and transfer guides with community colleges through active cooperation with the Provost’s Office, deans, department heads, and others involved with the articulation effort.

8. Maintains positive relationships with community college advisors and other key officials who serve prospective transfer students by providing them with current information, serving as a liaison between them and Missouri State University offices or departments as needed, and scheduling visits with community colleges when appropriate.

9. Enforces the University’s undergraduate admission policy by reviewing and evaluating admission credentials of students who do not meet admission requirements, recommending exceptions to senior administrators when deemed appropriate, and recommending options for students not qualified for admission.

10. Ensures that the transfer credit equivalency file is accurate and current by supervising the credit evaluation staff in the maintenance and updating of the file.

11. Assists in the selection of recipients for transfer student scholarships.

12. Evaluates programs and services for transfer students through surveys of admitted and enrolled transfer students and community college advisors.

13. Assists in the development of a competent, productive, and effective staff by participating in the hiring process and planning, assigning, and supervising the work of designated staff personnel, including the Transfer Student Recruiter/Evaluator, a part-time employee stationed at Ozarks Technical Community College to serve prospective transfers there, and a graduate assistant.

14. Represents the Admissions Office by serving on various University committees and participating in appropriate state and national professional organizations.

15. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Vice President and Director of Admissions.

17. Contributes to the overall success of the Office of Admissions by advising and assisting the Assistant Vice President and Director of Admissions in all aspects relating to the recruitment and admission of transfer students and by performing all other duties as assigned.

SUPERVISION

The Assistant Director of Admissions - Transfer Coordinator reports to the Assistant Vice President and Director of Admissions and supervises the Transfer Student Recruiter/Evaluator, graduate assistants, and designated clerical and support personnel.

OFFICE OF HUMAN RESOURCES

REVISED MARCH 2014    

 

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.