TITLE Assistant Director of Alumni Activities
CLASSIFICATION NUMBER 1767
IMMEDIATE SUPERVISOR Executive Director of Alumni Relations
MAJOR ADMINISTRATOR Vice President for University Advancement
The Assistant Director of Alumni Activities is responsible for assisting with the development and implementation of activities designed to create an informed and active base of support for Missouri State University by involving Missouri State University alumni with the University. The Assistant Director of Alumni Activities assists with planning Homecoming events for alumni, class reunions, special events and alumni chapter meetings for alumni around the nation. The Assistant Director of Alumni Activities serves as co-editor of the Class Notes section of Missouri State Magazine and Bear Bulletin (monthly electronic newsletter), works with the Homecoming Committee, prepares text for promotional material for alumni events, and coordinates the web page for alumni activities.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required.
Experience: At least three years of successful experience as a staff professional is required; experience in alumni relations, public relations, or a related field preferred. Previous successful experience in originating, implementing, and managing special events is required. Experience in writing, editing, and the development of promotional materials for publications and events is required. Professional experience using electronic communications such as email, social media, and web communications is preferred.
Skills: Strong oral and written communication skills are required, with public speaking skills preferred. Writing, editing, research and proofreading skills are required. Demonstrated ability in motivating volunteers is preferred. Excellent interpersonal skills are required. Computer literacy, particularly in word processing and using databases, is required. Requires the ability to work independently with minimal supervision and follow through on projects or work assignments. Must be detail-oriented. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Internet familiarity, navigation, and web page maintenance skills are preferred.
Effort: Occasionally required to lift and move boxes of materials and equipment weighing twenty-five to fifty pounds.
Other: The scope of the job frequently requires travel and attendance at evening and/or weekend activities, meetings, alumni events, athletics-related events, seminars and workshops. Must be bondable.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Involves alumni and friends with the University by assisting with coordination of the alumni chapter network and providing support to their activities by organizing meetings and social activities.
2. Plans and organizes alumni events and reunions during Homecoming by working with the Homecoming Committee and the Executive Director of Alumni Relations.
3. Solicits input from and enlists the support of the Board of Directors of the Missouri State University Alumni Association in achieving the goals and objectives set to develop alumni involvement with the University.
4. Facilitates alumni involvement and contact with their alma mater and fellow alumni by organizing information about alumni (such as births, deaths, promotions, honors, marriages, etc.) and co-editing this information for the Class Notes section of Missouri State Magazine.
5. Provides current and timely information about the University and the Alumni Association by co-editing the monthly electronic newsletter for alumni and friends.
6. Facilitates communication with alumni regarding alumni activities by assisting with the maintenance of the database containing University alumni records and by maintaining and updating the Missouri State University Alumni Association home page on the web on a regular basis.
7. Fosters good relationships with alumni by responding to inquiries from alumni and providing requested information and assistance.
8. Coordinates the production of communications sent alumni by writing text for brochures, letters, news articles, mass email messages, and posters.
9. Contributes to the growth and effectiveness of the Missouri State University Alumni Association by researching new programs and projects as directed.
10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Executive Director of Alumni Relations.
12. Contributes to the overall success of the Office of Alumni Relations by working on special projects and performing all other essential duties and responsibilities as assigned by the Executive Director of Alumni Relations.
The Assistant Director of Alumni Activities reports to the Executive Director of Alumni Relations.
OFFICE OF HUMAN RESOURCES
REVISED OCTOBER 2013
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.