1398 Grounds Supervisor

POSITION IDENTIFICATION

TITLE Grounds Supervisor

CLASSIFICATION NUMBER 1398

GRADE 26

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Assistant Director Facilities Management-Grounds

MAJOR ADMINISTRATOR  Director, Facilities Management

GENERAL FUNCTION

The primary job duty of the Grounds Supervisor is the supervision of all University groundskeeping crews and directing the planting, pruning, and cultivating of trees, shrubs, and flowers, and the seeding, fertilizing, mowing, and trimming of all University grounds.  The Grounds Maintenance Supervisor supervises the removal of snow, ice, leaves, fallen branches, other weather-generated debris, and trash from all University grounds, instructs groundskeepers in the proper use of tools and equipment, and assists the Superintendent of Custodial and Grounds Services in administration and management of grounds functions.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma or the equivalent is required.

Experience: At least three years successful experience in managing outdoor work crews that perform multiple tasks is required.  Experience with the methods, materials,  and equipment used in planting, cultivating, and trimming a variety of types of trees, shrubs, plants, ground cover, and grasses is preferred.  Experience in the proper use, control, storage, and disposal of pesticides, fertilizers, insecticides, herbicides, and similar chemicals is required.

Skills: Supervisory and administrative skills are required.  Computer literacy is required.  Must be able to coordinate multiple tasks, prioritize work, plan, and propose recommendations for change.  Must be able to develop, update, and monitor grounds maintenance, snow removal, and preventive maintenance plans. A knowledge of landscaping, irrigation techniques, floriculture, and ornamental and turf management is required.  Knowledge of the federal and state regulations governing the use, control, storage, and disposal of pesticides, fertilizers, insecticides, herbicides, and similar chemicals is required.  Must be able to delegate responsibilities, develop an effective work force, promote teamwork, and provide daily direction to the workforce based upon policy guidelines.  A working knowledge of word processing, database, and spreadsheet application skills is required.   Good oral and written communication skills are required.  Budget management, inventory control, and equipment management skills are required.   The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: The ability to lift and carry materials and equipment weighing up to 80 pounds is required.  The ability to operate push and riding power mowers, chain saws, commercial tractors, and similar grounds maintenance equipment is required.  The ability to climb ladders, up to 15 feet, is required. A valid Missouri driver’s license is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures that the University grounds are attractive and well-kept by planning work assignments and actively supervising the quality of groundskeeping services.   

2. Assures established standards are achieved by regularly inspecting the work of grounds personnel, directing corrective measures to be taken when necessary and appropriate, and conducting and coordinating the training of groundskeepers in the safe and proper operation of all tools and equipment.

3. Provides for a safe campus environment by supervising and coordinating the removal of snow, ice, leaves, fallen branches, other weather-generated debris, and trash from all University grounds.

4. Ensures that groundskeeping personnel have the equipment and supplies necessary to perform their duties by estimating the types and amounts of materials and equipment needed for specific groundskeeping projects, ordering or contracting for their purchase, issuing the material and equipment to groundskeepers, and tracking and recording their use.

5. Trains grounds personnel, or oversees training, on how to properly perform grounds services, including operation of equipment, safe use of chemicals, and customer interface and encourages the exercise of initiative by fostering pride in maintaining the campus to the highest departmental standards.

6. Tracks work assignments and special duties, including seasonal grounds maintenance plans, preventive maintenance plans, and snow removal plans, and supervises planting, pruning, cultivating, seeding, and fertilizing of University grounds.

7. Helps to assure that the work of the Grounds Department is completed within budgetary constraints by assisting as needed in tracking and monitoring the use of labor and supplies.  

8. Advises the Assistant Director Facilities Management-Grounds of the condition of the campus grounds by conducting inspections of these areas, inspecting the work of grounds personnel and reporting problems to the Assistant Director Facilities Management-Grounds, reporting the results of the inspections with particular emphasis on needed repairs, and contacting the Work Management Center to report safety issues, student needs, light outages, and contractor abuse of University property.

9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

10. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Director Facilities Management-Grounds.

11. Contributes to the success of the Grounds Department by performing all other essential duties as assigned.

SUPERVISION

The Grounds Supervisor is supervised by the Assistant Director Facilities Management-Grounds, exercises supervision of full-time, part-time and student employees, enforces University and departmental policies, and makes recommendations which are given particular weight regarding the hiring, firing, advancement, promotion, and other changes of status of those supervised.

OFFICE OF HUMAN RESOURCES

REVISED AUGUST 2012

JOB FAMILY 2

Factor 1: Educational Requirements of the Job

Level 2 - 100 Points: The job requires a high school diploma or equivalent.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 3 - 550 Points: General mechanical or technical aptitude and specific knowledge and experience in a skill, craft, or trade. The ability to perform standard procedures, operations, and/or operate specific equipment, that is required through at least two years of experience and previous training is required.

Factor 3: Managerial Responsibility

Level 5 - 500 Points: Supervision of a work group or department including hiring, training, disciplining, and directing the work of others. At this level the required supervision will likely include general rather than close supervision of others. Typically, the nature of the work may involve the supervision of other supervisors or work group leaders, or the responsibility for a rather large group of operative employees in non-technical or non-highly skilled areas. At this level, supervisory responsibilities consume significant amounts of work time and include substantial responsibility for budget development as well as financial control, purchasing, and work planning responsibilities.

Factor 4: Guidelines

Level 3 - 90 Points: Procedures and standards exist, but considerable latitude in applying procedures and selecting a sequence of activities must be exercised. The employee uses judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes.

Factor 5: Contacts

Level 3 - 100 Points: The purpose is to advise or counsel students, coworkers, or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.

Factor 6: Work Environment

Level 3 - 70 Points: The work area involves moderate discomfort and/or risk such as operating heavy machinery or dangerous equipment, or frequent exposure to hazardous materials. Alternatively, the work area may be subject to environmental discomfort such as poor ventilation. Loud noises, and/or extremes of heat or cold. The work often requires wearing protective gear that may be uncomfortable. The nature of the work environment may produce moderate levels of stress.

Factor 7: Physical Demands

Level 3 - 100 Points: Work requires continuous moderate with some strenuous physical exertion including standing, climbing, crawling, and regular lifting of objects over 50 pounds.

Factor 8: Responsibility for Facilities and Resources

Level 3 - 70 Points: At this level would be jobs in which the incumbent has considerable ongoing responsibility for building security and public safety.

Factor 9: Complexity

Level 3 - 450 Points: The work includes various duties involving different and unrelated processes and methods. Decisions regarding what needs to be done depend upon knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and the department and involve the analysis of the subject, phase, or issues involved in each project or assignment, and the course of action may have to be selected from many alternatives. The work involves elements that must be identified and analyzed to discern interrelationships.