1146 Transfer Advisor

POSITION IDENTIFICATION

TITLE Transfer Advisor

CLASSIFICATION NUMBER 1146

GRADE 42

CLASSIFICATION Exempt           
 
IMMEDIATE SUPERVISOR Director, Advisement Center
 
MAJOR ADMINISTRATOR Associate Provost for Student Development and Public
Affairs
 
GENERAL FUNCTION

The Transfer Advisor provides academic advice to Missouri State University transfer students and prospective transfer students. The Transfer Advisor maintains knowledge of transfer articulation agreements and transfer requirements and regulations and collaborates with other Missouri State University departments involved with transfer students and transfer student issues.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree in any discipline is required.

Experience: At least two years in academic advising is required. Knowledge of Missouri State University’s academic policies, procedures, and practices is required. Teaching experience is preferred.

Skills: Effective oral and written communication skills are required. Effective interpersonal skills required in order to work with a diverse population. Organizational and management skills are required. A working knowledge of various computer applications (word processing, database, spreadsheet, web design and maintenance) is required.

Other: The scope of the position occasionally requires evening and weekend work and frequent travel to community colleges.

ESSENTIAL DUTIES AND RESPONSIBILITIES
 
1. Ensures a smooth transition for transfer students enrolling at Missouri State University by meeting individually with incoming transfer students and providing them with general orientation information, providing initial advisement and registration for all undeclared major transfer students, and continuing to advise all undeclared major transfer students until a major is declared.

2. Assists prospective transfer students by meeting with them individually and discussing course choices at their home institution and providing pre-matriculation advising both at Missouri State University, at area community colleges, and on the web.

3. Serves as an information resource to students, faculty and staff by maintaining knowledge of transfer articulation agreements and other transfer requirements and regulations, maintaining the transfer advising website, and providing appropriate training and information for academic advisors across campus and at sending institutions.

4. Helps the university provide a coordinated approach to transfer student issues by working cooperatively with the Admissions Office, especially with the Transfer Coordinator, publishing material of interest to transfer students, communicating with college deans and department regarding the transferability of courses, communicating with the Associate Provost for Undergraduate Programs on transfer of general education courses, and working as a member of the Academic Advisement Center staff.

5. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of the Advisement Center.

6. Contributes to the overall success of the Academic Advisement Center by performing all other duties as assigned.

SUPERVISION

The Transfer Advisor is supervised by the Director of the Advisement Center.

OFFICE OF HUMAN RESOURCES

REVISED MAY 2008

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.