Missouri State University

1262 Regional Admission Counselor

POSITION IDENTIFICATION

TITLE Regional Admission Counselor

CLASSIFICATION NUMBER 1262

GRADE 42

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Assistant Director of Admissions-Freshman Coordinator

MAJOR ADMINISTRATOR Director of Admissions

GENERAL FUNCTION

The Regional Admission Counselor represents Missouri State University at college fairs and high school/community college recruitment visits in the designated city and surrounding areas and counsels prospective students and their parents regarding admission requirements, academic programs, financial aid and scholarships, residence halls, student organizations, and activities. The Regional Admission Counselor assists with the development of publications and responds to written, phone, email, and in-person inquiries. The Regional Admission Counselor meets with students and parents, makes formal presentations, and plans activities and events in the designated city and surrounding area for prospective students/families and high school counselors.  Although based in a city other than Springfield, the Regional Admission Counselor works from the Missouri State University campus in Springfield as needed for various programs, meetings, and training/professional development opportunities.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor's degree is required.

Experience: Experience with Missouri State University academic programs, facilities, student activities and organizations, or at least two years of work experience is required in either college admissions and recruitment at a regionally accredited institution or college admission advising at the high school level.

Skills: Excellent oral and written communication skills and sensitivity to issues related to the retention and recruitment of a diverse student body are required. Good organizational skills and the ability to work independently are required. Familiarity with office applications software, preferably Microsoft Office products, is required.

Effort: Requires the abilities to transport recruitment materials weighing 25 - 50 pounds. Some data entry and computer work is required.

License: Must have a valid Missouri driver's license.

Other:  The scope of the job includes evening and weekend responsibilities, primarily during the fall and spring semesters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Contributes to the achievement of University enrollment and recruitment goals and objectives by representing Missouri State University at college fairs and high school/community college recruitment visits and alumni functions; advising and creating positive relationships with prospective students and their parents regarding admission requirements, academic programs, financial aid and scholarships, residence halls, student organizations and activities; assisting with the development of publications used for admissions and recruitment; responding to and initiating written, phone, email, and in-person inquiries; meeting with students and parents; making formal presentations, such as award and college planning presentations, and planning activities and events, both on and off-campus, for prospective students, families, alumni, and high school counselors.

2. Develops and coordinates recruitment plans for target high schools and community colleges in the designated area.

3. Advises supervisory personnel of the progress of ongoing responsibilities by maintaining accurate records of student and high school/community college contacts and preparing reports concerning recruitment and admission activities.

4. Coordinates the efforts of interested alumni to assist in recruitment by attending alumni events and activities in the designated area, creating a network of alumni employed in high school guidance, teaching, and administrative positions, serving as liaison between Missouri State’s alumni and the Office of Admissions, and assisting the Alumni Office in achieving goals in the designated area.

5. Compiles data and reports using Enrollment Information Service, ACT Information Manager, school visit data, and observations in assessing and tracking a territory management plan.

6. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Director of Admissions-Freshman Coordinator.

7. Assists with meeting enrollment, recruitment, and student service objectives of the University by performing other essential duties and responsibilities as assigned.

SUPERVISION

The Regional Admission Counselor is supervised by the Assistant Director of Admissions-Freshman Coordinator and may occasionally supervise student employees. The Regional Admission Counselor works with limited supervision and will be required to exercise self-direction under prescribed guidelines.

OFFICE OF HUMAN RESOURCES
REVISED MARCH 2014

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.