TITLE International Admission Coordinator
CLASSIFICATION NUMBER 1697
IMMEDIATE SUPERVISOR Director of International Services
MAJOR ADMINISTRATOR Executive Director, International Center
The primary job duties of the International Admission Coordinator are admission of international students, immigration advising of enrolled international students, and establishment of systems and processes to improve office workflow. The International Admission Coordinator reviews and evaluates academic credentials, financial resources, and English language proficiency of prospective students from other countries in order to determine eligibility for admission to the University and the acceptability of documentation for the U.S. Department of Homeland Security Form I-20 and U.S. Department of State Form DS-2019. The International Admission Coordinator evaluates courses taken at international institutions for transfer credit by locating resources to assist in the evaluation, advises international students and applicants about admission and U.S. immigration laws and regulations, monitors international student status, and evaluates actions to be taken when an international student’s status changes. The International Admission Coordinator communicates regularly with officials at foreign embassies in the U.S. regarding government scholarships and other student financial aid. The International Admission Coordinator designs and assists with the development of systems and processes to improve office workflow and automate routine administrative process, enhancing the ability of staff to accomplish the mission of the department. The International Admission Coordinator may be asked to schedule and plan recruiting trips to other countries to inform prospective international applicants about the University, working with U.S. embassy officials to get current information about the institutions and advising centers they will be visiting during the trip.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required.
Experience: One year of experience in the area of international student recruitment, admission, and services at the college/university level is required. Experience using the Student and Exchange Visitors Information Tracking System (SEVIS) is required.
Skills: Computer proficiency is required. Knowledge of recruitment and admission procedures and policies regarding international students and the SEVIS program is required. Strong oral and written communication skills as well as excellent interpersonal skills are required. Interest in and the ability to work with individuals from a large variety of U.S. and world cultures is required. Familiarity with languages other than English is desirable.
Other: Must be a U.S. citizen or legal permanent resident, eligible by law to access the SEVIS database.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Facilitates achievement of established goals and objectives for international student enrollment by performing research to determine and obtain information needed to evaluate international student applications, evaluating and processing applications, obtaining information needed to evaluate courses and transcripts from educational institutions outside the United States (with curriculum and grading systems which are different that the U.S. educational system and can be different form other institutions within the same country), and determining the equivalency of those courses and transcripts for transfer credit.
2. Determines the validity and acceptability of the student’s financial resources and the adequacy of the student’s English language proficiency by using University and U.S. Department of Homeland Security criteria.
3. Utilizes an understanding of U.S. immigration laws and regulations to evaluate and determine the appropriate course of action when there is a change in student status of international students.
4. Advises enrolled international students regarding accomplishing their educational goals while maintaining immigration status by providing information, monitoring student status, and advising students of possible courses of action and consequences of actions.
5. Enhances the staff’s ability to accomplish the mission of the department by designing and assisting with the development of systems and processes to improve workflow and automating routine processes.
6. Builds the pool of prospective international students by planning and completing recruiting trips outside the U.S. and working with tour companies and U.S. State Department officials in determining the institutions and advising centers to visit.
7. Serves as a liaison between the University, the student or prospective student, and foreign governments by communicating regularly with government officials in foreign embassies in the U.S. about scholarships and student financial aid from the student’s home country.
8. Encourages increased cultural awareness of students, faculty, staff, and the local community by assisting with planning and coordination of special events relating to cultural awareness such as International Education Week.
9. Facilitates the academic and personal success of international students by assisting them in effectively utilizing the resources of the University and serving as a liaison between the Office of International Services and other University offices that provide services to international students, such as Academic Advisement, the Graduate College, Residence Life, Housing and Dining Services, the Career Center, Safety and Transportation, and academic departments.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of International Services.
11. Contributes to the overall success of the Office of International Services by performing all other duties and responsibilities as assigned.
The International Admission Coordinator is supervised by the Director of International Services and may supervise student and non-student part-time employees and graduate assistants.
OFFICE OF HUMAN RESOURCES
REVISED DECEMBER 2010
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.
Factor 2: Supervisory Responsibility
Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.