1378 Project Manager

POSITION IDENTIFICATION

TITLE Project Manager

CLASSIFICATION NUMBER 1378

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR University Architect and Director of Planning, Design & Construction

MAJOR ADMINISTRATOR Vice President of Administrative Services

GENERAL FUNCTION

The Project Manager provides construction management of assigned projects within the University system, including coordinating all construction activity on these projects from programming and concept through occupant move-in. These projects may be accomplished in-house or through a consultant employed by the University to assist with the project. The Project Manager assists with the selection of consultants engaged by the University, coordinates the work of the consulting firms throughout the project, and provides in-house technical and design support. The Project Manager assists in the development of the campus master plan.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education/Experience: An Associate’s degree in a construction-related field with at least ten years of project management experience or a Bachelor's degree in a construction-related field such as Architecture, Architectural Engineering, Engineering, or Construction Technology and at least four years of construction management experience is required. Progressively responsible experience in construction-related work or in the design and planning of facilities, which includes field observation of construction projects, is required. Experience in supervising construction projects is required. Demonstrated experience working effectively in a diverse environment is required. Construction-related experience in higher education is preferred.

Skills: A strong knowledge of materials and methods of construction is required. Knowledge of CAD, spreadsheets, word processing, and similar computing systems is required. The ability to prepare sketches and renderings in various forms of media to adequately convey the concepts of projects or prepare representations of expected final constructed results is required. The ability to prepare construction documents, including plans and specifications, and the ability to read and interpret construction documents is required. The ability to review plans and specifications and to coordinate the contract documents between the responsible parties is required. Excellent communication and interpersonal skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Requires the ability to move throughout the campus, including using ladders and/or stairs on construction sites or in University facilities.

Other: The scope of the job frequently requires working in the evenings and on weekends, particularly during the progress of construction projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides effective construction management of assigned projects within the University system by coordinating all activity on these projects, including feasibility analysis, programming, preliminary studies and development of alternative solutions, code review, project design, development of contract documents, preparation of project estimates and budgets, solicitation, receipt and evaluation of project bids for award to the lowest, responsive, responsible bidder, construction administration, site observation of construction, management of the project budget, and project close-out.

2. Ensures that construction projects meet the needs of various campus constituencies by coordinating with appropriate student groups, faculty and/or staff committees, and pertinent campus departments such as those involved in managing and maintaining facilities, providing voice and data service, overseeing classroom technology, ensuring safety and security, etc.

3. Ensures that contract documents for assigned projects properly convey the intent and needs of the University based on information received.

4. Verifies that projects are in compliance with University design standards and the University master plan.

5. Verifies compliance with state regulations and procedures on construction projects by monitoring progress throughout the project, supervising the bidding process, including the preparation of complete construction documents which include prevailing wage rates, all bonding and insurance requirements, all qualification statements, and required minority business statements, arranging proper advertising of the project to allow contractors sufficient time for bid preparation, assuring proper issuance of addenda, receiving bids, reviewing bids to ensure completeness, determining the lowest, responsive, responsible bidder, and awarding the contract.

6. Promotes and supports the University’s statement on sustainability by planning, designing, and constructing capital projects and physical improvements using sustainable principles such as those established by the U. S. Green Building Council and following guidelines such as those set forth by the Association for the Advancement of Sustainability in Higher Education and other similar organizations.

7. Ensures that the conditions of contract documents for assigned projects are met by contractors through construction administration which includes observing the progress of construction, interpreting plans and specifications, recommending change orders, and serving as a liaison between the consultant and/or contractor and the University.

8. Coordinates the activities of other University departments and outside vendors for items such as scheduling the availability of spaces, relocation of occupants, voice/data wiring, installation of classroom technology, procurement of furnishings, fixtures, and equipment, and location of existing utilities, etc., as necessary for the successful completion and occupancy of the project.

9. Ensures the success of capital projects and physical improvements by coordinating with Facilities Management from the installation and commissioning of systems and preparation for occupancy continuing throughout the life of the facilities; on an ongoing basis, works with Facilities Management to develop solutions to facility-related problems.

10. Assists in the development and maintenance of departmental policies, guidelines, and standards applicable to the entire University and assists with dissemination of this information by various means, including face-to-face interactions, published guidelines, and web pages.

11. Assists with the development and maintenance of University design standards to be used in the development of contract documents for campus projects.

12. Assists in the collection and analysis of data needed for short-, mid-, and long-term planning for facilities, capital projects, and infrastructure to meet campus program and growth requirements.

13. Assists in the identification of problems, trends, and future facility or infrastructure needs and makes recommendations.

14. Assists with issues such as programming needs for projects and develops solutions in order to prepare preliminary budgets so that informed decisions can be made.

15. Represents the University with on-campus and off-campus groups and organizations related to planning, design, and construction issues.

16. Assists in ensuring compliance of projects with all building and life safety codes adopted by the University, Americans with Disabilities Act guidelines (ADAAG), and other applicable regulations.

17. Assists in the preparation of requests for qualifications for outside consulting firms and in the review of responses received for these requests, participates in the selection of the consultants, and assists in documenting the selection process for auditing purposes.

18. Promotes a positive and cooperative image of the University with the construction industry by assisting in coordination between the University and various agencies.

19. Facilitates the successful completion of all University construction projects by compiling appropriate and necessary documentation regarding the projects.

20. Advises the immediate supervisor on the condition of existing University buildings and facilities by inspecting facilities on a regular basis and preparing reports with recommendations for actions to correct deficient or unsafe conditions in facilities.

21. Reduces the reliance of the University on outside consultants, particularly with less significant projects, by providing in-house technical and design support and expertise.

22. Assists with and prepares required and requested reports to federal and state agencies regarding University projects.

23. Assists in fund-raising efforts for campus construction projects by assisting in the preparation of applications and other necessary supporting materials for construction grants, loans, and donations.

24. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

25. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.

26. Contributes to the overall success of Planning, Design & Construction by performing all other duties and responsibilities as assigned.

SUPERVISION

The Project Manager is supervised by the University Architect and Director of Planning, Design & Construction and may oversee tasks assigned to support staff and student employees.

OFFICE OF HUMAN RESOURCES

REVISED MAY 2016

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.