1378 Project Manager

POSITION IDENTIFICATION

TITLE Project Manager

CLASSIFICATION NUMBER 1378

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Assistant Director of Facilities Management, Design & Construction

MAJOR ADMINISTRATOR Director, Facilities Management

GENERAL FUNCTION

The Project Manager provides construction management of assigned in-house projects, coordinating all construction activity on these projects, including project design, development of construction documents and specifications, preparation of project estimates and budgets, receipt and evaluation of project bids for award to the lowest and best bidder, site observation of construction, and project close-out.  The Project Manager supervises the bidding process on assigned projects, ensures compliance with state bidding regulations and procedures and assists in the development of the campus master plan.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree in a construction related field such as Architecture, Architectural Engineering, Engineering, or Construction Technology is required.

Experience: At least four years of progressively responsible experience in construction related work, or in the design and planning of facilities, which included field observation of construction projects, is required.  Experience in supervising construction projects is preferred.  Knowledge of CAD, spreadsheets, word processing, and similar micro computing systems is preferred.

Skills: Ability to prepare construction documents including plans and specifications, to read and interpret construction documents is required.  Excellent communications and interpersonal skills are required. Experience working effectively in a diverse environment is preferred.

Effort: Requires the ability to move throughout the campus on foot, including climbing stairs in all University buildings, and stairs and/or ladders on construction sites.

Other: The scope of the job frequently requires working in the evenings and on weekends, particularly during the progress of construction projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides effective construction management of assigned in-house projects by coordinating all construction activity on these projects, including project design, development of construction documents and specifications, preparation of project estimates and budgets, receipt and evaluation of project bids for award to the lowest and best bidder, site observation of construction, and project close-out.

2. Ensures that the conditions of plans and specifications for assigned construction, renovation, or remodeling projects are met by contractors through construction administration which includes observing the progress of construction, interpreting plans and specifications, recommending change orders, and serving as a liaison between the consultant and/or contractor and the University.

3.  Ensures compliance with state bidding regulations and procedures on in-house construction projects by supervising the bidding process consisting of preparation of complete construction documents which include prevailing wage rates, all bonding and insurance requirements, all qualification statements, and required minority business statements, proper advertising of the project to allow contractors sufficient time for bid preparation, proper issuance of addenda, receipt of bids, reviewing bids to ensure completeness, determining the lowest and best bidder, and awarding the contract.

4. Promotes a positive and cooperative image of the University with the Springfield construction industry by assisting in coordination between the University and various state and local agencies as it relates to meeting Springfield city building and life safety codes.

5. Facilitates the successful completion of all University construction, renovation or remodeling projects by compiling appropriate and necessary information regarding the projects.

6. Advises the Assistant Director of Facilities Management, Design & Construction on the condition of existing University buildings and facilities by inspecting all facilities on a regular basis and preparing reports with recommendations for corrective action of unsafe conditions in the physical plant. 

7. Ensures that new construction, large renovations and/or remodelings meet the needs of various campus constituencies by coordinating with faculty, facilities committees, custodial services, maintenance and grounds in the preparation of specifications for buildings, facilities and equipment.

8. Reduces the University's reliance on outside consultants, particularly with less significant projects, by providing in-house technical and design support and expertise.

9. Prepares required and requested reports to federal and state agencies regarding University buildings and facilities, by maintaining a computer database containing information on the condition of buildings and facilities, cost of improvements, initial construction cost, and assessed value, compiling and analyzing the data on University facilities, and preparing all reports as directed.

10. Facilitates the development of academic classroom schedules by the Office of Admissions and Records by maintaining a computer database with accurate classroom occupancy data.

11. Obtains significant funding support for campus construction projects by assisting in the preparation of applications for construction grants and loans.

12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the supervisor.

13. Contributes to the overall success of the Design & Construction by performing all other duties and responsibilities as assigned.

SUPERVISION

The Project Manager is supervised by the Assistant Director of Facilities Management, Design & Construction and may supervise the Assistant Project Manager, student employees and clerical staff.

OFFICE OF HUMAN RESOURCES

REVISED NOVEMBER 2010

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.