Missouri State University

4063 Manager, Grants and Capital Projects Accounting

POSITION IDENTIFICATION

TITLE Manager, Grants and Capital Projects Accounting

CLASSIFICATION NUMBER 4063

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Assistant Director, Grants and Foundation Accounting

MAJOR ADMINISTRATOR Chief Financial Officer

GENERAL FUNCTION

The Manager, Grants and Capital Projects Accounting supervises and performs professional accounting and administrative work necessary to maintain the financial accounting records for the University’s grants and contracts and capital projects.  The Manager, Grants and Capital Projects Accounting oversees and reports the expenditures that have been made on specific grants and contracts to various agencies.  The Manager, Grants and Capital Projects Accounting processes payment requests, reconciles capital project accounts, and coordinates with the Controller and Design & Construction on bond issues.  The Manager, Grants and Capital Accounting Projects exercise independent judgment and discretion in planning and carrying out details of work procedures and methods using generally accepted accounting principles; work is reviewed by internal, independent, and agency auditors.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s in Accounting or a related business field with at least twenty hours of coursework in Accounting is required; a Master’s degree in Accounting or a related business field with at least twenty hours of coursework in Accounting is preferred.

Experience: At least four years of experience in accounting is required; two years of experience working with grants and contracts accounting is preferred.

Certification: Certification as a Certified Public Accountant (CPA) is preferred. 

Skills: A high aptitude in accountancy and a good understanding of computers and programs, such as Excel, and their functions in accounting is required.  The ability to understand, interpret, and apply accounting principles as well as rules and regulations in grant proposals that apply to financial information is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepares and oversees the preparation of the financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of the grants and contracts.

2. Assists grant writers in the preparation of the grant application and the administration of grant monies by interpreting and applying the policies and procedures of the University and the granting agencies.

3. Improves cash flow by assuring timely billing of grant and contract receivables.

4. Ensures efficient administrative processes by monitoring the expenditures of federal programs such as National Science Foundation and Department of Education grants.

5. Monitors externally sponsored grants and contracts by reviewing or assuring the review of the daily and monthly financial transactions within these accounts and making accounting corrections as appropriate.

6. Approves (or confirms the appropriateness of) expenditures of externally sponsored grants and contracts in accordance with federal, state, institutional or other agency guidelines.

7. Promotes University compliance with federal and state law and regulations by maintaining a current working knowledge of federal and state regulations relevant to grants and contracts and communicating regulatory information to appropriate University administrators, staff, and faculty.

8. Processes capital project payment requests, reconciles capital project accounts, and works with the Controller and Design & Construction on bond issues.

9. Prepares required bond compliance documentation for capital projects.

10. Serves as a member of the Wyrick Commission and prepares the budget report.

11. Prepares audit work papers for internal, external, and agency auditors by researching and analyzing financial activity of externally sponsored grants and contracts and capital projects.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues and attending professional development courses as required by the Assistant Director, Grant and Foundation Accounting.

14. Contributes to the overall success of Financial Services by performing all other duties as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer services.

SUPERVISION

The Manager, Grants and Capital Projects Accounting is supervised by the Assistant Director, Grants and Foundation Accounting and supervises accounting professionals, clerical staff, students and part-time employees.

OFFICE OF HUMAN RESOURCES

SEPTEMBER 2012

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.