Missouri State University

1936 Assistant Director of Campus Recreation - Facilities and Operations

POSITION IDENTIFICATION

TITLE Assistant Director of Campus Recreation - Facilities and Operations

CLASSIFICATION NUMBER 1936

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Campus Recreation

MAJOR ADMINISTRATOR Assistant Dean of Students/Director of Plaster Student Union

GENERAL FUNCTION

The Assistant Director of Campus Recreation-Facilities & Operations is responsible for facility management and operations of the Foster Recreation Center (FRC) with an emphasis on providing a safe, well-maintained, and adequately staffed facility that enhances the mission of the University.  The Assistant Director of Campus Recreation-Facilities & Operations hires, trains, supervises, and evaluates student staff.  The Assistant Director of Campus Recreation-Facilities & Operations assists with long-range planning and assessment, budget development, facility and operations procurement, risk management, facility operations training for FRC staff, and maintenance of accurate records.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required; a Master’s degree is preferred.  A degree with an emphasis in recreation, sport, and/or park administration, college student personnel, student affairs, or related field is preferred.

Experience:   Two years of experience working in recreation facility operations and/or management or a related field is required.  A strong background in risk management, especially as it relates to recreation facility operations, is preferred. Experience working in diverse environment and/or with students from diverse backgrounds is preferred.  

Skills: Demonstrated knowledge of basic custodial and maintenance practices is required.  Effective organizational, management, leadership, communication, and interpersonal skills are required.  Computer literacy is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Demonstrated knowledge of facility operations, facility and equipment repair, and preventative maintenance is preferred. A working knowledge of financial operations is preferred.

Certifications: Cardiopulmonary resuscitation (CPR) and automated external defibrillator (AED) Instructor and Certified Pool/Spa Operator (CPO) are required or must be obtained within 90 days of employment.  A valid Missouri Driver’s License is required or must be obtained within 30 days of employment.

Other: The scope of the position requires attendance at evening and/or weekend activities, meetings, and workshops.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages the daily operations of the University Recreation Center by developing and maintaining all building risk management and operating procedures, conducting regular safety and maintenance inspections, ensuring staff are trained on current safety, security, and risk management procedures, and managing building access and key control.  

2. Coordinates the facility schedule including reservations, rentals, and maintenance, keeps the University community apprised of facility hours and closings, staffs for facility events, as needed, and serves as the liaison for facility rentals and special events.

3. Maintains policies and procedures related to facility use and informal recreation, in conjunction with the Assistant Director of Campus Recreation-Recreational Sports.

4. Coordinates the recruitment, hiring, evaluation, and scheduling of building managers and facility attendants and provides training and conducts evaluations for staff that incorporate staff development initiatives and student learning outcomes.

5. Provides a safe fitness environment by implementing preventative maintenance and risk management plans.

6. Develops regular training with a customer service, risk management, and security focus for all facility and operations personnel and maintains the required number of facility AED responders.

7. Coordinates with the FRC marketing staff to promote FRC programs and events and maintain web pages and seeks input and develops and maintains relationships with outside groups interested in the FRC programs, special events, and rentals. 

8. Evaluates FRC operations annually, develops assessment tools, and maintains accurate statistical information.

9. Reviews and approves all payroll associated with the facility and operations staff.

10. Assists in the development of the annual FRC goals and budget for facilities and operations.

11. Develops specifications for the purchase of facility furniture, fixtures, and equipment (FF&E) and maintenance and custodial supplies for the FRC and develops and maintains the FF&E inventory, a preventative maintenance plan, and the schedule for repair and replacement.

12. Assists with programs in other areas of Campus Recreation such as fitness, wellness, open recreation, aquatics, outdoor adventures, and special events, as needed.

13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14.  Remains competent and current though self-directed professional reading, acquiring and maintaining certifications, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by direct supervisor.

15.  Contributes to the success of Campus Recreation by performing other duties assigned by the Director and/or Associate Director of Campus Recreation.

SUPERVISION

The Assistant Director of Campus Recreation-Facilities and Operations is supervised by the Director of Campus Recreation and directly supervises the maintenance and custodial staff, the Graduate Assistant-Facilities & Operations, and student employees.

OFFICE OF HUMAN RESOURCES

REVISED MARCH 2013

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.