The University has implemented a gift policy as well as accounting procedures for any items that are given as gifts during each fiscal year.  They are as follows:

• It is the responsibility of each University department head, both academic and non-academic, to approve the appropriateness of using either University or Foundation monies to purchase a gift to express the University’s appreciation.
• If a department head approves such a gift, be it from a recommendation of a faculty or staff member or another individual, the department head must complete a Gift Reporting Form at the time of the transaction and forward it immediately for appropriate signatures until it reaches the appropriate Vice President’s office.
• Every fiscal year, each vice President is required to provide the President of the University with a composite list of all gifts given from departments in the vice President’s unit.

Missouri State University officials understand that in certain instances it is acceptable to recognize a person by giving a gift which is intended to show the University’s appreciation for the individual.  It is incumbent on the University’s officials to use good judgment in making such gifts, both in number and cost.  In addition, it is imperative that good record-keeping procedures are in place and that the approval process is followed regarding any expenditures surrounding such gifts