Q How will changing W-4 affect my payroll deposit?
A 457b plans are started and modified through Citistreet’s web site. Payroll is notified of changes each month on the 5th and 20th. Generally changes on the report received on the 20th are included on the current month’s payroll. December is the only month that they are always too late to be included. If you have started your 457b plan before the 5th, you can use My Information – Payroll Direct Deposit to delete your $300 deposit account or you can complete the Direct Deposit Form-Payroll and bring it to Payroll. If you start the process later in the month please call Payroll on the 20thto check whether or not the deferral will be made.
Q I am a Per Course Instructor the fall semester. When will I receive my pay?
A Provided all paperwork has reached HR and Payroll you will receive ¼ of your semester pay the last banking day of the month beginning September and ending December. If this is the first time you have taught, or are returning after not teaching for a semester, you will need to complete a new I-9 and a W-4. Be sure to check your direct deposit information to make sure your pay will be deposited in the correct account. If you teach in the spring, your pay will begin February and end May.
Q I am a Per Course Instructor. Why is my December (or May) pay a paper check and not a direct deposit?
A As a semester employee, your job record has a December (May) end date. The Handbook requires a check for the last payment of an appointment so that the University is assured that all property and required information is turned in before releasing the final check. If you have been reappointed for the next semester AND the information has been communicated to HR, every effort will be made to convert your pay into a direct deposit.
Q I fill out a time record. When I get paid the end of June, am I getting paid for May?
A Each month end, you receive pay for that month. We use an anticipatory payroll which means it is assumed that each employee will either work the entire month, or have enough paid leave to cover any absences. Your time record is due on the first work day of the month after you have been paid for that month. The information on the time record is used to calculate any overtime due you or any hours that must be docked from your pay.
Q I have received approval from my supervisor for more time off than I have in my vacation balance. Is there anything that needs to be done about the 4 days without pay other than record it on my time record?
A Always complete a leave form for leave without pay of more than 8 hours during the month it is to occur. That way the hours can be docked from the correct month.
Q How do I record on my time record a day that I worked 4 hours and took 4 hours of vacation.
A Follow the directions found on the back of the time record. Leave the calendar section blank and use two exceptions boxes to record each part, one for 4 hours W and one for 4 hours V.
Q How can I determine what to claim on my W-4?
A One helpful tool is found on the IRS web site. It is called the withholding calculator. http://www.irs.gov/individuals/article/0,,id=96196,00.html To see what a change in exemptions will do to your tax withholdings, the Missouri Department of Revenue has a tool to use. http://dort.mo.gov/tax/calculators/withhold/
Q How do I stop my 403b salary reduction?
A The cancellation form needs to be in the payroll office by the last working day of the month to stop the next month’s contribution. If you have terminated the policy, send the cancellation form to the Payroll Office the same month the policy is terminated to prevent an extra month from being taken from your pay. You may cancel your contribution by sending an email to Payroll@missouristate.edu with the same information found in the form. Include only the last four digits of your social security number.
Q What forms do I need if I’m changing my 403b company?
A First, contact a representative of the new company you have chosen to start a contract. Complete a 403b salary reduction agreement. A cancellation form (link) for the former company must accompany a new 403b salary reduction agreement (link). Turn both forms in to the Payroll Office by the last banking day of the month for the reduction to begin the following month, for example: forms must be to Payroll by April 30th to be used on the May 31st payroll.
Q I would like to know my vacation and sick leave balance. Why is it always at least a month behind?
A Benefit usage and balances for vacation, sick leave and compensatory time are located in My Information. Balances can’t be updated until the time records are loaded into the leave system. It takes until about the 25th of the month to process all of the time records and close leave for the previous month.
Q I am a 1000 hour employee and turn in a time card each month. How can I know when I’m getting close to the limit?
A Hours reported for the past 12 months for part-time employees paid with a timecard and Student employees are found through My Information. Supervisors might appreciate a copy your total.
Q Why can’t I use the information on the year-to-date screen after December to file my taxes?
A W-2 earnings include non-monetary taxable fringe benefits and manual corrections made after the December payrolls were finalized. Taxable benefits include gift certificates and other non-monetary benefits. They are not reflected on the year-to-date screen, only on the actual monthly earnings statement and the W-2.