- Graduation Process for Undergraduate Students
- Graduation Process for Graduate Students
- Commencement Ceremony Participation & Eligibility
- Division of Commencement Ceremonies
- Top Ten Most Commonly Overlooked Undergraduate Graduation Deficiencies
- Top Most Commonly Overlooked Masters/Specialists/Doctorate Graduation Deficiencies
- Advisor Resources Related to Graduation Eligibility
- Frequently Asked Questions
- Undergraduate students must submit an Application to Graduate in order to be considered for graduation eligibility. All seniors are sent an email to their Missouri State account twice a year (during the first month of the spring and fall semesters) reminding the student of the importance of submitting an application. Students apply online through My Missouri State (My Missouri State>Academics tab>Commencement channel>Apply to Graduate link). View a short YouTube video on how students apply.
- Advisors will be sent an email each time one of their advisee’s submits an Application to Graduate.
- Students may submit an Application to Graduate once that semester's registration sequence has begun. Students are encouraged to submit the application after they have registered for the semester and reviewed their degree audit for any remaining graduation deficiencies.
- Students are notified multiple times to check their degree audit for any graduation deficiencies, and are encouraged to see their academic advisor or the Office of the Registrar if they do not understand how to resolve a deficiency on their degree audit.
- There is a deadline for submitting the application for inclusion in the printed Commencement program. The specific date is listed on the "Information for Graduates" portion of the Commencement website. The approximate timeline is typically the last Friday in March for Spring Commencement, the last Friday in June for Summer Commencement, and the last Friday in October for Fall Commencement. However, it can vary slightly depending on the academic calendar.
- Once final grades are posted, student should complete the following steps:
- Check final grades to ensure all courses were passed.
- Run a new degree audit to ensure the audit shows the message "All Requirements Identified Below Have Been Met."
- Ensure all holds have been cleared. A hold does not prevent graduation, but would prevent the release of the diploma and transcript.
- The final graduation clearance review takes place after grades are posted.
- Students who are ineligible for graduation receive letters notifying them that they have been removed from the graduation list.
- Students who have pending issues (e.g. transfer work, incomplete grades) receive letters notifying them that they have until the mid-point of the next semester to resolve the issue and still be cleared for their intended semester of graduation.
- Students who have a hold preventing the release of their diploma and transcript also receive letters.
- Graduate students must file the Graduate College's Application for Graduation and should contact the Graduate College at (417) 836-5335 if they have any questions regarding their eligibility to graduate.
- There is a deadline for submitting the application for inclusion in the printed Commencement program. The specific date is identified on the "Information for Graduates" portion of the Commencement website. The approximate timeline is typically the last Friday in March for Spring Commencement, the last Friday in June for Summer Commencement, and the last Friday in October for Fall Commencement. However, it can vary slightly depending on the academic calendar.
- Graduate students should refer to the Graduate College website to ensure they meet all deadlines, such as comprehensive exams and research deadlines.
- Once grades are posted, student should complete the following steps:
- Check final grades to ensure all courses were passed.
- Ensure all holds have been cleared. A hold does not prevent graduation, but will prevent the release of the diploma and transcript.
- There is no Commencement practice. Students are not required to RSVP for commencement participation, and no tickets are required for guests.
Students must have ALL graduation requirements in-progress during their intended semester of graduation (includes transfer work from other institutions) in order to be eligible to participate in Commencement.
The only possible exceptions to this policy are those students who will complete all their graduation requirements during the subsequent intersession. Undergraduate students may request permission to participate in an early commencement ceremony by petitioning Dr. Rachelle Darabi in the Office of the Provost after they have actually registered for their intersession class(es). The contact person for submitting such an appeal to Dr. Darabi is Lori Roessler (Academic Assistance Program Coordinator for Student Development and Public Affairs). Appeals may be submitted via e-mail to Ms. Roessler at LoriRoessler@missouristate.edu. Graduate students would request permission to participate in an early commencement ceremony by petitioning Dr. Tom Tomasi, Associate Dean of the Graduate College.
Those given permission to walk early should understand that although their name will be read during the ceremony, it will not appear in the printed commencement program nor will they officially graduate until the conclusion of the semester in which all graduation requirements have been completed. Per University intersession policy, fall intersession is part of the following fall semester, winter intersession is part of the following spring semester, and summer intersession is part of the following summer session. Students who receive permission to walk early are not eligible to be recognized for scholastic honors during the Commencement ceremony.
Friday, December 13, 2013
12: 30 p.m. and 4:00 p.m.
There are two ceremonies and undergraduate division is by college of major (program of study). If you are unsure of your college, check the list of majors and colleges.
Masters and Specialists degree candidates will march together with all other graduate degree candidates.
- Education majors will march with the college of their major. Please see the following examples:
- Business Education majors would walk with the College of Business.
- Music Education majors would walk with the College of Arts and Letters since the Department of Music is in the College of Arts and Letters.
- Physical Education majors would walk with the College of Health and Human Services since the Department of Kinesiology is in the College of Health and Human Services.
- Child and Family Development, Early Childhood, Elementary, Middle School, and Special Education majors are in the College of Education. Secondary education majors do not walk as part of the College of Education.
- The Administrative Studies (Master of Science) major is a cross-disciplinary program with multiple option areas. Students are encouraged to participate in the ceremony of the college to which their selected option area is assigned.
- Individualized majors (Bachelor of Arts or Bachelor of Science) are interdisciplinary by nature. Students pursing an individualized major are encouraged to walk with the college in which their primary department (and advisor) are assigned.
12:30 p.m. Ceremony
College of Arts and Letters
College of Health and Human Services
College of Humanities and Public Affairs
College of Natural and Applied Sciences
William H. Darr School of Agriculture
Global Studies majors
4:00 p.m. Ceremony
College of Business
College of Education
- Failure to file course substitution/waiver/approval form .
- Failure to file an Application to Graduate.
- Failure to complete the University Assessment Examination (GEN 499).
- Failure to meet major or minor residency requirements. In cases of appeal, an Expedited Appeal of Major/Minor Residency form is available through the Office of the Provost.
- Failure to meet the 40 hours of upper division (300 level or higher) undergraduate coursework or 125 minimum undergraduate credit hours requirements. Particularly, it is important to note that a course substitutions do not "make" a course count as upper division as a substitution does not change the identity of the course that the student has completed.
- Failure to fulfill the Missouri Constitution Study Requirement (particularly if the student has Advanced Placement credit or transfer credit from a private institution which is not subject to this state requirement).
- Failure to take into account the effect of repeated courses as repeat codes are not added to the academic record until the end of the semester. Make sure to deduct any repeated courses from minimum credit hours counts of major requirements as the audit will not deduct them until repeat codes are applied during end of semester processing.
- Failure to meet BA degree requirements. The three most common errors are 1) forgetting about them all together, 2) belief that an Associate of Arts degree waives these requirements (they do not); and 3) failing to take into account restrictions as far as double counting courses between majors, minors, BA fine arts requirements, and general education).
- Failure to add/drop a second major and/or minor or inform the Office of the Registrar.
- Failure to remember that mixed credit courses are not added to the academic record until the end of the semester, and that course substitutions are usually required to use the mixed credit course in the appropriate place.
- Failure to file an Application for Graduation
- Failure to submit an Advisor Approved Program of Study
- Failure to have a Comprehensive Examination Application/Results Form submitted to the Graduate College (by department) after successful completion of comprehensive exams
- Failure to submit final thesis to the Graduate College before the semester deadline. The deadline is set by the Graduate College and included on the thesis memo from Dr. Tomasi.
- Failure to have a Seminar Report Form submitted to the Graduate College (by department) after successful completion on non-thesis research requirement.
- Failure to meet the minimum required 3.00 GPA for all graduate-level Missouri State and transfer coursework.
- Failure to have an official transcript sent from another university showing approved transfer courses. Official copies must be sent directly from the other university to the Graduate College.
- Failure to have all "I" and "Z" grades changed.
- Commencement homepage
- Advisor Guide to Understanding Degree Audits handout from Master Advisor training
- Bear Intelligence -the resource center for University data and reports
- Scholastic Honors policy
Q: What information appears on the student's diploma?
A: The student's name, degree earned, major(s) and scholastic honors appear on the diploma. Minors and major options do not appear on the diploma, but are on the transcript. Students earning two majors of the same degree type receive one diploma. See the complete policy related to what is and is not included on the diploma. There are no exceptions to this policy.
Q: If a student cannot attend a Commencement ceremony, do they need to notify anyone?
A: No. Students are not required to RSVP for commencement. The student's name will only be read during the ceremony if they are present. Students who do not attend commencement can pick up a diploma cover and/or commencement program from the Office of the Registrar after the day of Commencement. Students who did not attend commencement but were eligible for scholastic honors can pick up an honors cordon after Commencement from the Dean of Students office.
Q: If a student's final requirement is met by taking an Intersession course, what semester will they graduate?
A: Even with permission to walk in an early ceremony as described above, a student still officially graduates in the semester of the intersession course. See the intersession policy.
Q: Will a student be notified about purchasing their cap and gown?
A: Not from the University. There is a cap and gown section (and also an announcement section) on the Information for Graduates portion of the Commencement website. Undergraduate students are sent this link automatically when they complete the online Intent to Graduation. Additionally, the student will receive various additional information from Herff Jones, which is the company that has the contract to provide cap and gown for our students. There are several methods for ordering the cap and gown. Students are permitted to borrow one from a previous graduate provided that the color (black) and style match those available for purchase. Graduate students will get a mailing approximately one month before commencement with information on caps and gowns.
Q: Will the student get a letter, email, or advising notes from the Office of the Registrar in regards to the individual student's specific graduation deficiencies?
A: The student receives general communication about the importance of checking their degree audit. It is the responsibility of the student to seek assistance from their academic advisor and/or the Office of the Registrar if they are unsure of their graduation eligibility. However, Office of the Registrar staff processing the Intent to Graduate do send advising notes to students (and advisors as warranted) when deficiencies are found on the degree audit to inquire how the student plans to resolve the deficiencies.
Q: When are official graduation numbers available?
A: The official graduation numbers for a graduation class are not figured until the class is officially closed, which occurs at the mid-point of the following semester. Once the class is closed, no additional graduates are added, even if the reason for ineligibility (e.g. incomplete grade, transfer work) now resolved originated in a earlier semester.
Q: If final grades change the scholastic honors eligibility of a student, what will happen?
A: Scholastic honors are recalculated after final grades are posted. Changes in scholastic honors (both positive and negative) are recorded on the academic transcript and diploma. The student may exchange scholastic honors cordons if they wish to the updated scholastic honors level through the Dean of Students office. As noted in the scholastic honors policy, graduate students are not eligible for scholastic honors.
Q: If a student plans on earning a certificate instead of a degree, what do they do?
A: For undergraduate certificate earners, provided that the student has declared that they are earning the certificate (just like they would declare a major or minor), it will be an available choice on the Intent to Graduate system. As long as the certificate is officially declared, eligibility can be checked through the degree audit system just like the degree. The certificate would be posted to the transcript and a certificate issued to the student at the same time diploma processing occurs for the semester. For graduate certificate earners, the Graduate College will check certificate eligibility.
Q: Do graduate students need to purchase a hood?
A: Yes, all graduate students participating in the ceremony are required to wear a hood in addition to their cap and gown.
Q: Are students sent a copy of their transcript with their diploma?
A: Yes, all students are sent one complimentary copy of their transcript with their diploma.
Q: Do graduates have a class rank?
A: No. Missouri State does not calculate or maintain a class rank.
Q: Where can a student find their major GPA after graduation?
A: Unfortunately, major GPA's are not stored in Banner but are available in the degree audit. The major GPA can be calculated post-graduation by running a "what-if" degree audit for the student's graduation major and major catalog year.
Q: If a student is enrolling in a course from another institution as part of their final semester, what should they do?
A: There is an "Additional Comments" section on the Intent to Graduate. If a student is transferring in a course, the form suggests that this information is shared in this section. Students should list the institution where the work is being completed and what course they are completing. In response, our office places a code on their electronic application record in Banner that we use to create a list of graduation applicants for whom we are expecting transfer work. At the end of the intended semester of graduation, we complete our first final graduation eligibility review. For those who told us to expect pending transfer work, they will recieve a letter informing them they have until the middle of the next semester to get their transfer work to MSU and still be cleared for their originally intended semester of graduation.
Q: How does a former student who no longer has access to My Missouri State submit an Application for Graduate?
A: Student may print and submit a PDF version of the application. Application to Graduate for seniors. Application for Graduation for masters, specialists, doctorate students.