June 23, 2017

MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
JUNE 23, 2017

1.    Roll Call
Present-Ms. Virginia Fry, Chair
Mr. Tyree Davis IV, Student Governor
Mr. Craig Frazier, Governor
Mr. Gabriel E. Gore, Governor
Ms. Beverly Miller, Governor
Mr. Kendall Seal, Governor
Ms. Carol Silvey, Governor
Mr. Greg Spears, Governor 
Ms. Carrie Tergin, Governor

Absent-Mr. Stephen B. Hoven, Governor

Also Present-Clifton M. Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Gloria Galanes, Dean, College of Arts and Letters
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2.    Presiding – The presiding officer for the meeting was Ms. Virginia Fry, Chair of the Board of Governors.  She called the meeting to order at 1:00 p.m. in the Magnolia Room in the West Plains Civic Center in West Plains, Missouri.  

3.    Approval of Minutes – Ms. Fry mentioned that the first item of business was the approval of the minutes for the open and closed meetings of May 18, 2017. Ms. Beverly Miller so moved, receiving the second of Mr. Gregory Spears.
  
Motion passed 8-0.

4.    Consent Agenda – Ms. Fry noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

President
Approval of reappointment of H. Wes Pratt as Assistant to the President & Chief Diversity Officer (Human Resources No. 1552-17).

Approval of reappointment of Frank Einhellig as Provost of Missouri State University and Chancellor of the Mountain Grove campus (Human Resources No. 1553-17).

West Plains Campus
Approval of Activity Report (West Plains Campus Activity Report No. 121-17).

Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 408-17).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 409-17).

Procurement and Financial
Approval of Procurement Activity Report (Procurement Activity Report No. 454-17).

Approval of rental rates for space in the Kenneth E. Meyer Alumni Center for various departments and university related offices (Agreement No. 387-17).

Facilities and Equipment
Approval of Activity Report for the month of April 2017 (Activity Report No. 293-17).

Approval of Activity Report for the month of May 2017 (Activity Report No. 294-17).

Approval of bids and award of a contract to replace the boilers in Kentwood Hall (Bids & Quotations No. 1547-17).

Approval of bids and award of a contract to construct an outdoor seating plaza at the Hammons Fountains on the Springfield campus (Bids & Quotations No. 1548-17). 

Approval of a resolution granting a license agreement to install flooring at the John Q. Hammons Arena (Agreement NO. 388-17).

Approval of third lease addendum to lease agreement with Ozarks Technical Community College in Lebanon, Missouri (Agreement No. 389-17).

Human Resources Items
Actions concerning academic employees (Human Resources No. 1554-17).

Actions concerning non-academic employees (Human Resources No. 1555-17).

Approval of actions concerning non-academic employee salary adjustments (Human Resources No. 1556-17).

Approval of FY18 additional fringe benefits to be funded by Missouri State University or the Missouri State University Foundation (Human Resources No. 1557-17)

Ms. Carrie Tergin made a motion to approve the Consent Agenda, receiving a second from Mr. Gabriel Gore.

Motion passed 8-0.

5.    Committee Reports:
A.    Mr. Spears highlighted the Risk Management and Audit Committee meeting discussion, which included a status update on safety and emergency preparedness on the West Plains Campus.  In closed session, a draft report on the Foster Recreation Center was discussed with the internal auditor making recommendations for improved controls and other minor adjustments.  The final report will be published on the internal audit website by the end of the month.

B.    Mr. Kendall Seal provided a summary of the Programs and Planning Committee meeting.  The meeting began with a review of a dashboard of the Key Performance Indicators that the University tracks under the long-range plan.  Discussion then moved to the Greater Ozark Center for Advanced Technology (GOCAT), a joint partnership with South Central Career Center and the City of West Plains, that will provide for degree and certificate programs in technology and/or customized training opportunities.

C.    Mr. Gore then gave an overview of the Finance and Facilities Committee meeting.  The meeting included a year-to-date financial review showing approximately 4% enrollment growth.  A review of the Foundation’s financials show the Foundation is on pace to end the fiscal year with approximately $19 million in contributions. President Clif Smart presented University efficiency data, showing how efficiently the University operates. A significant amount of time was spent discussing the fiscal year 2018 internal operating budget as well as the resolution that will be recommended for approval.  Finally, procurement action items and a Woods House renovation recommendation were discussed. 

6.    Presidents Report – President Clif Smart recommended approval of the Fiscal Year 2018 Internal Operating Budget resolution (Finance No. 1060-17).  Mr. Gore made a motion and Ms. Tergin seconded it. 

     Motion passed 8-0.

7.    West Plains – Dr. Drew Bennett, Chancellor of the West Plains campus, welcomed the Board to the West Plains campus. He then introduced Ms. Rosemary Driscoll, a West Plains student from Brandsville, Missouri. Ms. Driscoll is “making her Missouri statement moment” by carrying on a family tradition as one of five siblings that have attended Missouri State University – West Plains campus in their pursuit of higher education. Ms. Driscoll shared the importance of being involved on campus noting that she regularly attends event, is a student worker and recently participated in a European trip through the William and Virginia Darr Honors program.  She will be spending the upcoming fall semester studying abroad in Dalian, China.  Attending Missouri State University – West Plains was not the big city change she planned her senior year of high school, but it has been an incredible new beginning and is providing endless possibilities for her future. 

Mr. Jerry Trick, Assistant Professor of Mathematics and Chairperson of the Faculty Senate – West Plains, reported that the faculty ended the year by wrapping up work on the long-range plan, instituting the new mission statement and preparing for the upcoming Higher Learning Commission (HLC) review.  He reported that students are now able to take approximately 80% of the course work required for bachelors in education while on the West Plains’ campus and this past year, several new classes were offered with additional courses on the horizon.  Last, Mr. Trick shared that members of faculty senate recently donated funds toward the new emeritus display located on the second floor of Melton Hall.

Ms. Laurie Wall, Registrar and Chairperson of the Staff Senate – West Plains, provided an update on recent events on campus. With the recent flood, she shared that staff members donated items to flood victims including food and supplies along with donating time for childcare and community clean up.  

Mr. Douglas Cooley, President of the West Plains Student Government Association, and Ms. Maddy Wiehe, Vice President of the West Plains Student Government Association, reported they are preparing for the students welcome week in August. They recently started Star Orientations and are looking at recruitment for student government association as well as student involvement, accessibility, and increased diverse activities campus wide. 

Dr. Bennett then asked for approval of memorandum of understanding between Missouri State University – West Plains, the City of West Plains, and the West Plains R-7 School District concerning the use of a facility owned by the City of West Plains and housing the Greater Ozarks Center for Advanced technology, where courses and programs offered both solely by Missouri State University – West Plains and in cooperation with the West Plains R-7 School District’s South Central Career Center will be located (West Plains Agreement No. 51-17).  Ms. Carol Silvey made a motion and Mr. Spears seconded it. 

Motion passed 8-0.
    
8.    Academic Affairs:
A.    Faculty Senate Report – Dr. Cynthia MacGregor, Chairperson of the Faculty Senate, shared her view of Faculty Senates responsibilities.  She then gave an overview of her platform and Faculty Senate’s focus for this year.  This will include the creation of ad hoc committees to investigate reducing graduation requirements, personnel hiring trends at the University, policy review and improving faculty voice in university decision-making.  
 
B.    Report from the Provost – Dr. Frank Einhellig, Provost, recommended approval of the proposed faculty handbook revisions, handbook sections 3.3.1; 3.10; 3.11; 6.6.6; 6.6.7.2; 6.6.7.3; 6.6.7.4; 6.6.7.5; 8.1 and 11.5 (Faculty Policy No. 138-17).  A motion was made by Ms. Miller and seconded by Ms. Silvey.

      Motion passed 8-0.

Mr. Matt Morris, Vice President for Administrative Services, recommended approval of amendments to the employee handbook for administrative, professional and support staff employees and related policies (Human Resources No. 1558-17).  Moved and seconded, respectively, by Mr. Craig Frazier and Mr. Spears.

Motion passed 8-0.

Dr. Einhellig asked for approval of resolution for new program – Master of Athletic Training (Curriculum No. 383-17).  Mr. Frazier so moved, receiving the second of Ms. Tergin. 

Motion passed 8-0.

Dr. Einhellig then highlighted student research forums, noting the high impact of these student experiences through engagement in research projects with faculty and their peers.  Three forums were recently held where students gave both oral and poster presentations.

9.    Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, recommended the approval of consultant and authority to enter into an agreement for professional services of TreanorHL in conjunction with the renovation of Woods House (Agreement No. 390-17) for a fixed fee of $855,000 plus reimbursable expenses. Moved and seconded, respectively, by Ms. Silvey and Mr. Spears.

          Motion passed 8-0.

10.    Student Affairs:
A.    Report from the Student Body President – Mr. Brandon McCoy, Student Body President, reported that he and Ms. Caitlin Schaefer, Student Body Vice President, have been collaborating with student body presidents and vice presidents at public universities across Missouri to create a coalition to make the case for higher education in the state of Missouri. The Cabinet is working on a virtual tour of campus, security upgrades, public affairs service project, internal rebranding and welcoming students back.


11.    Staff Senate Report – Mr. Ryan Willson, Chairperson of the Staff Senate, reported that the staff satisfaction survey has been completed with overall staff satisfaction rated high. Our biggest area of opportunity continues to be staff compensation. Our biggest strengths continue to be non-pecuniary benefits, namely leave benefits and staff comradery. The shared leave committee is also a point of pride, which was originally a staff senate initiative.  Mr. Wilson then thanked individuals for their support during the past year and introduced the incoming chair, Mr. Rob Moore, Associate Director for Financial Aid, and the chair elect, Mr. Jonathan Lee, Senior Systems Analyst.

Mr. Morris then offered commendation to Ryan Wilson for service as Staff Senate Chair.  A motion was made by Mr. Spears and seconded by Mr. Frazier.

Motion passed 8-0.

12.    New Business – Ms. Fry shared that the Board had received a thank you note from a member of the faculty for receiving an excellence in public affairs award.  The Board also received thank you notes from two students who are Board of Governor Scholarship recipients.  She noted how nice it is to receive hand written thank you notes.

13.    Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Ms. Fry asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this June 23, 2017, meeting of the Board of Governors to consider items of business pursuant to:        

A.    R.S.Mo. 610.021 (3).  “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”

B.    R.S.Mo.  610.021 (13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment…”

C.    R.S.Mo. 610.021 (17). “Confidential or privileged communications between a public governmental body and its auditor,…”

Mr. Gore moved the approval of the resolution and Ms. Tergin seconded the motion.

A roll call vote on the motion was as follows:  those voting in favor – Governors Frazier, Fry, Gore, Hoven, Miller, Seal, Silvey, Spears, and Tergin; those voting against the motion – none.

Ms. Fry declared the resolution passed unanimously. The open meeting was recessed at 2:35 p.m. to go into closed session.

The open meeting reconvened at 4:37 p.m.

14.        Date of Next Meeting – The date of the next scheduled meeting was set for Thursday, August 3, at 8:30 a.m. at the Jordan Valley Innovation Center, 7th Floor, in Springfield, Missouri.

15.        Adjournment – Ms. Fry adjourned the meeting at 4:37 p.m., on the motion of Ms. Silvey, the second of Mr. Spears, and the unanimous vote of the Board.

Kristan Gochenauer
Secretary to the Board