March 14, 2008

MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
MARCH 14, 2008


1. Roll Call
Present-     Mr. Michael Duggan, Vice-Chair of the Board (by conference call)
   Mr. Gordon Elliott, Governor
   Mr. Brian Hammons, Governor
Ms. Mary Sheid, Chair of the Board
Mr. Ryan Sivill, Student Governor
Ms. Cathy Smith, Governor
Mr. John Winston, Governor (by conference call)

Absent-    Ms. Phyllis Washington, Governor

Also
Present-    Michael Nietzel, President
        Drew Bennett, Chancellor of the West Plains Campus
        Don Aripoli, Vice President for Student Affairs
        Belinda McCarthy, Provost
Greg Burris, Vice President for Administrative and Information Services
Brent Dunn, Vice President for University Advancement
Kent Kay, Chief Financial Officer
        Clifton Smart, General Counsel
    John McAlear, Secretary of the Board

2. Presiding --- The presiding officer for the meeting was Ms. Mary Sheid, Chair of the Board of Governors.  She called the meeting to order at 1:00 p.m. in the Magnolia Room in the West Plains Civic Center in West Plains, Missouri.   

3. Approval of Minutes:
a. Board of Governors’ Meetings --- Ms. Sheid asked for a motion for the approval of the minutes for the open and closed meetings of December 14, 2007 and January 19, 2008.  Mr. Duggan so moved, receiving the second of Mr. Hammons.
 
   Motion passed 6-0.

b. Executive Committee Meetings --- Ms. Sheid next asked for a motion for the approval of the minutes for the open Executive Committee meeting of December 21, 2007 and the open and closed Executive Committee meetings of January 25, 2008.  Mr. Elliott so moved, receiving the second of Mr. Duggan.

Motion passed 2-0 (Ms. Washington absent).

4.    Student Affairs --- Ms. Cathy Smith, Chair of the Board’s Student Affairs Committee, then recognized one of the five 2007/08 Citizen Scholar Award recipients – Mr. Joe Driscoll.  Mr. Driscoll spent his first collegiate years on the West Plains campus but he is now a Springfield campus student majoring in Finance and General Business, who will graduate in May 2009.

5.    Consent Agenda --- Ms. Sheid noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

December 21, 2007 Executive Committee Meeting
Approval of subcontracts for VESTA Regional Centers of Excellence – Northeast Iowa Community College, Redlands Community College in Oklahoma, and Rend Lake, Illinois Community College (Agreement No. 210-08).

Architectural and engineering services in conjunction with the Gohn-Wood House and Hass-Hoover Hall projects on the West Plains Campus (Architects & Engineers No. 640-08); Dake Wells Architecture, for a fee of $496,300 plus reimbursable expenses.  Additional services of up to $50,000 as described in this agreement may be authorized and approved as necessary.

Engineering and architectural services in conjunction with the end wall repairs on Shannon tower at Blair-Shannon House (Architects & Engineers No. 641-08); Structural Engineering Associates, Inc., for a lump sum fee of $137,000 plus reimbursable expenses.  Additional services of up to $50,000 as described in this agreement may be authorized and approved as necessary.

Consent to the granting of an alcoholic beverage license by the City of Springfield to Coesters Sports Bar & Grill, 631 S. Kimbrough (Miscellaneous No. 30-08).

Approval to increase the project budget for the Phase 2 Renovation of the Roy Blunt Jordan Valley Innovation Center (Bids & Quotations No. 1252-08).  This $570,000 increase brings the total project budget to $4,095,000.  The majority of this amount ($480,000 to $500,000) will be contributed by Crosslink (a corporate affiliate) to cover the cost of finishing out their space.

Authorization to accept property transfer from the City of Springfield (Land No. 94-08).  Under the requirements of the Cooperative Agreement between the City of Springfield and Missouri State University, dated October 18, 1996, the City is transferring three real estate parcels described as 922 East Normal, 940 East Normal, and 1000 East Normal to the University.

January 25, 2008 Executive Committee Meeting
Acceptance of proposal submitted by Ovations Food Service for catering and concessions operations for JQH Arena and concession operation services for the remainder of the University (Purchase Approval No. 110-08).  The proposal submitted is for an original contract period of June 1, 2008 through May 31, 2018, with three one-year renewal option periods.

Approval of employment contracts for Head Football Coach Terry Allen and the Assistant Football Coaches (Human Resources No. 1254-08).

Academic Affairs
Approval of Academic Calendar for 2009-2010 (Curriculum No. 315-08).

West Plains Campus
Approval of the Activity Report dated February 26, 2008 (West Plains Campus Activity Report No. 68-08).

Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 275-08).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 276-08).

Springfield Campus Purchases/Contracts
Approval of purchases exceeding $100,000 between December 14, 2007 and February 29, 2008 (Purchasing Activity Report No. 311-08).

Design and Construction Items
Approval of Activity Report for the month of November 2007 (Activity Report No. 180-08).

Approval of Activity Report for the month of December 2007 (Activity Report No. 181-08).

Approval of Activity Report for the month of January 2008 (Activity Report No. 182-08).

Approval to increase the project budget of the Phase 2 renovation of the Roy Blunt Jordan Valley Innovation Center (Bids & Quotations No. 1253-08).  This $205,000 increase brings the total project budget to $4,300,000.  This resolution confirms approval provided by the Chair of the Board on February 20, 2008.

The roof replacement at Hill Hall (Bids & Quotations No. 1254-08); Joplin Roofing, Inc., low bid of  $110,400; total project budget set at $150,000.

Roof replacements at Kings Street Annex and Kentwood Hall (Bids & Quotations No. 1255-08); Bi-State Roof Systems, low bid of $137,580 for the base bids plus alternate number one; total project budget established at $190,000.

Painting of the KOZK tower at Fordland, Mo (Bids & Quotations No. 1256-08); Preferred Tank & Tower, low bid of $88,000; total project budget set at $110,000. 

Lecture hall renovations in Hill Hall and Temple Hall (Bids & Quotations No. 1257-08); Bales Construction Co., Inc., low bid of $344,544 for the base bid; total project budget established at $560,000.

Game room renovation at the Plaster Student Union (Bids & Quotations No. 1258-08); Lacey Brothers Construction, low bid of $141,200 for the base bid; total project budget established at $195,000.

End wall repairs on Shannon Tower at Blair-Shannon House (Bids & Quotations No. 1259-08); MTS Contracting Inc., low bid of $597,000 for the base bid; total project budget established at $850,000.

Residence hall renovations for the West Main Wing, Freudenberger House (Bids & Quotations No. 1260-08); Bales Construction Co., Inc., low bid of $1,098,235 for the base bid plus alternate one; total project budget established at $1,255,000.

Exterior repairs at the Kenneth E. Meyer Alumni Center (Bids & Quotations No. 1261-08); Mid-Continental Restoration Company, Inc., low bid of $161,181 for the base bid plus alternate one; total project budget established at $210,021.

Civil engineering services for storm water improvements in conjunction with the JQH Arena (Architects & Engineers No. 642-08); Scott Consulting Engineers, P.C., for a fee of $133,000 plus reimbursable expenses.  Additional services of up to $30,000 as described in this agreement may be authorized and approved as necessary.

Approval to increase the additional services allowance for the professional services of Ross & Baruzzini in conjunction with the Phase II Renovation of the Roy Blunt Jordan Valley Innovation Center (Architects & Engineers No. 643-08); this allowance was approved at the December 15, 2006 Board meeting and subsequently increased to $68,000.  The proposed $12,000 increase today brings the total revised additional services allowance to $80,000.

Approval to modify the project budget for the JQH Arena (Bids & Quotations No. 1262-08); this modification moves $200,000 from the Project Contingency line to the Consultant Fees line and does not increase the overall budget.

Consent to the granting of an alcoholic beverage license by the City of Springfield to The Moxie Cinema, LLC, 431 S. Jefferson Avenue (Miscellaneous No. 31-08).

Human Resources Items
Actions concerning academic employees (Human Resources No. 1255-08).

Actions concerning non-academic employees (Human Resources No. 1256-08).

Mr. Elliott made a motion to approve the Consent Agenda receiving a second from Mr. Hammons.

Motion passed 6-0.

6.    President’s Office --- Dr. Michael Nietzel, President, first commented on the Fee Resolution that will be presented later in today’s meeting.  He indicated that it is being recommended that there be no increase in the tuition for the West Plains student – the credit hour rate will remain at $102 for the in-state student.  There will be a $7 increase in the credit hour rate for the Springfield campus undergraduate student.  This represents a 3.91% increase – an increase from $179 to $186 (per credit hour).  This is the third consecutive year that we have kept our tuition increase under the rate of inflation.  This increase will go toward faculty/staff salaries, increases in the cost of utilities, and operating expense increases.  Tuition increases will not be used to build buildings.  

Dr. Nietzel next reported that the Community Caravan will begin with a March 31st trip to Christian County and it will end with an April 15th trip to Newton and McDonald counties.  The FY09 internal operating budget will be presented to the Board for their review at the May meeting with approval being requested at the June meeting.  He next reported on Sponsored Programs activity through January in Dr. Jim Baker’s absence – funding is up 20% when compared to the same time period last year. 

Dr. Nietzel then presented a resolution (Board Policies No. 53-08) approving the 2009 meeting schedule for the Board of Governors.  Motion made by Mr. Hammons with the second by Mr. Duggan.

Motion passed 6-0.


7.    Educational:
a.    Curriculum Proposals --- Dr. Belinda McCarthy, Provost, presented the following resolutions for the Board’s consideration:

Approving a new option for the Bachelor of Science Finance Major – Financial Planning (Curriculum No. 316-08).

Approving a new program – Conflict and Dispute Resolution Undergraduate Certificate Program (Curriculum No. 317-08).

Moved by Mr. Duggan and seconded by Mr. Hammons.

Motion passed 6-0.

8.    Finance:

a.    Approval of 2008-2009 Fee Schedule --- Mr. Kent Kay, Chief Financial Officer, then presented a resolution (Fees No. 130-08) approving the 2008-2009 fee schedule, effective August 1, 2008.  Moved by Mr. Duggan and seconded by Ms. Smith.

    Motion passed 6-0.

b.    Additional Purchasing Activities --- Mr. Kay next presented the following resolution for the Board’s consideration:

Approval of purchases exceeding $100,000 from March 1, 2008 through March 13, 2008 (Purchasing Activity Report No. 312-08).  Mr. Kay explained that this report includes the selection of external auditors for the coming year – BKD, LLP was the lowest and best bidder.

Moved by Mr. Elliott.  Seconded by Ms. Smith.

Motion passed 6-0.

9.    Facilities and Equipment --- Mr. Greg Burris, Vice President for Administrative and Information Services, presented the following resolution for the Board’s consideration:

    The integrated scoring and video display systems for the JQH Arena and Plaster Sports Complex (Bids & Quotations No. 1263-08); Daktronics, Inc., low bid of $1,853,635 for the integrated scoring and video display systems for the JQH Arena and Plaster Sports Complex plus the alternate for the tri-version ad panels and external warranties; total project budget set at $1,884,600.
 
Moved by Mr. Duggan and seconded by Ms. Smith.

Motion passed 6-0.

10.    New Business --- Ms. Sheid asked if the Governors could get back with Mr. McAlear by the close of business on Monday about what dates in July they would be available for a board retreat.

11.    Educational (continued): 
a.    Faculty Senate Report --- Dr. Tom Kane, Chairperson for the Faculty Senate, reported on the many challenges of a busy semester including the Senate working with the administration to adjust curricular issues to be compatible with the new Banner Software System.  

b.    Report from the Academic Affairs Committee --- Mr. Brian Hammons reported that they had a very well attended meeting this morning.  They received an update of some on the public affairs activities taking place as well as a discussion on financial literacy and financial responsibility.

c.    Report from the Provost --- Dr. McCarthy reported that they have completed the hiring for the cooperative engineering program.  Governor Matt Blunt was on campus yesterday to sign the bill for the one-time start-up funds for the engineering program which will start in the Fall.

12.    West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains Campus, reported that the West Plains Campus’ enrollment in the Spring of 2008 is up 13% and FTE enrollment is up 15%.  He next reviewed the MSU-West Plains Institutional Performance Measures for 2006-2010.  He remarked that, overall, the West Plains Campus is doing very well in meeting these measures.  He then highlighted a few measures where we had not met our goal.  Dr. Bennett next reported on the successful Grizzly Mentor Program.

Dr. Nancye McClure, President of the West Plains Campus Faculty Senate, next commented that college for the West Plains student is a vital struggle to a better life and this is why the campus is very important to the community.  Mr. Kris Brinkerhoff, President of the West Plains Campus Staff Senate, reported that the Staff Senate coordinates the campus United Way campaign, is involved with the Kids College Program, and also coordinates the Lee National Denim Day each October.  Ms. Jessica Baxter, President of the West Plains Campus Student Government Association, then reported that the capital projects ballot this year will include a student/community information bulletin board and additional funding for campus beautification. 

13.    Student Affairs
:
a.    Report from Student Affairs Committee --- Ms. Cathy Smith, Chair of the Board’s Student Affairs Committee, reported that most of their time in this morning’s meeting was spent with a report on the campus’ Wellness Program.

b.    Report from Student Body President --- Mr. Orlando Hodges, President of the Student Body, reported that the Student Senate supports the required student fee increase of $7.00 per credit hour.  He added that the Student Senate opposes the implementation of the plus/minus grading system recommended by the Faculty Senate and requests that a joint meeting of administration, faculty, and students be held before any decision is made.

c. Report from Vice President for Student Affairs --- Dr. Don Aripoli, Vice President for Student Affairs, distributed a new Freedom of Expression piece that identifies a number of resources that students can access that clearly states the University’s position on free expression.  He next commented on privatized housing – they plan on visiting four sites this Spring, perform a rent comparison study, and send another Request For Quotation out this summer.

Dr. Aripoli then gave an update on the University’s Wellness Program.  He first introduced Mr. Burnie Snodgrass, the Director of the Taylor Health & Wellness Center, Ms. Sheila Bowen, Coordinator of Wellness, and Ms. Jerilyn Reed, Student Wellness Educator.  Dr. Aripoli reported that 93% of our employees completed our first-ever Health Risk Assessment – the national norm is from 33% to 50%.  He added that individual university colleges are developing their own internal wellness programs. 

14.    Finance (continued):
a.    Development Report --- Mr. Brent Dunn, Vice President for University Advancement, gave an update on some of the receptions and events that they have held around the country to achieve more of a nationwide presence.  They have made visits to Naples, Daytona Beach, and Tampa in Florida, as well as trips to Denver, Washington D.C., Los Angeles, and Tulsa.  He reported that through February 2008, gifts received are up $1,428,000 or about 19%.

b.    Report from the Finance Committee --- Mr. Gordon Elliott, member of the Finance Committee, reported that we are in a better financial position than we have been for some time, and he feels this is due to better management by Dr. Nietzel in providing incentives for individual centers to manage their own finances.    

15.    Facilities and Equipment (continued) --- Mr. Greg Burris distributed a copy of the Final Report of the Cooperative Agreement Between Missouri State University and the City of Springfield.  This agreement was previously approved by the Board of Governors in 1996. 

16.    New Business (continued) --- Ms. Sheid again mentioned that she would be working with Mr. John McAlear, Board Secretary, in scheduling a summer retreat.  At this time, we are looking at July in Branson.  She asked that board members get back with Mr. McAlear as soon as possible on their available dates.

17.    Closed Meeting --- It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Ms. Sheid asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held immediately following this March 14, 2008 meeting of the Board of Governors to consider items of business pursuant to:

a.    R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body…”

b.    R.S.Mo. 610.021(3).  “Hiring, firing, disciplining or promoting an employee of a public governmental body.”       

c.    R.S.Mo. 610.021(13).  “Individually identifiable personnel records, performance ratings, or records pertaining to employees or applicants for employment,…”

Mr. Duggan moved the approval of the resolution and Mr. Winston seconded the motion.

A roll call vote on the resolution was as follows:  those voting in favor – Governors Duggan, Elliott, Hammons, Sheid, Smith, and Winston; those voting against – none; those absent – Governor Washington.

Ms. Sheid declared the resolution passed unanimously.

18.    Date of Next Meeting --- The date of the next scheduled meeting was set for Thursday, May 15, 2008 at 1:00 p.m. on the Springfield Campus.

19.     Adjournment --- Ms. Sheid adjourned the meeting at 3:00 p.m. on the motion of Mr. Hammons, the second of Mr. Winston, and the unanimous vote of the Board.

John W. McAlear
Secretary