June 17, 2011

MINUTES OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

JUNE 17, 2011

 

1.                  Roll Call

Present-     Ms. Elizabeth Bradbury, Chair of the Board

                  Mr. Michael Duggan, Governor (by conference call)

Mr. Gordon Elliott, Vice Chair of the Board

Mr. Brian Hammons, Governor

Mr. Orvin Kimbrough, Governor

Mr. Brandt Shields, Student Governor

Ms. Cathy Smith, Governor

Mr. John Winston, Governor

Absent-     Ms. Mary Sheid, Governor

                  Ms. Phyllis Washington, Governor

Also

Present-     James E. Cofer, Sr., President

                  Drew Bennett, Chancellor of the West Plains Campus

                  Belinda McCarthy, Provost

Earle Doman, Vice President for Student Affairs and Dean of Students

Ken McClure, Vice President for Administrative and Information Services

Jim Baker, Vice President for Research and Economic Development

Nila Hayes, Chief Financial Officer

Brent Dunn, Vice President for University Advancement

                  Clifton Smart, General Counsel

            John McAlear, Secretary of the Board

2.                     Presiding --- The presiding officer for the meeting was Ms. Elizabeth Bradbury, Chair of the Board of Governors.  She called the meeting to order at 1:00 p.m. in Room 116 in the Christopher S. Bond Learning Center at Missouri State University’s Darr Agricultural Center in Springfield, Missouri. 

3.                  Approval of Minutes:a.      Board of Governors’ Meetings --- Ms. Bradbury asked if there was a motion for the approval of the minutes for the open and closed meetings of May 12, 2011.  Mr. Hammons so moved, with the second provided by Ms. Smith.

Motion passed 7-0.

4.                  Consent Agenda --- Ms. Bradbury noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  Mr. McAlear announced that there needed to be one change to the Overview of FY12 Salaries and Benefits for Athletics Coaches and Administrators – Coach Jeremiah Frey needs to be stricken from this Overview as he has taken a position with another university.  It was decided to leave the Overview in the consent agenda with that one change.  Ms. Bradbury then noted that there is a long list of faculty/staff pay increases included in the Consent Agenda and that she is very pleased to see these increases.  They do not take us to where we need to be but they are a nice step in the right direction.  The items included in the Consent Agenda are:

West Plains Campus

Approval of Activity Report dated May 31, 2011 (West Plains Campus Activity Report No. 89-11).

Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 325-11).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 326-11).

Springfield Campus Purchases/Contracts

Approval of Procurement Activity Report for the period May 12, 2011, through June 3, 2011 (Purchasing Activity Report No. 359-11).

Facilities and Equipment

Approval of Activity Report for the month of April 2011 (Activity Report No. 221-11).

Approval of Activity Report for the month of May 2011 (Activity Report No. 222-11).

Approval of the first renewal of the contract for FY11 Job Order Contracting Services (Bids & Quotations No. 1363-11); Bales Construction Company, Inc., maximum amount for the year of $300,000 and maximum amount per project of $50,000.  This renewal is for the period July 1, 2011, through June 30, 2012.

Approval of the first renewal of the contract for FY11 Job Order Contracting Services – Mechanical Repair & Replacement (Bids & Quotations No. 1364-11); WMC, Inc., maximum amount for the year of $200,000 and maximum amount per project of $95,000.  This renewal is for the period July 1, 2011, through June 30, 2012.

Approval of the second renewal of the contract for FY10 Job Order Contracting Services – Insulation Repair & Replacement (Bids & Quotations No. 1365-11); HTH Companies, Inc., maximum amount for the year of $200,000 and maximum amount per project of $95,000.  This renewal is for the period of July 1, 2011, through June 30, 2012.

Approval of the second renewal of the contract for FY10 Job Order Contracting Services – Electrical Repair & Replacement (Bids & Quotations No. 1366-11); Melton Electric Co., maximum amount for the year of $200,000 and maximum amount per project of $95,000.  This renewal is for the period July 1, 2011, through June 30, 2012.

Approval of the second renewal of the contract for FY10 Job Order Contracting Services – Plumbing Repair & Replacement (Bids & Quotations No. 1367-11); Connelly Plumbing Co., maximum amount for the year of $200,000 and maximum amount per project of $95,000.  This renewal is for the period of July 1, 2011, through June 30, 2012.

Approval to increase the project budget for the installation of a fire alarm and fire suppression system in Blair-Shannon House and Woods House (Bids & Quotations No. 1368-11); this $184,000 increase brings the total project budget to $3,734,000.

Approval to increase the project budget for the door replacement in Freudenberger House and Blair-Shannon House (Bids & Quotations No. 1369-11); this $80,000 increase brings the total project budget to $1,180,000.

Approval to increase the additional services allowance for the professional services of Interior Planning Consultants, Inc., in conjunction with the Interior Finishes Renovation for the Residence Hall System on the Springfield Campus (Architects & Engineers No. 673-11); this $10,000 increase brings the new total for additional services allowance to $25,000.

Approval to participate in the Energy Efficiency Leveraged Loan Program of the Missouri Department of Natural Resources (DNR) and the State Environmental Improvement and Energy Resources Authority and the Execution of a Loan Agreement and Promissory Note - Occupancy Sensors (Agreement No. 268-11); this energy-efficiency project installs occupancy sensors in Craig Hall, Glass Hall, Meyer Library, Plaster Sports Complex, the Professional Building, Pummill Hall, and Strong Hall and the energy savings generated from these improvements will pay back a 0% interest loan of $98,200 from DNR.

Approval to participate in the Energy Efficiency Leveraged Loan Program of the Missouri Department of Natural Resources (DNR) and the State Environmental Improvement and Energy Resources Authority and the Execution of a Loan Agreement and Promissory Note – Lighting Fixtures (Agreement No. 269-11); this energy-efficiency project upgrades lighting fixtures in Craig Hall, Plaster Sports Complex, the Professional Building, Pummill Hall, and Temple Hall and the energy savings generated from these improvements will pay back a 0% interest loan of $91,505 from DNR.

Approval of amendments to lease agreements between the Board of Governors of Missouri State University and Missouri Enterprise, St. John’s Health System, Inc., and Lumimove, Inc., a Missouri Corporation dba Crosslink (Agreement No. 270-11).

Approval of a new lease agreement between First & Calvary Presbyterian Church and Missouri State University for parking (Agreement No. 271-11); this is a continuation of the terms and conditions of a lease between the two parties executed on October 25, 2004.  In exchange for the University being provided 66 reserved parking spaces, the University will maintain the parking lot consistent with adjacent University and Church properties.

Human Resources Items

Actions concerning academic employees (Human Resources No. 1345-11).

Salary adjustments for academic employees (Human Resources No. 1346-11).

Actions concerning non-academic employees (Human Resources No. 1347-11).

Salary adjustments for non-academic employees (Human Resources No. 1348-11).

Additional fringe benefits to be funded by Missouri State University or the Missouri State University Foundation (Human Resources No. 1349-11).

Overview of FY12 Salaries and Benefits for Intercollegiate Athletics’ Coaches and Administrative Staff (Human Resources No. 1350-11).

Mr. Kimbrough made a motion to approve the Consent Agenda receiving a second from Mr. Hammons.

Motion passed 7-0.

5.                  President’s Report --- Dr. James E. Cofer, Sr., President, first thanked those who had a hand in making this morning’s building dedication a success.  He next commented that, later in this meeting, the FY12 budget will be presented for approval.  This budget was reviewed in detail in the Finance Committee this morning. 

Dr. Cofer next presented a resolution (Board Policies No. 67-11) to accept and implement the Long-range Plan for 2011-16.  This is the conclusion of a sixteen-month process that has included more than 100 faculty, staff, and students.  He added that the title of the Plan is “Fulfilling Our Promise.”  He thanked the Long-Range Plan Steering Committee and specifically, the Co-Chairs of the Committee, Dr. Carey Adams and Mr. Paul Kincaid.  Moved by Mr. Winston and seconded by Mr. Elliott.

Motion passed 7-0.

He next mentioned that our contract with Patton Boggs LLP, our federal lobbyist, was renewed with the passage of the Consent Agenda.  He added that Patton Boggs agreed to keep their fee the same as this past year.  He then presented a resolution (Agreement No. 272-11) approving a twelve-month extension of the consultation agreement with Jerry Burch as legislative consultant to the University at the state level at the same amounts as this past year.  Moved by Mr. Elliott and seconded by Mr. Hammons.

Motion passed 7-0.

6.                  Academic Affairs:a.      Faculty Senate Report --- Dr. Terrel Gallaway, Chairperson for the Faculty Senate, next reported that the Faculty Senate is very excited about the equity adjustments for faculty members approved earlier today.

 

b.      Academic Affairs Committee --- Mr. Elliott, Chair of the Board’s Academic Affairs Committee, reported that they had a good session this morning and he added that the new benefit provided by Greenwood for university employees is a win-win situation for all.

c.       Report from the Provost --- Dr. Belinda McCarthy, Provost, announced that in today’s Academic Affairs Committee meeting, they heard reports on the results of some of the Action Plans in the External Program Review Process.  She also indicated that they have started a Professional Development Program for academic administrators.  Dr. McCarthy next summarized Greenwood Laboratory School’s goal of having 1/3 of their enrolled students from  MSU faculty and staff, 1/3 from non-MSU faculty and staff, and 1/3 from siblings of existing students.  Greenwood is now offering a tuition waiver from their budget to complement the 7½-hour employee benefit tuition credit that the university is supporting which will allow an entire 15-hour credit waiver for university employees at Greenwood.  She ended her report by indicating they had their first Pharmacy Program meeting on campus this past Monday with several UMKC pharmacy administrators in attendance.  The professional part of the program will start in 2014, but we can start recruiting students as freshmen in this program for Fall 2012.

7.         Research and Economic Development --- Dr. Jim Baker, Vice President for Research and Economic Development, reported that the number of grant proposals submitted through May is down a bit when compared to last year, while grant dollars awarded through May have increased.

8.         West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains Campus, first presented a resolution (West Plains Purchase Approval 44-11) for the approval of expenditures to implement the capital projects at Missouri State University-West Plains.  He added that these are expenditures that are voted on by their students who collect a student fee to fund these items.  Motion was made by Mr. Kimbrough and seconded by Mr. Winston.

            Motion passed 7-0.

            Dr. Bennett next announced that MSU-West Plains has its first endowed professorship.  They have raised, in cash or pledges, $300,000.   It’s named the Donna Jones Endowed Professorship and should help recruit and retain nursing faculty.    

9.         Student Affairs:

a.   Report from Student Affairs Committee --- Ms. Smith, Chair of the Student Affairs Committee, stated that they heard a report on all of the construction taking place on campus this summer.  The main report presented was on the Student Recreation Center – there will be a Wellness Center in the facility and they will increase their number of student employees by about 100.

b.   Report from Student Body President ---     Mr. Scott Turk, President of the Student Body, reported on the Student Government outreach to those in the Joplin area that were affected by the devastating tornado.  He next mentioned that the changes in the SGA Constitution being presented to the Board are those that the students have passed and find necessary.

c.       Report from Vice President for Student Affairs --- Dr. Earle Doman, Vice President for Student Affairs, reported that a national study including 94 institutions and thousands of students showed that 46% of first-year students indicated that recreational facilities were very or moderately important in their decision to go to that particular college.  Also, 40% of juniors and seniors indicated that recreational facilities were very or moderately important in their decision to stay enrolled.

Dr. Doman then presented a resolution (Student Policies No. 103-11) approving the revised Student Government Association (SGA) Constitution.  Moved and seconded, respectively, by Mr. Hammons and Ms. Smith.

Motion passed 7-0.

10.       Financial:

a.   Finance Committee --- Mr. Hammons, Chair of the Board’s Finance Committee, stated that they heard a detailed report on the FY12 Internal Operating Budget from Ms. Nila Hayes.  

b.   Development Report --- Mr. Brent Dunn, Vice President for University Advancement, reported that through May, we are up about $1.5 million when compared to last May.  He added that, this week, we passed last year’s record fiscal-year totals.  He then reported that we received news this week from the Council for the Advancement and Support of Education that MSU was one of 24 institutions to receive an overall performance award for the past three fiscal years.

      He then presented a resolution (Agreement No. 273-11) for the approval of rental rates for space in the Kenneth E. Meyer Alumni Center for various university departments and offices.  Moved and seconded, respectively, by Mr. Kimbrough and Mr. Hammons.

Motion passed 6-0 (Mr. Elliott was out of the room).

c.       Financial Report --- Ms. Nila Hayes, Chief Financial Officer, first presented a resolution (Finance No. 1014-11) approving the FY2012 Internal Operating Budget consisting of $264,798,471 in estimated operating revenues, $245,318,997 in estimated operating expenditures, $14,751,363 in estimated transfers, and $858,546 in estimated non-recurring budget allocations.  Dr. Cofer commented that this was the first year to use a more inclusive budget process – many different committees were used and many individuals were involved.  He added that Ms. Hayes and her staff did a good job with the new process.  Moved by Mr. Winston and seconded by Mr. Hammons.

Motion passed 7-0.

Ms. Hayes then presented a resolution (Purchasing Activity Report No. 360-11) for Office of Procurement Services activities from June 4, 2011, through June 17, 2011.  Moved by Ms. Smith, receiving the second of Mr. Hammons.

Motion passed 7-0. 

Ms. Bradbury next announced that this was Ms. Hayes’ last Board meeting as she will be retiring on August 1, 2011.  Ms. Bradbury thanked Ms. Hayes for her 32 years of service for Missouri State University and   presented her with a Bear plaque.

11.       Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, presented the following resolutions for the Board’s consideration:

            Approval of the FY13 Capital Appropriations Request (Finance No. 1015-11).

            Approval of 1) First Amended Master Operating Agreement; 2) Memorandum of Understanding; and 3) Lease Agreement between the Board of Governors of Missouri State University and Springfield Innovation, Inc., (Agreement No. 274-11). 

            Improvements to the first floor of Building 5 at the Jordan Valley Innovation Center (Bids & Quotations No. 1370-11); Bales Construction Company, Inc., low bid of $208,120 for the base bid plus alternates 1 and 2; total project budget established at $264,000.

            Moved by Mr. Winston and seconded by Ms. Smith.

            Motion passed 7-0.

12.       Human Resources --- Mr. McClure then presented a resolution (Human Resources No. 1351-11) for the approval of revisions to the Employee Handbook for Administrative, Professional and Support Staff Employees.  Sections revised are 2.15.1 Severe Weather Closing, 4.3.6 Reclassifications, 4.3.7 Within-Grade Salary Adjustments, 4.3.8 Additional Duties, and 7.4.1 Credit Course Fee waivers.  Moved and seconded, respectively, by Mr. Elliott and Mr. Kimbrough

            Motion passed 7-0.

13.       Closed Meeting --- It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Ms. Bradbury asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held immediately following this June 17, 2011, meeting of the Board of Governors to consider items of business pursuant to:

a.   R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body…”                     

  1. R.S.Mo. 610.021(13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment…”

Mr. Hammons moved the approval of the resolution and Mr. Winston seconded the motion.

A roll call vote on the resolution was as follows:  those voting in favor – Governors Bradbury, Duggan, Elliott, Hammons, Kimbrough, Smith, and Winston; those voting against – none; those absent – Governors Sheid and Washington.

Ms. Bradbury declared the resolution passed unanimously.

14.       Date of Next Meeting --- The date of the next regularly scheduled meeting was set for Friday, August 5, 2011, at 10:00 a.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.

15.       Adjournment--- Ms. Bradbury adjourned the meeting at 2:20 p.m. on the motion of Mr. Winston, the second of M. Kimbrough, and the unanimous vote of the Board.

John W. McAlear

Secretary