Missouri State University

August 1, 2008

MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
AUGUST 1, 2008


1. Roll Call
Present-     Ms. Elizabeth Bradbury, Governor
      Mr. Ryan Childress, Student Governor
      Mr. Michael Duggan, Vice-Chair of the Board
   Mr. Gordon Elliott, Governor
   Mr. Brian Hammons, Governor
Ms. Mary Sheid, Chair of the Board
Ms. Cathy Smith, Governor
Mr. John Winston, Governor

Absent -    Ms. Phyllis Washington, Governor

Also
Present-    Michael Nietzel, President
        Drew Bennett, Chancellor of the West Plains Campus
        Don Aripoli, Vice President for Student Affairs
        Belinda McCarthy, Provost
Greg Burris, Vice President for Administrative and Information Services
Nila Hayes, Chief Financial Officer
Brent Dunn, Vice President for University Advancement
        Clifton Smart, General Counsel
    John McAlear, Secretary of the Board

2. Presiding --- The presiding officer for the meeting was Ms. Mary Sheid, Chair of the Board of Governors.  She called the meeting to order at 10:00 a.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.   

3. Approval of Minutes:
a. Board of Governors’ Meetings --- Ms. Sheid asked for a motion for the approval of the minutes for the open meeting of June 20, 2008.  Mr. Hammons so moved, receiving the second of Mr. Duggan.
 
   Motion passed 7-0.

b. Executive Committee Meetings --- Ms. Sheid next asked for a motion for the approval of the minutes for the open Executive Committee meetings of July 1, 2008 and July 15, 2008.  Mr. Duggan so moved, receiving the second of Ms. Bradbury.

Motion passed 7-0.

4.    Consent Agenda --- Ms. Sheid noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

July 1, 2008 Executive Committee Meeting
Interior renovations at the pool in Hammons Student Center (Bids & Quotations No. 1275-08); Kenmar Construction, Inc., low bid of $154,932 for the base bid plus alternate one; total project budget set at $181,500.

July 15, 2008 Executive Committee Meeting
The Hall of Fame displays for the JQH Arena (Bids & Quotations No. 1276-08); L & L Group, Inc., low bid of $275,350 for the base bid and all alternates.

Approval to authorize the Chair of the Board to sign an Intergovernmental Agreement with the City of Springfield regarding campus storm water improvements (Agreement No. 224-08).

West Plains Campus
Approval of the Activity Report dated July 15, 2008 (West Plains Campus Activity Report No. 71-08).

Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 282-08).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 283-08).

Springfield Campus Purchases/Contracts
Approval of purchases exceeding $100,000 between June 20, 2008 and July 17, 2008 (Purchasing Activity Report No. 318-08).

Facilities and Equipment
Approval of Activity Report for the month of June 2008 (Activity Report No. 187-08).

The site steel package for the JQH Arena (Bids & Quotations No. 1277-08); DeWitt & Associates, Inc., low bid received of $200,500 for the base bid.

Approval to increase the project budget for the integrated scoring and video display systems for the JQH Arena and the Plaster Sports Complex (Bids & Quotations No. 1278-08); this $1,650 increase brings the new project budget to $2,168,650.

Human Resources Items
Actions concerning academic employees (Human Resources No. 1268-08).

Actions concerning non-academic employees (Human Resources No. 1269-08).

Mr. Duggan made a motion to approve the Consent Agenda receiving a second from Mr. Winston.

Motion passed 7-0.

5.    President’s Office --- Dr. Michael Nietzel, President, next reported that the Coordinating Board for Higher Education has now approved a strategic plan for public higher education in Missouri – including both four-year and two-year institutions.  It is an important document with respect to accountability for the institutions.  This plan will be forwarded to the governors for their review.    

Dr. Nietzel then presented a resolution (Finance No. 1001-08) approving the 2010 Operating Funds Request for Missouri State University-Springfield, West Plains, and Mountain Grove Campuses.  The request has two major components – the first being a request for about $5.6 million; $3.7 million of this is the third year of the 4.2% increase that was agreed to by the legislature and Governor Blunt plus another 2% increase to restore come core items that have been lost over the last 5-6 years as a result of reduced funding per student.  The second component is a strategic initiative – this year’s version of “Preparing to Care” which will be entitled “Health Care for Missouri Citizens.”  This initiative addresses only existing programs – funds no new programs.  The proposed Cooperative PharmD program with UMKC would be included in this vehicle.  This amount would approximate $2.1 million which brings the total request to $7.7 million.  Mr. Winston commented that the Finance Committee unanimously approves this request.  Motion made by Mr. Duggan with the second by Ms. Bradbury.

Motion passed 7-0.

6.    Educational:
a. Report from the Provost --- Mr. Hammons first reported on the Academic Affairs Committee meeting this morning which focused on the College of Education.  He also said that they discussed Academic Affairs’ three goals this year that interweave with Dr. Nietzel’s six themes – those goals being 1) recruiting and marketing; 2) student success; and 3) the public affairs mission.  Dr. Belinda McCarthy, Provost, then added that the six major areas that they want to focus on under the recruiting and marketing goal are: 1) draw freshmen from the entire state; 2) offer greater opportunities for transfer students; 3) work with adults who have been out of school for a period of time; 4) build our graduate school; 5) target international students; and 6) improve our ethnic diversity. 

Dr. McCarthy next presented a resolution (Curriculum No. 319-08) approving the CBHE recommended high school core curriculum for fall 2010.  Motion made by Mr. Winston and seconded by Mr. Hammons.

        Motion passed 7-0.

Dr. McCarthy next introduced Ms. Elizabeth Burton, Associate Director of Citizenship and Service-Learning, who gave a presentation on the community engagement process and the Carnegie Commission’s interest in credentialing strong engaged institutions.  She reported that last year, 1,776 different students served more than 45,000 hours in service learning in the community.  She added that we will be applying for the Carnegie Community Engagement Status.  This is an elective classification by the Carnegie Foundation for the advancement of teaching.  This application will actually help guide us in our community engagement efforts.  The benefits to applying are that it focuses institution-wide attention to our mission and it assures the public of institutional quality.

7.    Research and Economic Development --- In Dr. Jim Baker’s absence, Dr. Nietzel presented the year-end Sponsored Program Activity Report that shows the record amount of $22.4 million in sponsored activities received this year.
 
He then presented a resolution (Agreement No. 225-08) for the approval of a lease agreement with U.S. Phototonics for research laboratory and general office space (about 1,300 sq. ft.) in the Jordan Valley Innovation Center.  The total annual rental income is $36,400.

Moved by Mr. Elliott and seconded by Mr. Winston.

Motion passed 7-0.

8.    West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains Campus, reported that registration numbers are up 4% when compared to the same date last year and credit hour numbers are up 7%.

9.    Student Affairs:
a.    Report from Student Body President --- Ms. Cathy Smith, Chair of the Student Affairs Committee, first reported on their meeting held yesterday.  She recognized Dr. Don Aripoli, whose last day as Vice President for Student Affairs was yesterday.  She commented that the Board is very appreciative of his many accomplishments leading the student affairs division of the university.  She also added that the committee has made a few minor changes in the Citizen Scholar Award program for the upcoming year.  Ms. Whitney Paul, Vice-President of the Student Body, reported that they have been busy this summer preparing for the upcoming year – the first Student Government Association meeting will be September 2, 2008.
   
b.    Report from Vice President for Student Affairs --- Dr. Don Aripoli, Vice President for Student Affairs, first reported that they hope to have the new Student Recreation Center completed by either the 2010-11 or the 2011-12 school years.  He next announced that they hope to have an RFP for privatized housing out by the end of August, a pre-bid meeting in October, have proposals back by November 15th, and a recommendation to the Board at their December board meeting.  He ended his report by estimating the enrollment numbers for fall to be within one percent of last year’s enrollment. 

10.    Staff Senate --- Ms. Casey Comoroski, Chair of the Staff Senate, reported that the Staff Senate is currently working on a Staff Senate Scholarship – one for a staff member and one for a dependent of a staff member.

11.    Finance:
a.    Development Report --- Mr. Brent Dunn, Vice President for University Advancement, presented the development report for the fiscal year ending June 30, 2008.  A record $14 million in gifts were received this year.  The next highest total was FY06 when $11.9 million was received.  He reported that a record 8,000 alumni gave gifts to the foundation this past year.

b.    Financial Report --- Ms. Nila Hayes, Chief Financial Officer, presented the following resolution for the Board’s consideration:

Approval of purchases exceeding $100,000 from July 18, 2008 through July 31, 2008 (Purchasing Activity Report No. 319-08).

Moved by Mr. Winston.  Seconded by Mr. Duggan.

Motion passed 7-0.

12.    Facilities and Equipment
--- Mr. Greg Burris, Vice President for Administrative and Information Services presented a resolution (Architects & Engineers No. 644-08) for architectural and engineering services in conjunction with the renovation of McDonald Arena into the University Recreation Center – Canon Design for $1,556,000 plus reimbursable expenses.  Additional services of up to $150,000 as described in this agreement may be authorized and approved as necessary.  Moved by Ms. Bradbury and seconded by Mr. Duggan.

    Motion passed 7-0.    

13.    Human Resources --- Mr. Burris next presented a resolution (Human Resources No. 1270-08) approving additional actions concerning non-academic employees.  Moved by Mr. Elliott.  Seconded by Mr. Duggan.

    Motion passed 7-0.   

14.    New Business --- Ms. Sheid next announced that it is time for election of board officers for the upcoming year.  She thanked the board members and the administration for this past year – she remarked that it has been a wonderful experience serving as Chair of the Board.  She next asked if there was a motion for a new slate of officers.  Ms. Bradbury moved the following slate of officers:  Chair – Michael Duggan; Vice Chair – Brian Hammons; Secretary – John McAlear; Treasurer – Nila Hayes.  Ms. Smith seconded the motion.

    Motion passed 7-0. 

Mr. Duggan then proposed the following governors as members of the Executive Committee: Governors Elliott, Hammons, and Washington.  So moved by Ms. Bradbury, receiving the second of Ms. Sheid.

Motion passed 7-0.

Mr. Duggan then appointed Ms. Sheid as the Missouri State University Foundation liaison.  He next announced the following committee assignments:

Academic Affairs – Mr. Hammons (chair), Ms. Bradbury, and Mr. Duggan.

Finance – Mr. Winston (chair), Mr. Elliott, and a new Governor appointee.

Student Affairs – Ms. Smith (chair), Ms. Sheid, Ms. Washington, and Mr. Childress.

15.    Closed Meeting --- It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Mr. Duggan asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held immediately following this August 1, 2008 meeting of the Board of Governors to consider items of business pursuant to:

a.    R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body…”

b.    R.S.Mo.  610.021(2).  “Leasing, purchase or sale of real estate by a public governmental body…”       

Ms. Sheid moved the approval of the resolution and Ms. Bradbury seconded the motion.

A roll call vote on the resolution was as follows:  those voting in favor – Governors Bradbury, Duggan, Elliott, Hammons, Sheid, Smith, and Winston; those voting against – none; those absent – Governor Washington.

Mr. Duggan declared the resolution passed unanimously.

16.    Date of Next Meeting --- The date of the next scheduled meeting was set for Friday, October 10, 2008 at 10:00 a.m. on the Springfield Campus.

17.     Adjournment
--- Mr. Duggan adjourned the meeting at 11:05 a.m. on the motion of Ms. Sheid, the second of Mr. Winston, and the unanimous vote of the Board.


John W. McAlear
Secretary