Missouri State University must be able to communicate quickly and efficiently with faculty, staff, and students in order to conduct University business. Email is an acceptable and appropriate medium for such communications.
Email is an official means of communication of Missouri State University. Unless law, contract, or other university policy prohibits email or requires another form of communication, Missouri State University may send communications to faculty, staff, and students by email to their Missouri State University email address. It is expected that the email will be received and read by the recipient within a reasonable amount of time, as email communications may be time-sensitive. Students, faculty and staff are expected to maintain their email boxes, which includes deleting old email so that the box remains open and within size limits.
Email communications must comply with federal and/or state regulations and university policies including all University Information Technology Policies. Missouri State University will not request personal confidential information such as social security, credit/debit card, or bank account numbers be returned by email. Faculty, staff, and students are responsible for keeping their email passwords confidential, and must not share their password with others or leave it exposed.
University email addresses are included in university directory information. Current Missouri State University students are expected to have a University email address. As with other directory information, any student may restrict access to his or her email address and must contact the Office of the Registrar to do so.
University faculty and staff are expected to have a University email address unless other provisions for university communications are made by their unit. Departments that have employees without email access, such as some temporary employees, must make reasonable accommodations for an alternative means of communication.
Faculty will determine how electronic communication, including email, will be used in their classes, and must specify those requirements in the course syllabus.
Approved by Board of Governors: July 30, 2004