February 27, 2007 Minutes

February 27, 2007 3:30 – 4:30 p.m.
CARR 104

Members Attending:
Dale Moore (Chair), Dr. Michelle Visio, Dr. Wes Scroggins, Teresa Steele, Sara Clark

Absent: Jana Estergard, Ladonna Hansen

The meetings from the January 23 and February 6 meetings were read and approved. Sara Clark will post on the web.

Staff Survey:

Michelle Visio began the meeting by stating that she has added 19 more items to the staff survey to capture the extent that work bleeds over to family life. After the group looked them over and discussed the items, it was decided to take half of them out because those questions appear to be confusing. On page six of the survey, Michelle has added 4 items that deal with primary care issues.

Currently, items 52-58 that deal with demographics are suggested to be pre-filled from a database. We will notate that this information will be stored separately from the survey results, so that the employee taking the survey can have their answers remain anonymous. There is still a concern, though, that some employees would not want these fields completed, and Michelle suggested that they be allowed to ‘blank’ them out. Sara suggested that we make them drop down boxes and offer a “do not respond’ option. The explanation of the use of the boxes will be changed to state “The information below has been pre-filled from your personnel file. Please check for accuracy.” This is because the privacy statement has already been made at the beginning of the survey.

Michelle noted that on item #41 that asks about job searches for employees’ spouses, she changed the wording to “dual career partner’ and shortened the description.

It was decided that with the few changes made that are indicated above, the staff survey is ready to go.

Faculty survey:

Michelle indicated that she was unsure which survey the administrators would be taking, the staff or faculty version. As most administrators also consider themselves faculty, it was a valid concern. Michelle suggested that we invite Skip Phelps to our next meeting to address questions, as she has been an administrator and is currently faculty. Dale agreed to invite her to our next meeting.

The group discussed the demographic information needed and came up with the following items that are needed:

  • Tenured/tenure-track/non-tenure track
  • Rank
  • Full time/part time
  • Number of years at the university
  • Gender
  • Marital status
  • Salary
  • Age
  • Kids/dependent adults
  • How far to/from work
  • Ask if an academic administrator

Michelle noted that she will add the same work/family conflict questions that were added to the staff survey. Sara pointed out that since the faculty taking the survey need to remain anonymous, we need to develop questions that will answer demographic information without identifying the person taking the survey.

Wes brought up the issue of whether or not we need to even ask the question concerning a compressed work week in the faculty survey, as faculty do not have set hours. It was pointed out that there are some clinical faculty that must work set hours at the clinic, i.e. Communication Disorders and Physical Therapy, so the question would still be pertinent to them. It was also suggested that questions be included that cover how many hours are spent in the classroom, for preparation time, and advising students.

Wes and Michelle agreed to revisit the University of Central Florida survey to see what work/family issues that it brings up that we can also address in our survey.

Dale asked the group if we wanted to go ahead and send out the staff survey when it was ready, or hold it and sent it out at the same time as the faculty survey. The group consensus was that both surveys should be sent at the same time, preferably with a memo from President Nietzel.

It was also asked if we would need to get input from the faculty senate, and Michelle felt we should. Sara and Dale thought that since the faculty senate was the committee that nominated people to serve on the committee, we already have their tacit approval.

The meeting adjourned at 4:25 PM, with Dale promising to contact Skip Phelps to attend our next meeting.

Next meeting: March 6, 2007 at 3:30 in Carrington 104.

Respectfully submitted,

Teresa Steele,
Executive Assistant to the Associate Vice President