July 10, 2003 Minutes

1. Call to Order - A regular meeting of the Staff Senate of Missouri State University was called to order at Plaster Student Union, Room 313 at 1:30 p.m.

2. Roll Call -

Present - Veronica Adinegara, Patrick Byers, Allison Crocker, Diana Garland, Norm Griffith, Betty Lewis, Steve Mills, Tami Sutton, F. Chris Arney, Mike Clark, Belinda Davis, Cynthia Giacin, Tara Horton, Lisa McEowen-LeVangie, Myril Stewart, Scott Walker, Kelly Brown, Sara Clark, SuzAnn Ferguson, Mary Lynne Golden, Phyllis Kenney, Phil Nichols,. Chris Strodtman

Absent - Sherry Adams, Marilyn Robertson, Chuck Donald, Robert Thurman, Abigail Hagy

Guests - Ginger Allard, Mary Heady, Anne Baker, Dale Moore, Stacey Epperly

Lisa McEowen‐LeVangie, Chairperson, presided and Betty Lewis recorded the proceedings of the meeting.

Mary is attempting to locate historical records on campus to properly archive them as part of a grant that coincides with the Missouri State centennial project. The purpose of the archive project is to have a process for more efficient archiving on campus.

Mary explained how she is contacting offices on campus to survey what kind of records are currently being kept. This is part of the process to have more efficient record archives on campus. Benefits to improved record management include saving money and space as well as better access to records. Offices will be informed as to the length of time to keep records and if they have records of historical value, they can choose to transfer them to the Library Archive after they are finished with hem.

There is a Faculty Senate opening for a Staff Senate Representative. This person should be classified staff. Contact Lisa if you are interested in representing Staff Senate at the Faculty Senate meetings.

New senators, as well as those that do not have a picture on the Staff Senate web page, should stay after the meeting to have their pictures taken.

USA Program participants have been chosen and letters have gone out to notify everyone who applied if they were selected for the first class or not. The roster will be posted online Friday

The minutes of the June regular meeting were approved.

Board of Governors approved the FY04 budget based on the figures the legislature proposed. After the Governor signed the budget, he announced a withholding. Our portion of the withhold is just under $1.95 million. The approved budget includes funding for step increases, reclassifications and promotions; however, no across the board increases were awarded.

President's Cabinet was held before the budget was approved, so the main topic of discussion was the budget.

Operation Uplink, Phil Nichols - A letter was sent to all active duty students, faculty, and staff to make them aware of the availability of free phone cards to call back the United States from their duty station. Approximately two dozen people responded requesting to participate.

Budget & Priorities Committee, Sara Clark - Sara discussed last year's survey and the value it has in prioritizing issues for the committee. Budget & Priorities is in the process of creating a new survey for this year. If anyone has any input or would like to be involved with this committee or the survey, let Sara know by phone or email.

Budget & Priorities is also working on formalizing budget procedures for submission of issues from Staff Senate.

Public Affairs Committee, Phyllis Kenney - The Public Affairs Committee is working on ideas for staff involvement in the student sponsored Public Affairs Week (September 23-25). A brown bag luncheon with speaker, Myril Stewart, is scheduled for the 23rd and they will have booths for Lee National Denim Day, Make a Difference Day and possibly Veteran"s Recognition. If anyone has any ideas on how to get staff involved, please contact Phyllis.

In March the Web Committee requested that anyone who authored or presented a resolution to Staff Senate write a follow up to show the history and what became of the resolution for future reference. Everyone is to check the list of resolutions on the Web page and see if they need to write a follow up. The follow up may be sent to Sara Clark, Chair of the Website Administration Committee.

When David Liss spoke to Staff Senate in June he asked for Staff Senate to be an advocate to encourage people to come up with ideas to help lower health care costs. We should encourage people to work toward this mission.

Steve Mills presented a resolution that did not pass.

The next regular meeting will begin at 1:30 p.m. on August 7, 2003 in Plaster Student Union room 313.

The meeting adjourned at 2:30 p.m.

Respectfully submitted:
Betty Lewis, Secretary
Staff Senate

New Business
Unfinished Business
Committee Reports
Report from the Chair Lisa
Approval of Minutes
Guest Speaker Mary
Heady, Project Archivist, Meyer Library