Allowable Expenses

  • Advertising including job posting in newspapers/magazines/online, et cetera
  • Automotive purchases including maintenance, repairs, car wash, et cetera. (University vehicles only)
  • Cameras, Camcorders, and other Audio/Visual equipment
  • Cleaning and dry cleaning services
  • Commodities on Contract
  • Conference registration fees, seminar fees, including webinars
  • Copier maintenance agreements
  • Custodial supplies
  • Electronic data processing supplies
  • Food: Refer to Food purchases on P-Card
  • Foundation funded purchases (excluding scholarships, insurance proceeds and capital projects)
  • Freight and expedited (overnight) shipping charges
  • Microwave ovens Operating and maintenance supplies including paper towels, facial tissue and other cleaning supplies
  • Printing and photography supplies
  • Professional memberships, subscriptions and dues
  • Publications and Journals
  • Printers, scanners and fax machines
  • Refrigerators and Freezers
  • Small tools
  • Software (excluding Adobe, IBM, Microsoft and VMware)
  • Shelving Storage- Open air
  • Tablets, Notebooks, Netbooks, Personal Digital Assistants
  • Technical and specialized supplies
  • Televisions
  • Trophies, medals, plaques and ribbons
  • Travel: Refer to Travel Purchases on P-Card
  • Used parts and equipment