TITLE Admissions Evaluator
CLASSIFICATION NUMBER 5810
IMMEDIATE SUPERVISOR Assistant Director of Admissions, Office Operations
MAJOR ADMINISTRATOR Assistant Vice President for Enrollment Management and Services
The Admissions Evaluator evaluates and processes applications, residency status, and transcripts for admission, determines admissibility and course equivalencies, evaluates transfer credit according to established policies and procedures, posts action and credit hours awarded, determines class standing, and enters codes used to create correspondence informing applicants of their status. The Admission Evaluator provides information and responds to inquiries from prospective and current students, their families, high schools, faculty, and staff about a wide variety of issues.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required. A Bachelor's degree is preferred.
Experience: Four years successful clerical experience is required, however, education beyond high school may be substituted for the minimum experience requirement. A bachelor’s degree will substitute for the four years of required experience. Clerical experience in college admissions and records office work is preferred.
Skills: Must be knowledgeable in the use of computerized management information systems (databases). Effective interpersonal and oral and written communication skills are required. The ability to work with a minimum of supervision is required. The ability to learn and follow complex procedures and detailed policies is required. Effective decision-making skills are required. Keyboarding and data entry skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Considerable data entry work is required. The position requires extended periods of time at a computer station and extensive utilization of information displayed on a computer monitor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures prompt and accurate processing of applications for admissions by coding applications using an established system, merging application data to the computer data system, matching applications with transcripts received, informing applicants of credentials required to complete application processing, and contributes to the supervision of student employee(s) who assist in the processing of applications.
2. Determines eligibility of applicants for admission to the University by interpreting class rank, test scores, grade point average, and core curriculum information and comparing that information with established University admission policies.
3. Determines transfer credit equivalencies by comparing title and descriptions of courses completed by students at other colleges and universities with courses offered at the University and awarding credit according to established University policies.
4. Creates individual correspondence for each applicant by coding various details of the applicant’s status.
5. Ensures quality service to applied, prospective, and current students by responding to inquiries regarding policies, procedures, and programs of the University.
6. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
7. Contributes to the overall success of the Office of Admissions by performing all other duties and responsibilities as assigned.
The Admissions Evaluator is supervised by the Assistant Director of Admissions, Office Operations and assists with the supervision of student employees.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 5 - 680 Points: A combination of education and experience equivalent to a Level 5 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 3 - 220 Points: Considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events are required.
Factor 3: Responsibility for the Work of Others
Level 3 - 60 Points: Supervision of one student or part-time worker or graduate assistant, where the nature of supervision is largely confined to scheduling and assigning tasks and reviewing completed work. The incumbent may provide input into the staffing and evaluation processes, but the final decisions are made by other supervisors. The incumbent does not perform a full range of supervisory activities and spends relatively little time performing supervisory functions.
Factor 4: Guidelines
Level 2 - 130 Points: The work generally involves sequential steps and methods explained by the supervisor and/or described by specific guidelines such as standard operating procedures, handbooks, and/or reference manuals exist. Tasks are relatively clear-cut and involve related steps, processes, and methods. The employee may be required to recognize differences in a variety of situations, but those differences are normally clear and require the selection of standard processes to resolve. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. Situations to which the existing guidelines cannot be applied or proposed deviations from the guidelines are referred to a supervisor.
Factor 5: Contacts
Level 4 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.
Factor 6: Work Impact
Level 4 - 475 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, and the services, information, or products provided have significant effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.