TITLE Associate Director, Planning, Design & Construction
CLASSIFICATION NUMBER 1373
IMMEDIATE SUPERVISOR University Architect and Director of Planning, Design & Construction
MAJOR ADMINISTRATOR Vice President for Administrative Services
The Associate Director of Planning, Design & Construction assists in planning, design, and construction of all capital projects and physical improvements undertaken by the University, ensuring that they meet state and federal regulations and procedures and are effectively managed from concept through planning, design, bidding, construction, and up to occupancy. The Associate Director of Planning, Design & Construction assists in the integration of sustainable design, a respect for the environment, and conservation of resources into every project the University undertakes. The Associate Director of Planning, Design & Construction assists in the selection and hiring of consultants engaged by the University for capital projects and physical improvements and oversees the work of consulting firms and in-house design staff throughout these projects. This position helps manage the efficient use of space on campus by all departments and entities. The Associate Director of Planning, Design & Construction assists in developing long-range and detailed plans to meet the needs of the University, develops and oversees budgets for construction projects, and assists in managing the office of Planning, Design & Construction.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Management, Business Administration, Engineering, Architecture, or a related field is required.
Experience: At least three years of progressively responsible experience in operations, administration, personnel management, and supervision at institutions of higher education or with similar large organizations is required. Construction industry experience with institutions of higher education is required. Demonstrated experience working effectively in a diverse environment is required.
Skills: Strong knowledge of industry standards, building accessibility requirements, contract language applicable to the construction industry, and applicable statutes of the State of Missouri is required. Management and administrative skills are required, particularly the ability to develop and manage budgets, analyze, organize, plan, and delegate. Demonstrated skills in problem-solving, decision making, and conflict resolution are required. Supervisory skills are required, particularly the ability to train, orientate, instruct, and evaluate others. Computer literacy with word processing, spreadsheet, and similar applications is required. Strong verbal and written communications skills are required. The ability to communicate with the University community, the public, and the media regarding planning, design, and construction issues is required. The ability to gather and thoroughly analyze information in order to make well-founded recommendations to the University’s senior administration is required. The ability to work collegially with a wide variety of constituencies possessing various levels of planning and design knowledge is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Familiarity with CAD and other graphic programs is preferred.
Effort: Requires the ability to move throughout the campus on foot, including climbing stairs in all University buildings, and stairs and/or ladders on construction sites.
Other: This position is designated “sensitive” as defined by University policy. The scope of the job frequently requires responding to emergency or unforeseen situations around-the-clock and may require working in the evenings and on weekends to fulfill job functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists in ensuring the success of Planning, Design & Construction by working with the University Architect and Director of Planning, Design & Construction to coordinate the development of goals and objectives that are consistent and supportive of the institutional mission of the University and Division of Administrative Services and evaluates progress toward their achievement.
2. Advises the University Architect and senior members of administration as requested in regard to planning, design, and construction issues.
3. Assists with the development and maintenance of the campus master plan by considering the program and growth needs of the University and applying expertise to generally determine the effect that future facilities might have on existing infrastructure and requirements for the expansion of infrastructure to support the master plan; the master plan supports the mission of the University with detailed short-, mid-, and long-term plans for campus facilities and infrastructure to meet the needs of the University and is a tool to guide development of the campus.
4. Assists in working with all components of Administrative Services, as well as other University academic and administrative staff, to develop a thorough and effective process for gathering information for the campus master plan as well as planned capital projects and physical improvements and facilitates the process to ensure that a valid campus master plan is developed and maintained and that completed construction projects meet the needs of the various campus constituencies who will use the facilities.
5. Assists in ensuring that construction projects are in compliance with applicable state and federal regulations by assisting in the development and enforcement of University policies and procedures for all facets of the planning, design, and construction process, including but not limited to, consultant selection and award of contracts for consultant services, advertising, bidding, and award of construction contracts, consideration of minority and women-owned businesses, wage and hour requirements, bonding and insurance requirements, and project close-out.
6. Assists in the selection of consultants engaged by the University for capital projects and physical improvements by using processes and procedures in accordance with state law, especially those projects requiring engineering expertise, negotiating fees and developing contracts for professional services related to construction projects, and evaluating and documenting the performance of consultants.
7. Assists in ensuring that all capital projects and physical improvements undertaken by the University system are effectively managed by overseeing all activity on these projects, including feasibility analysis, preliminary studies and development of alternative solutions, code review, project design, development of contract documents, preparation of project estimates and budgets, solicitation, receipt, and evaluation of project bids for award to the lowest, responsive, responsible bidder, construction administrations, site observation of construction, management of the project budget, and project close-out.
8. Protects the University from engaging unqualified consultants and contractors by maintaining records of the performance of all contractors and consultants, rendering an evaluation, and using the documentation to support selection of the best qualified firm to provide work for the project.
9. Assists in facilitating compliance of the University with accessibility requirements mandated by the Americans with Disabilities Act (ADA) by understanding the requirements of ADA, reviewing the physical accessibility of University structures, facilities, and property, advising the University Architect and Director of Planning, Design and Construction of deficiencies in meeting ADA requirements, and making recommendations for compliance which include the costs and scope of compliance modifications.
10. Promotes and supports the University’s statement on sustainability by planning, designing, and constructing capital projects and physical improvements using sustainable principles such as those established by the U. S. Green Building Council, following guidelines such as those set forth by the Association for the Advancement of Sustainability in Higher Education, and other similar organizations.
11. Supports campus sustainability initiatives by working with the Sustainability Coordinator, Sustainability Commission, and other campus sustainability organizations to support sustainable efforts within the control of Planning, Design & Construction and in the best interests of the University.
12. Advises the University Architect and Director of Planning, Design and Construction and senior administration as requested with regard to the condition of existing University buildings and facilities, including compliance with building codes and life safety requirements as well as physical condition and utilities infrastructure and provides recommendations for actions to correct deficient or unsafe conditions in facilities as necessary.
13. Works with University clients and departmental personnel to develop, maintain, and implement schedules for all construction-related projects.
14. Assists in the preparation of the annual state appropriations request by assisting in the development of capital renewal projects which support the campus master plan.
15. Represents the University with on-campus and off-campus groups and organizations related to planning, design, and construction issues.
16. Promotes a positive and cooperative image of the University with the construction industry by assisting in coordination between the University and various agencies.
17. Assists in developing and maintaining departmental policies, guidelines, and standards applicable to the entire University and assists with dissemination of this information by various means, including face-to-face interactions, published guidelines, and web pages.
18. Assists with and prepares required and requested reports to federal and state agencies regarding University projects.
19. Assists in fund-raising efforts for campus construction projects by assisting in the preparation of applications and other necessary supporting materials for construction grants, loans, and donations.
20. Assists in the establishment of budgets, manages assigned capital budgets for construction projects, and may approve the expenditure of funds as delegated.
21. Assists in the management of funds by working with the University Architect and Director of Planning, Design & Construction in planning, developing, and reviewing the annual departmental budgets and assisting with ongoing budget tracking with periodic reporting, identification of fiscal concerns, and the development of fiscal strategies.
22. Works in conjunction with Human Resources and the University Architect and Director of Planning, Design & Construction to oversee and manage personnel issues within the department, including proper recruitment and screening of applicants for employment, hiring of qualified personnel at appropriate pay rates, in-processing and orientation into Planning, Design & Construction, disciplinary activities, performance evaluation and improvement, separation from employment, and out-processing, etc.
23. Remains knowledgeable of and facilitates application of Human Resources and Payroll policies and procedures, including policies and procedures contained in the Employee Handbook.
24. Promotes the professional and personal development of Planning, Design & Construction staff by working with the University Architect and Director of Planning, Design & Construction to plan, coordinate, and document personnel training and staff development programs, including training with regard to departmental standards, policies, and procedures.
25. Assists in managing the office of Planning, Design, & Construction by advising the University Architect and Director of Planning, Design and Construction on the most effective and efficient structure and staffing for the department, assisting in hiring qualified applicants, supervising staff, training personnel to departmental and University standards and procedures, assigning projects appropriate to the capabilities of the employee, setting goals and objectives, and evaluating performance.
26. Encourages high morale and the delivery of quality, customer-focused services by the department and employees of Planning, Design & Construction.
27. Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of high integrity to all staff within Planning, Design & Construction.
28. Maintains an environment of open communication with all customers, colleagues, and affiliates, both on- and off-campus, serves as a liaison with other departments in the resolution of operational issues, and resolves differences constructively.
29. Assists in advising the Board of Governors regarding the status of on-going and planned capital projects and physical improvements by preparing reports and resolutions requested or required for submission to the Board of Governors in accordance with University policies and procedures.
30. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
31. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, maintaining required and appropriate professional designations, and attending training and/or courses as directed by the supervisor.
32. Contributes to the overall success of Planning, Design & Construction by performing all other duties and responsibilities as assigned.
The Associate Director of Planning, Design & Construction is supervised by the University Architect and Director of Planning, Design and Construction and supervises assigned professional, clerical, and support staff in the office of Planning, Design, & Construction.
OFFICE OF HUMAN RESOURCES
REVISED MAY 2017
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 5 - 2350 Points: Work involves primary accountability for a larger department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University, influences internal or external operations, or impacts students, faculty, and/or staff. Work activities have a direct and significant impact on the department. Work activities also have a significant effect on the efficiency and reputation of the cost center and represent a relatively major function within the cost center. At this level would be jobs in which the incumbent may have responsibility for developing budgets, distributing budgeted funds, and exercising primary control over a moderately-sized budget.