1157 Coordinator, Professional Education Advisement

POSITION IDENTIFICATION

TITLE Coordinator, Professional Education Advisement

CLASSIFICATION NUMBER 1157

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Associate Dean, College of Education

MAJOR ADMINISTRATOR Dean, College of Education

GENERAL FUNCTION

The Coordinator, Professional Education Advisement is responsible for planning, organizing, and directing the operations of the College of Education's Professional Education Advisement Center and ensuring that quality academic advisement is provided to students (including special education, early childhood, elementary, and middle school programs) at Missouri State University. The Coordinator, Professional Education Advisement provides advisement to assigned students. The Coordinator, Professional Education Advisement informs faculty, academic department heads, college deans, other academic administrators, and staff of College of Education policies and changes regarding education program requirements. The Coordinator develops departmental policies, procedures, and advisement guidelines and the preparation of long- and short-range goals and objectives.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master's degree is required. Either the Bachelor's degree or the Master's degree must be in a recognized area of Education (e.g., early childhood, elementary, middle school, secondary, special), Education Administration, or Guidance and Counseling.

Experience: At least three years of experience in higher education is required and must include a combination of teaching experience and administrative or academic advising experience. Experience in positions that required knowledge of policies and administrative procedures for higher education is preferred. Experience working in an education program, with teacher certification procedures, or with elementary education advising is preferred.

Skills: Excellent verbal and written communication skills, interpersonal skills, computer literacy, and organizational and management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures that the essential student service of quality academic advisement is provided to education students at Missouri State University by establishing an environment for advising which is student-oriented through the development of departmental policies, procedures, and advisement guidelines and the preparation of long- and short-term goals and objectives for the College of Education Professional Advisement Center, setting priorities for meeting student needs in education advisement, hiring and supervising qualified advising personnel, and evaluating progress towards accomplishment of those goals and objectives.

2. Provides an essential student service of education program advisement by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University, assists assigned students in developing academic schedules appropriate for their stated educational goals, guides students in decision-making and learning how to accept responsibility for their decisions, assists all education students seeking information on education programs, assists students who are unsure of the education program they want to pursue in the selection of an appropriate major and emphasis or minor, and directs students to resources within the University that provide other assistance as appropriate.

3. Facilitates the successful completion of the University's various education programs by education students through monitoring the academic progress of all education students to determine their readiness and eligibility to enroll in teacher education courses or to continue in those courses and communicating with students about academic or program deficiencies that deny enrollment or may jeopardize their continuation in the teacher education program.

4. Provides essential education program information to students attending Student Orientation Advisement and Registration (SOAR) sessions by either presenting pertinent information about the elementary education program or assigning this responsibility to a knowledgeable staff member.

5. Ensures the smooth transition and transfer of students desiring to major in education programs at Missouri State University by initiating and maintaining contact with administrators and advisors at community and junior colleges that are sources for transfer students and providing accurate and current information regarding the requirements for admission to the education programs at Missouri State University.

6. Ensures the effectiveness of the advising process by maintaining advisee files for all assigned advisees, regularly updating advisee academic files and reports including Missouri Educator Gateway Assessment scores, reporting scores to the appropriate offices on campus, validating the information contained in the advisee files with the student database, monitoring prerequisites and overrides, and filing degree programs for Early Childhood Education students.

7. Assists in determining which students should be reinstated in the University's special education, early childhood, elementary, and middle school education programs and under what conditions by interviewing students requesting reinstatement and reviewing their academic records to date, being knowledgeable of the requirements for completion of the various elementary education programs, and applying sound judgment in decision-making.

8. Provides releases for holds that prevent Early Childhood students from registering.

9. Assists in recruiting new students to the field of education by participating in college fairs, career fairs, and community college invitations. Occasional travel and overnight stays may be required.

10. Collaborates with the Director, Secondary Education on advising issues and shared courses, serves as liaison between the Professional Education Advisement department and the Childhood Education and Family Studies department, and assists advisors located on the West Plains and Crowder campuses.

11. Develops a competent and effective advisement staff by hiring qualified applicants, providing in-service training and workshops, assigning appropriate academic advising responsibilities, and evaluating individual performance.

12. Participates as a member of the University community by serving on committees as assigned by the Dean of the College of Education or designee.

13. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Associate Dean.

15. Contributes to the overall success of the College of Education by performing other duties and responsibilities as assigned.

SUPERVISION

The Coordinator, Professional Education Advisement is supervised by the Associate Dean, College of Education and supervises other advisors, an administrative assistant, graduate assistants, and student workers.

OFFICE OF HUMAN RESOURCES

REVISED SEPTEMBER 2016

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 4 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.