TITLE Admissions Coordinator-Academic Advisor, Physician Assistant Studies
CLASSIFICATION NUMBER 1125
IMMEDIATE SUPERVISOR Department Head, Physician Assistant Studies
MAJOR ADMINISTRATOR Dean, College of Health and Human Services
The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies is responsible for the overall admissions process of the Physician’s Assistant Studies program, including the production and distribution of print and internet recruiting and application materials, maintenance of the departmental blog, applicant records and database management, academic advisement of program applicants, review of application materials, assistance in and coordination of the applicant selection process, post-decision counseling of unsuccessful applicants, and preparation of reports concerning the admission process. The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies also assists with graduate tracking and provides support for accreditation activities. The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies maintains the Physician’s Assistant Studies web site and ensures all printed materials and the web site are current.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required.
Experience: Successful experience in working with the public is required; experience in a healthcare-related field is preferred.
Skills: Excellent interpersonal and organizational skills are required; the ability to work well with others as a team is required. Computer skills, including proficiency in database design and maintenance is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists with the recruitment and admission of students to the Physician’s Assistant Studies program by overseeing the design, printing, and distribution of print and internet materials related to admissions and application materials and representing the Department at recruiting events and functions.
2. Manages and responds to requests for information about the Physician’s Assistant Studies Program and prepares reports regarding the admission process as requested.
3. Ensures accurate communication with program applicants by serving as the primary academic advisor by telephone, electronic contact, or in-person session to all program applicants.
4. Facilitates the student selection process by receiving and reviewing all application materials and coordinating the activities of the Program’s student selection committee.
5. Assists the department’s academic and clinical coordinators with the receipt of documentation required of all accepted students such as the criminal background check, immunizations, health insurance, Basic Life Support (BLS), and tuberculosis testing prior to the beginning of clinical instruction.
6. Helps to strengthen re-applications by providing post-decision counseling for unsuccessful applicants.
7. Assists the Program Director and the Department Head to evaluate practice patterns, salary, etc. by preparing and distributing the annual alumni survey.
8. Ensures the currency of information accessible on the Physician’s Assistant Studies web site by monitoring and maintaining the web pages.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Department Head.
11. Helps to ensure the success of the Physician’s Assistant Studies program by assisting with day to day operations of the program and performing other duties as assigned.
The Admissions Coordinator/Academic Advisor, Physician’s Assistant Studies is supervised by the Department Head and may supervise full time, part time, or student workers.
OFFICE OF HUMAN RESOURCES
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.
Factor 2: Supervisory Responsibility
Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.