1699 China Admission Coordinator

POSITION IDENTIFICATION

TITLE China Admission Coordinator

CLASSIFICATION NUMBER 1699

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of International Services

MAJOR ADMINISTRATOR Associate Vice President for International Programs

GENERAL FUNCTION

The primary job duty of the China Admission Coordinator is admission of international students from the LNU/MSU College of International Business in Dalian, China, other Chinese partner institutions, and Executive MBA (EMBA) students from China. The China Admission Coordinator reviews and evaluates academic credentials, financial resources, and English language proficiency of prospective students from China in order to determine eligibility for admission to the University and the acceptability of documentation for the U.S. Department of Homeland Security Form I-20 and U.S. Department of State Form DS-2019. The China Admission Coordinator evaluates courses taken at Chinese and other international institutions for transfer credit and GPA requirement, advises Chinese students about admission and U.S. immigration laws and regulations, monitors Chinese student status, and evaluates actions to be taken when a student’s status changes. The China Admission Coordinator communicates regularly with officials at the Chinese Consulate in Chicago and the U.S. Department of State regarding government scholarships and other student financial aid. The China Admission Coordinator designs and assists with the development of systems and processes to improve office workflow and automate routine administrative process, enhancing the ability of staff to accomplish the mission of the department.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master's degree is required.

Experience: At least five years of living in China is required. One year of experience in international student admissions and services at a U. S. college or university is required. Familiarity with the Student Exchange Visitors Program (SEVP) and the Department of Homeland Security policies and procedures regarding international student admissions is required. One year working at a Chinese institution of higher education or other Chinese business entity is preferred. Experience in translation and interpretation is preferred. Budgetary analysis and financial planning experience is preferred.

Skills: Verbal and written fluency in both English and Mandarin Chinese is required; effective verbal and written communication skills are required. Effective interpersonal skills are required. Computer proficiency is required; the ability to learn Banner admission processes and International Student and Scholar Management (ISSM) functionality in order to admit international students and maintain their immigration status is required. Interest in and the ability to work with individuals from China and a large variety of world cultures are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Facilitates achievement of established goals and objectives for Chinese student enrollment by evaluating and processing applications, obtaining information needed to evaluate courses and transcripts from Chinese educational institutions, and determining the equivalency of those courses and transcripts for transfer credit.

2. Determines the validity and acceptability of the student’s financial resources and the adequacy of the student’s English language proficiency by using University and U.S. Department of Homeland Security criteria.

3. Advises enrolled international students regarding accomplishing their educational goals while maintaining immigration status by providing information, monitoring student status, and advising students of possible courses of action and consequences of actions.

4. Enhances the staff’s ability to accomplish the mission of the department by designing and assisting with the development of systems and processes to improve workflow and automating routine processes.

5. Serves as a liaison between the University, the student or prospective student, and Chinese consular posts in the U.S. as well as U.S. consular posts in China.

6. Encourages increased cultural awareness of students, faculty, staff, and the local community by assisting with planning and coordination of special events relating to cultural awareness.

7. Facilitates the academic and personal success of Chinese students by assisting them in effectively utilizing the resources of the University and serving as a liaison between the Office of International Services and other University offices that provide services to international students, such as the Office of China Programs, Academic Advisement, the Graduate College, Residence Life, Housing and Dining Services, the Career Center, Safety and Transportation, and academic departments.

8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of International Services.

10. Contributes to the overall success of the Office of International Services by performing all other duties and responsibilities as assigned.

SUPERVISION

The Chinese Admission Coordinator is supervised by the Director of International Services and may supervise student and non-student part-time employees and graduate assistants.

OFFICE OF HUMAN RESOURCES

FEBRUARY 2016

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.