1058 Assistant Director, Graduate Interdisciplinary Programs

POSITION IDENTIFICATION

TITLE Assistant Director, Graduate Interdisciplinary Programs

CLASSIFICATION NUMBER 1058

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director, Graduate Interdisciplinary Programs

MAJOR ADMINISTRATOR Associate Provost and Dean of the Graduate College

GENERAL FUNCTION

The Assistant Director, Graduate Interdisciplinary Programs is responsible for working with prospective students, newly declared majors, continuing Master of Professional Studies (MPS) and Masters of Science in Interdisciplinary Studies (MSIS) majors, and those students interested in changing their majors to MPS or MSIS.  The Assistant Director, Graduate Interdisciplinary Programs manages academic advising, student support, successful transition to graduate school, student retention, and degree completion. The Assistant Director, Graduate Interdisciplinary Programs helps to achieve the program’s recruitment goals and oversees the program when the Director, Graduate Interdisciplinary Programs is absent or unavailable.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree is required.  Candidates with a Master’s degree in progress will be considered; evidence of the award of the master’s degree is required before the job offer can be made.

Experience: At least two years of experience in responsible positions organizing and managing projects and/or activities is required.

Skills: Strong verbal and written communication skills are required. Knowledge of interdisciplinary and international programs is preferred.  Excellent interpersonal skills and the ability to work in a dynamic, ever changing environment are required.  Computer skills, including Microsoft Office Suite and University systems software (i.e., Argos, Degree Works, Blackboard and Banner) are preferred.  The ability to work in a dynamic, ever changing environment is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The scope of the position requires occasional weekend and evening work particularly during scheduled advisement and registration periods, recruitment events, and information sessions as assigned by the Director, Graduate Interdisciplinary Programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides academic advisement to all students in graduate interdisciplinary programs.

2. Monitors retention, develops student education plans, and facilitates degree completion of graduate interdisciplinary students.

3. Assists the Director, Graduate Interdisciplinary Programs with written and verbal communication with both on- and off-campus constituencies.

4. Assists the Director, Graduate Interdisciplinary Programs with admissions to graduate interdisciplinary programs.

5. Assists the Director, Graduate Interdisciplinary Programs with marketing, recruitment, and promotion efforts.

6. Assists the Director, Graduate Interdisciplinary Programs in maintaining the graduate interdisciplinary budget and works with the Assistant to the Dean of the Graduate College.

7. Maintains knowledge of the academic policies and procedures unique to colleges that collaborate with graduate interdisciplinary programs.

8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as required by the Director, MSAS.

10. Contributes to the overall success of graduate interdisciplinary programs by performing all other duties as assigned.

SUPERVISION

The Assistant Director, Graduate Interdisciplinary Programs is supervised by the Director, Graduate Interdisciplinary Programs and supervises graduate assistants and student employees.

OFFICE OF HUMAN RESOURCES

REVISED JUNE 2017

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.