5194 Coordinator, Assessment Data Systems, College of Education

POSITION IDENTIFICATION

TITLE Coordinator, Assessment Data Systems, College of Education

CLASSIFICATION NUMBER 5194

GRADE 32

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Associate Dean, College of Education

MAJOR ADMINISTRATOR Dean, College of Education

GENERAL FUNCTION

The Coordinator, Assessment Data Systems-College of Education works with students, faculty, staff, and cooperating teachers to facilitate the use of assessment systems in the College of Education. The Coordinator, Assessment Data Systems-College of Education works with program directors and the Associate Dean – COE to create templates, rubrics, surveys, and forms that are aligned with Department of Elementary and Secondary Education (DESE) standards and to provide data for annual reports to accrediting bodies, such as DESE, the Council for the Accreditation of Educator Preparation (CAEP), and the American Association of Colleges for Teacher Education (AACTE).

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required.

Experience: At least one year of data management and systems administration experience is required. Experience with Enterprise Resource Planning (ERP) systems, such as Banner, and data reporting tools, such as Argos or Cognos, is preferred.

Skills: The ability to think logically and creatively is required. Proficiency in understanding and maintaining database queries is required. Attention to detail, strong organizational skills, effective communication skills, including the ability to communicate technical information in oral, written, and graphic form to individuals with varying backgrounds, are required. The ability to maintain confidentiality in regard to information processed, stored, or accessed by the system is required. Proficiency with Microsoft Office Suite applications (Excel, Word, PowerPoint) is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Works with Educator Preparation Provider (EPP) program directors to understand DESE and accrediting body standards and translate them into templates, rubrics, surveys, and forms for the assessment data systems.

2. Administers the assessment data systems by loading data at coordinated intervals during the semester, providing permissions and access, providing user support, and providing training to students, faculty, staff, and cooperating teachers on the use of the systems for assessments.

3. Works with Institutional Research to identify the data for use in annual reports to accrediting organizations, assists with data analysis, and loads the data into accrediting organization systems.

4. Prepares presentations based on annual reporting for EPP faculty and administrators.

5. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

6. Supports the College of Education by performing all other duties as assigned.

SUPERVISION

The Coordinator, Assessment Data Systems-College of Education is supervised by the Associate Dean – College of Education and supervises graduate assistants and part-time employees.

OFFICE OF HUMAN RESOURCES

REVISED JANUARY 2017

JOB FAMILY 3

Factor 1: Educational/Experience Requirements of the Job

Level 6 - 1182 Points: A combination of education and experience equivalent to a Level 6 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Supervisory Responsibility

Level 3 - 897 Points: Regular but limited supervision and training of small numbers of student or part-time workers is required where the nature of supervision is largely confined to scheduling work and/or assigning tasks. Supervision at this level may also involve directing the work assignments of one or more full-time employees, but supervision typically does not include a full range of supervisory responsibilities, and the supervisory duties typically do not consume a large portion of the work day.

Factor 3: Skill, Complexity, and Technical Mastery

Level 5 - 1600 Points: Knowledge of information technology methods and procedures applicable to several types of work processes. Knowledge permits the employee to carry out work assignments where the objectives are clearly identified and can be accomplished by adapting precedents and established practices.

Factor 4: Budgetary Control

Level 1 - 193 Points: Jobs at this level involve no budgetary control except for the normal responsibilities associated with monitoring and reporting everyday expenses.

Factor 5: Work Environment and Physical Demands

Level 1 - 25 Points: The work environment has only everyday discomforts associated with an office or commercial vehicle. The work area is adequately lighted, heated or cooled, and ventilated. Work is largely sedentary involving mostly sitting with occasional walking, standing, bending, or carrying of small items. No special physical demands are required of the work.

Factor 6: Work Impact and Effect

Level 2 - 1620 Points: Work products or services impact the accuracy, reliability, or acceptability of further processes or services. Work activities may be complex, but normally involve addressing conventional problems or situations with established methods to supply departments, programs, classes, or units with information, software, or equipment they use to perform their work. Improperly performed work and/or equipment or software failures affect performance, create delays, and/or otherwise affect the welfare of programs or individuals. While improperly performed work and/or equipment or software failures have significant effects, the effects are more often inconvenient rather than severe and impact relatively few people. Improperly performed work and/or equipment or software failures are normally correctable in the short-to-medium term with relatively minor costs and delays, but emergency repairs are typically unavailable.