2165 Assistant to the Program Director, School of Anesthesia

POSITION IDENTIFICATION

TITLE Assistant to the Program Director, School of Anesthesia

CLASSIFICATION NUMBER 2165

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Program Director, School of Anesthesia

MAJOR ADMINISTRATOR Dean, College of Health and Human Services

GENERAL FUNCTION

The Assistant to the Program Director, School of Anesthesia organizes and coordinates the operations of the School of Anesthesia and coordinates various public affairs and fundraising activities. The Assistant to the Program Director, School of Anesthesia provides academic advising, coordinates class scheduling, class enrollment, and degree program check for entry level and completion level doctoral students.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required.

Experience: At least three years of health care experience is required; anesthesia or operating room experience is preferred. Experience with budget preparation and bookkeeping experience is required. Management experience in a health profession and/or academic advising experience are preferred.

Skills: Strong verbal and written communication skills are required; excellent interpersonal skills are required. Proficiency with Word and Excel is required. Supervisory experience is required. The ability to organize and plan is required; attention to detail is required. Conflict management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Familiarity with the anesthesia academic program and surgical management is preferred. Knowledge of accreditation processes is preferred.

Other: Occasional weekend work, particularly during alumni events, is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Organizes and oversees admission to the Certified Registered Nurse Anesthetist (CRNA) to Doctor in Nurse Anesthesia Program (DNAP).

2. Provides academic advisement for entry level and completion students in the DNAP.

3. Oversees cohort registration and provides resources and information to DNAP students.

4. Assists with marketing of the School of Anesthesia, recruitment and retention efforts, and alumni events.

5. Oversees the credentialing process for all DNAP students.

6. Assists with the review of DNAP student applications.

7. Works with the clinical site coordinator to provide oversight of maintenance and retention of affiliation agreements and clinical site requests.

8. Monitors clinical cases to maintain compliance with Council on Accreditation requirements.

9. Assures current content on the website and develops informational and marketing materials for both web and print.

10. Plans and coordinates activities between students, faculty, and staff.

11. Assures currency of adjunct faculty records and maintains a current roster on the website.

12. Oversees the certified background check process and assures currency at all times.

13. Organize and oversee the departmental budget.

14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development training, and attending training and courses as required by the supervisor.

16. Contributes to the overall success of the DNAP by performing other duties as assigned.

SUPERVISION

The Assistant to the Program Director, School of Anesthesia is supervised by the Program Director, School of Anesthesia and supervises full- and part-time staff and student workers.

OFFICE OF HUMAN RESOURCES

JUNE 2015

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.