TITLE Assistant Director of Student Conduct
CLASSIFICATION NUMBER 1817
IMMEDIATE SUPERVISOR Director of Student Conduct
MAJOR ADMINISTRATOR Associate Vice President for Student Life/Dean of Students
The Assistant Director of Student Conduct assists in the coordination and administration of student conduct under the supervision of the Director of Student Conduct. The Assistant Director of Student Conduct provides training for University hearing boards and Residence Life staff, assists in administering policies and procedures of the conduct system in Residence Life, offers alternative forms of dispute resolution, engages students in developmentally appropriate conversations to address and resolve student conduct matters, and acts as an advisor regarding complex legal issues in higher education. The Assistant Director of Student Conduct assures compliance with the Family Education Rights and Privacy Act (FERPA).
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master's degree is required.
Experience: At least one year of directly related professional student affairs experience is required and must include knowledge of student life philosophy and its application, the law and higher education, evidence of an effective leadership style, experience in residence life and in student conduct, and a background demonstrating success in dealing with students, parents, administrators, and faculty.
Skills: Excellent organizational, management, budgetary, and leadership skills are required. Excellent verbal and written communication skills are required. Excellent interpersonal and human relation skills are required. Computer literacy and database experience are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Contributes to an effective student conduct program by assisting the Director of Student Conduct in administering the Office of Student Conduct, conducting investigations into student conduct as appropriate, interviewing students and other witnesses involved in conduct hearings, and calling to session conduct hearings to resolve student conduct cases.
2. Assists the Director of Student Conduct in ensuring student conduct hearings are properly administered by overseeing the preparation of all notifications and documentation for hearing boards, scheduling a date, time, and location for hearings, notifying all participants and witnesses required for hearings, reviewing all physical and/or documentary evidence submitted to hearing boards, and conducting pre-hearing meetings with students who chose to have a hearing.
3. Assists the Director of Student Conduct with ensuring that members of University hearing boards are recruited and equipped to discharge their duties as board members by preparing and implementing an annual training program for members of University hearing boards (faculty, students, and staff) as appropriate, monitoring developments in student conduct procedures within higher education and implementing changes as required, serving as a resource on complex legal issues evolving in higher education, and serving as a student conduct consultant and clarifying procedures and options available to faculty, staff, students, and student hearing boards in response to student behaviors.
4. Assists the Director of Student Conduct in ensuring that University Boards and Faculty Student Judicial Commission hearings are conducted in accordance with recognized student conduct procedures by serving as an advisor to such bodies, advising the chair regarding complex issues at hearings, clarifying conduct procedures, interpreting University policies as necessary, and serving as a Hearing Authority (chair) when deemed necessary.
5. Ensures the confidentiality of all student conduct records contained in the Office of Student Conduct by supervising the maintenance and security of such records.
6. Ensures that the University complies with federal mandates regarding student privacy by providing certification for agencies requesting student conduct information in accordance with FERPA.
7. Designs, implements, and evaluates educational programs centered on, but not limited to, student ethical behavior, student rights and responsibilities, decision making, risk management (student organizations and greek-lettered organizations), mediation, civility, community responsibilities, sexual assault, alcohol education, drug education, cross-cultural communication, and conflict resolution.
8. Recruits, selects, trains, and advises Student Conduct Ambassadors, a peer education program.
9. Provides ongoing outreach and education for constituencies (including students, faculty, staff, parents, and community members) involving student conduct matters.
10. Counsels individual students regarding their rights and responsibilities.
11. Conducts assessments to monitor student learning outcomes as a result of referral to the University conduct process.
12. Assists in the production of University documents, such as, manuals, forms, publications, and/or reports, at the direction of the Director of Student Conduct
13. Serves as a liaison between the Office of Student Conduct and appropriate community agencies, including serving on the Partners in Prevention (PIP) committee.
14. Serves as an advisor to the PanHellenic Council and the Interfraternity Council Standards Boards.
15. Serves as a resource to faculty, staff, and students who seek to resolve conflicts.
16. Oversees the maintenance of the content of the Office of Student Conduct website.
17. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
18. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Student Conduct.
19. Contributes to the overall success of the Office of Student Conduct by performing all other duties assigned by the Director of Student Conduct.
The Coordinator of Student Conduct is supervised by the Director of Student Conduct and assists the Director of Student Conduct in the supervision of a graduate student.
OFFICE OF HUMAN RESOURCES
REVISED OCTOBER 2015
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.