5202 Government Document Specialist (United Nations)


TITLE Government Document Specialist (United Nations)




IMMEDIATE SUPERVISOR Head, Reference and Government Information Department

MAJOR ADMINISTRATOR Director, Library Services


The Government Document Specialist enables patrons to fully utilize United Nations (UN) resources, supervises and trains student assistants, interns, and volunteers working with UN documents, and assures compliance with UN depository regulations.


Education: A Bachelor’s degree with at least eighteen hours of 500 level classes (or equivalent) in Library Science or a in a discipline related to the job is required.

Experience: Two years of library experience or two years of appropriately related work experience in a commercial, educational, or government setting is required. Supervisory experience is required. Experience performing duties similar to this position, particularly work with government documents, is preferred.

Skills: Excellent oral and written communication skills and strong interpersonal skills are required. A working knowledge of word processing and/or database software applications are required. Attention to detail is required.

Other: Evening or weekend shifts may be required.


1. Enables patrons to fully utilize the United Nations resources in all their formats through effective management of the public services and technical processing functions within the Reference and Government Information Department.

2. Increases awareness of the collection by providing publicity, outreach, and/or bibliographic instruction on UN documents to college classes, college, and high school Model UN groups, and community organizations.

3. Ensures accessibility of UN documents and publications by providing technical expertise and assistance to Library patrons using traditional or electronic sources.

4. Performs technical service functions by searching OCLC for new records, editing and deleting online catalog records, and electronically updating serial records.

5. Preserves the Library’s UN government document’s collection by providing proper maintenance (including shelving arrangements), labeling, and identifying, preparing, and organizing materials for the bindery.

6. Enhances services to patrons seeking international information by assisting in collection development activities, i.e., identifying, selecting, and locating sources of materials germane to UN documents.

7. Helps to assure that knowledgeable staff are available to assist patrons with UN publications by coordinating the training, supervision, and evaluation of student assistants, interns, and volunteers working with UN publications.

8. Ensures compliance with UN depository regulations by processing materials in a timely manner and assuring access to UN publications by the public.

9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as assigned.

10. Contributes to the overall success of the Missouri State University Libraries by performing all other duties and responsibilities as assigned.


The Government Documents Specialist (UN) is supervised by the Head, Reference and Government Information Department and may supervise student assistants, interns, and volunteers.




Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 2 - 100 Points: Interactions are generally routine and structured involving employees inside the University, students, or the general public. The purpose may include obtaining or clarifying facts, coordinating work, solving recurring problems, or providing factual information to others. Contacts may be with coworkers or structured exchanges with students, faculty, or the general public, and are generally for the purpose of exchanging information.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.