5516 Property Control Specialist


TITLE Property Control Specialist



IMMEDIATE SUPERVISOR Coordinator, Property Control

MAJOR ADMINISTRATOR Director of Procurement Services


The Property Control Specialist assists with asset control by updating the Property Control (PROP) database with new assets valued at $5,000.00 or more, tagging new assets, and moving, storing, and assisting with the sale of surplus property. The Property Control Specialist monitors the amount and type of furniture in classrooms and assists the Coordinator of Property Control with annual departmental inventories, operates various motor vehicles, light delivery vehicles, and a forklift, and supervises support staff and student workers of the Property Control Department.


Education: A high school diploma or the equivalent is required.

Experience: At least two years of experience is required in shipping and receiving work and/or property moving and delivery work.

Skills: Effective interpersonal and communication skills are required. Must use Microsoft Word and Excel and learn to use mainframe computer applications, such as entering data into the PROP database to maintain inventory records. The ability to use and maintain filing systems and records is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Requires daily lifting and moving of equipment weighing up to 100 pounds. Work is performed indoors and out-of-doors, occasionally in environments which could have work hazards.

License: Requires a valid Missouri driver's license.


1. Reduces the potential for loss or misappropriation of non-expendable University property by complying with established procedures for the receipt, tagging, storing, and subsequent accountability of property purchased by or donated to the University, assisting with physical inventories of University property, and reporting discrepancies between reported inventories and actual on-hand property to the Coordinator, Property Control.

2. Assists with maintaining an accurate inventory of non-expendable University property by verifying materials and property received by the Property Control Office against requisitions, shipping notice, invoices, or other property documents, and adding non-expendable property items to the computer database which lists the type and cost of all property purchased by or donated to the University, as well as the department which received the property and its location.

3. Assists with property management for all University departments by transporting or arranging for the transport of worn out/surplus property to the University's warehouse, warehousing surplus property, delivering useable property to departments and offices as directed, and ensuring that surplus assets are presented for sale in a manner to maximize revenue.

4. Helps to ensure adequate learning environments for students by surveying all general classrooms to ensure that each room is equipped with the proper furniture.

5. Assists Shipping and Receiving with delivery services by correctly identifying supplies, materials, equipment, and priority packages to be delivered to the University’s administrative and academic departments from invoices, departmental order forms, and Procurement Card purchases, safely loading those items on the delivery vehicle, safeguarding all items during transit, delivering the items to the correct department, and obtaining the appropriate signature for the receipt of the delivered items.

6. Accurately documents the receipt of all supplies, materials, and equipment delivered to the University.

7. Practices preventive maintenance of delivery vehicles and equipment by performing spot checks of equipment to determine their working condition, oiling moving parts, cleaning and servicing tools and equipment as directed or specified in the operator’s manual, and returning damaged tools and equipment for repair or replacement.

8. Contributes to an accident-free work environment by operating various light delivery vehicles and other moving equipment in a safe manner and adhering to all reasonable and prudent safety precautions and procedures.

9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

10. Contributes to the overall success of the Property Control Office by performing all other duties and responsibilities as directed.


The Property Control Specialist is supervised by the Coordinator, Property Control and supervises student and support staff of the Property Control Department.




Factor 1: Educational Requirements of the Job

Level 2 - 100 Points: The job requires a high school diploma or equivalent.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 3 - 550 Points: General mechanical or technical aptitude and specific knowledge and experience in a skill, craft, or trade. The ability to perform standard procedures, operations, and/or operate specific equipment, that is required through at least two years of experience and previous training is required.

Factor 3: Managerial Responsibility

Level 2 - 75 Points: Irregular but occasional responsibility to direct the work of student workers or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. Responsibilities at this level may include tracking budgeted spending, limited purchasing authority, and tracking inventory.

Factor 4: Guidelines

Level 2 - 50 Points: Specific guidelines and established routines exist, but some judgment in applying guidelines and deviating from standards must be exercised. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. At this level, the employee may also determine which of several alternatives to use. Situations to which the existing guidelines cannot be applied or significant proposed deviations from the guidelines are referred to a supervisor.

Factor 5: Contacts

Level 4 - 175 Points: The purpose is to coordinate activities involving employees, students, and/or the general public. At this level, contacts involve considerable interpersonal skill involving cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor.

Factor 6: Work Environment

Level 3 - 70 Points: The work area involves moderate discomfort and/or risk such as operating heavy machinery or dangerous equipment, or frequent exposure to hazardous materials. Alternatively, the work area may be subject to environmental discomfort such as poor ventilation. Loud noises, and/or extremes of heat or cold. The work often requires wearing protective gear that may be uncomfortable. The nature of the work environment may produce moderate levels of stress.

Factor 7: Physical Demands

Level 4 - 150 Points: Work requires considerable and strenuous physical exertion such as climbing ladders, frequent lifting of objects over 50 pounds, crawling or crouching in restricted areas. Occasional lifting of heavy objects weighing 75 pounds or more is required.

Factor 8: Responsibility for Facilities and Resources

Level 2 - 40 Points: Jobs at this level might require frequent but routine responsibility for facility security, public safety, equipment, or money.

Factor 9: Complexity

Level 2 - 250 Points: The work consists of tasks that involve related steps, processes, or methods. Decisions regarding what needs to be done involve choices requiring the employee to recognize the differences among a few easily recognizable situations. Decisions at this level are based on knowledge of the procedural requirements of the work coupled with the awareness of the specific functions and assignments of the department.