5215 Equipment Lending Supervisor


TITLE Equipment Lending Supervisor




IMMEDIATE SUPERVISOR Classroom Coordinator



The Equipment Lending Supervisor manages the daily delivery of education technology resources requested by faculty to classrooms across campus by scheduling the use of the equipment and supervising, scheduling, and training the delivery staff. The Equipment Lending Supervisor selects, trains, and supervises the part-time and student delivery staff, trains equipment users and student staff in the proper setup and use of media systems, monitors weekly the inventory of high theft-risk equipment and annually all equipment, and provides emergency repair and troubleshooting in the classroom when problems arise with media systems.


Education: Two years of college is required. A bachelor’s degree with course work in educational media or instructional technology is preferred. Management or supervisory training is preferred.

Experience: One year of general work experience is required. Two years experience in educational media or audiovisual experience is preferred. One year of supervisory experience is preferred.

Skills: Operational and integration knowledge of basic and advanced audiovisual equipment and presentation systems is required. The ability to drive a delivery van is required. Excellent interpersonal skills are required. Effective oral and written communication skills are required. The ability to train faculty in the use of media equipment and advanced presentation systems is required. Computer skills are required to manage automated inventories, scheduling, and training programs. Mechanical skills in operating small hand tools to clean and perform minor repairs on various media equipment is preferred. Electrical aptitude is preferred.

Effort: Must be able to lift up to 60 lbs. Must be able to climb ladders and reach tall shelving heights and be able to lift and push large carts containing various pieces of equipment across campus. Visual and audio acuity is required to align and test equipment. Must be able to work in all weather conditions.


1. Supervises the delivery of educational technology resources to classroom by scheduling the equipment, scheduling and supervising the delivery staff, training student staff and faculty on the proper use and setup of media systems, developing training aids, and streamlining and troubleshooting the reservation and delivery processes.

2. Monitors the inventory of instructional technology equipment in order to prevent loss and maintains a supply of consumable bulbs for the equipment.

3. Ensures that the ETC maintains a sufficient stock of consumable supplies to meet anticipated customer demands, thus avoiding disruption if the use of classroom technology, by managing the on-hand inventory of consumable products and supplies such as bulbs, batteries, etc, performing daily spot checks of stocks, and ordering sufficient stock in advance of the date required for us.

4. Assures that faculty are able to use the equipment as scheduled for classes by providing emergency repair and troubleshooting in the classroom and following a preventive maintenance schedule for media equipment.

5. Reduces the potential for injury to workers or damage to ETC equipment by encouraging workers to use proper lifting and driving procedures while engaged in their daily work.

6. Implements and enforces the ETC late fine policy through tracking, notification, and coordination with other campus units such as the Bursar’s Office and Office of Human Resources.

7. Originates new equipment and parts purchases by receiving the equipment, inspecting it, labeling the equipment into inventory control system, and coordinating with others to facilitate proper processing of invoices.

8. Provides media equipment for special events by coordinating with event organizers and delivery staff.

9. Supports the overall success of ETC by performing all other duties as assigned.


The Equipment Lending Supervisor is supervised by the Classroom Coordinator and supervises part-time and student employees.




Factor 1: Educational/Experience Requirements of the Job

Level 4 - 788 Points: A combination of education and experience equivalent to a Level 4 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Supervisory Responsibility

Level 3 - 897 Points: Regular but limited supervision and training of small numbers of student or part-time workers is required where the nature of supervision is largely confined to scheduling work and/or assigning tasks. Supervision at this level may also involve directing the work assignments of one or more full-time employees, but supervision typically does not include a full range of supervisory responsibilities, and the supervisory duties typically do not consume a large portion of the work day.

Factor 3: Skill, Complexity, and Technical Mastery

Level 3 - 1000 Points: Knowledge of few basic information technology terms and methods such as those acquired through on-the-job training in one or more simple work processes. Knowledge permits the employee to carry out a variety of related and recurring assignments that can be quickly mastered. Alternatively, knowledge of the processes, methods, and procedures associated with a limited range of technical objectives or common problems, or knowledge of an extensive body of standard rules, procedures, processes, operations, tools, or equipment requiring extended training and experience to perform a wide variety of interrelated and nonstandard tasks and resolve a wide range of problems. Knowledge permits the employee to carry out a variety of related and recurring assignments that can be quickly mastered.

Factor 4: Budgetary Control

Level 2 - 386 Points: Individuals in jobs at this level actively document, monitor, and control expenditures. At this level incumbents may recommend minor expenditures but have no real authority over budgets.

Factor 5: Work Environment and Physical Demands

Level 2 - 50 Points: The work area is generally adequately lighted and ventilated, but may involve some discomfort such as the moderate noise from machines or occasional uncomfortable temperatures. The work may require some exertion such as frequent standing, considerable walking, frequent bending, kneeling, reaching, and stooping, and may include occasional lifting of moderately heavy objects. Work may require specific but common physical abilities.

Factor 6: Work Impact and Effect

Level 1 - 900 Points: Work products or services facilitate the work of other individuals. Work activities may be complex, but normally involve addressing conventional problems or situations with established methods to supply others with information, software, or equipment they use to perform their work. Improperly performed work and/or equipment or software failures normally will directly impact the ability of other individuals to timely complete specific tasks or processes, but usually on a person-by-person basis. Although improperly performed work and/or equipment software failures are typically noticed and corrected relatively quickly, after hours repairs are not available. While improperly performed work and/or equipment or software failures may create delays and inconvenience for specific individuals, the overall impact on the unit is minimal.