TITLE Head Cashier, Bursar Office
CLASSIFICATION NUMBER 4430
IMMEDIATE SUPERVISOR Bursar
MAJOR ADMINISTRATOR Controller
The Head Cashier is responsible for supervision of some Accounting Technicians in Financial Services and for providing support to the Accounting Technicians in the daily operations of the Bursar's Office. The Head Cashier is responsible for large sums of money on a daily basis and the daily reconciliation and balancing of the Bursar's Office operations at the end of each business day.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required.
Experience: At least five years progressively responsible cash handling, bookkeeping, or accounting experience is required. Supervisory experience of employees in a financial setting is required.
Skills: Must be able to accurately account for monies and receipts collected for the University using established accounting procedures. Must have exceptional aptitude in accounting procedures, tested and proven clerical aptitude to include complex filing systems, accurate keyboarding and 10 key calculator by touch skills. The ability to learn, apply, and communicate policies, procedures, and regulations relevant to assigned account functions and make basic mathematical computations rapidly and accurately are required. A working knowledge of database, spreadsheet, and word processing software applications is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures accountability of University receipts and funds at all times by balancing the Daily Cash Reconciliation Worksheet with the previous day's transactions and performing various audits and checks of cashiers' deposits and funds.
2. Ensures proper accountability of daily receipts and cash for accurate balancing and reconciliation by making daily deposits, keeping the Bursar's Office checkbook current, entering all in-coming and out-going monies, and end-of-day checkout.
3. Ensures the security of University funds kept in the Bursar's Office by keeping monies and financial records recorded, locked, and secure from unauthorized access, including verifying time locks.
4. Supports and assists cashiers in daily operations by ensuring that all transactions between the individual cashiers and the head cashier are balanced.
5. Develops a competent and efficient staff of cashiers by supervising and training cashiers in the proper procedures for handling cash transactions, for operating specialized equipment, and on Bursar's Office general operating policies and procedures.
6. Promotes a positive image of the Bursar's Office when handling customer/client problems by treating each individual with respect and resolving their concerns/ complaints in a professional manner.
7. Ensures continuity of operations in the Bursar's Office by assuming the duties and responsibilities of the Bursar in his absence.
8. Completes payment transactions for cash advances for employee travel and payment of petty cash vouchers by processing associated payment documents approved by the Controller and disbursing funds to the proper individual.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training an/or courses required by the Bursar.
11. Contributes to the overall success of the Bursar's Office by performing all other essential duties and responsibilities as assigned.
The Head Cashier is supervised by the Bursar, and exercises direct supervision of the Accounting Technicians and other personnel in the Bursar's Office.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 8 - 1460 Points: A combination of education and experience equivalent to a Level 8 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 4 - 370 Points: In addition to considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events, the job requires specific professional skills and/or skills in managing a wide variety of complex processes.
Factor 3: Responsibility for the Work of Others
Level 5 - 180 Points: Supervision and training of moderate numbers of student and/or part-time or temporary workers may be required where the nature of supervision is largely confined to scheduling work, assigning tasks, and reviewing completed work. Supervision at this level may also involve directing the work assignments of a small number of permanent, full-time employees. Supervisory tasks include providing substantial input into the process of screening and hiring employees and providing performance information for other supervisors to use as part of the employee evaluation processes. Supervisory duties typically involve a small but significant portion of work day activities.
Factor 4: Guidelines
Level 2 - 130 Points: The work generally involves sequential steps and methods explained by the supervisor and/or described by specific guidelines such as standard operating procedures, handbooks, and/or reference manuals exist. Tasks are relatively clear-cut and involve related steps, processes, and methods. The employee may be required to recognize differences in a variety of situations, but those differences are normally clear and require the selection of standard processes to resolve. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. Situations to which the existing guidelines cannot be applied or proposed deviations from the guidelines are referred to a supervisor.
Factor 5: Contacts
Level 3 - 105 Points: The purpose of contacts is to advise or counsel students or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.
Factor 6: Work Impact
Level 3 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.