1158 Professional Education Advisor

POSITION IDENTIFICATION

TITLE Professional Education Advisor

CLASSIFICATION NUMBER 1158

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Coordinator, Professional Education Advisement

MAJOR ADMINISTRATOR Associate Dean, College of Education

GENERAL FUNCTION

The primary duty of the Professional Education Advisor is to assist education students in the development of academic schedules appropriate for their stated educational goals, provide information about teacher certification requirements for the state of Missouri and to assist students in progressing towards degree completion.  The Professional Education Advisor maintains necessary records and files to monitor the academic progress of students, refers students to resources within the University that provide assistance to students having difficulty, supports student success and retention, reviews transfer evaluation forms on all transfer students, represents the College of Education at recruitment events, and meets with families of prospective students individually as well as during the Student Orientation and Registration (SOAR) program.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required; a Master’s degree is preferred.

Experience: At least one year of experience in higher education, preferably in academic advising or a related area in which a knowledge of academic programs was gained or one year of K-12 employment is required.

Skills: Excellent interpersonal skills, in particular the ability to work with the public in person and by telephone, are required.  Strong verbal and written communication skills, problem-solving skills, and organizational skills are required.  Computer literacy is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Knowledge of higher education policies and procedures, its requirements and regulations is preferred.

Other: Responsibilities may require travel to locations outside the city of Springfield and/or overnight travel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides an essential student service of advisement to undergraduate and/or post-baccalaureate education students by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University; assisting students in the development of academic schedules appropriate for their stated educational goals (including undergraduate and teacher certification); assisting all education students seeking information on education programs; and directing students to resources within the University that provide other assistance as appropriate.

2. Ensures that undergraduate and/or post-baccalaureate students seeking teacher certification meet the requirements in the proper sequence by monitoring the academic progress of advisees to determine their eligibility for student teaching and certification including the achievement of required grade point averages and the results of required MEGA assessments, communicating with advisees about academic or program deficiencies which may cause certification to be denied, and providing viable suggestions for correcting deficiencies.

3. Facilitates the academic progress of students toward completion of a degree by evaluating computerized audits that compare the degree requirements with the student’s academic records, advising them of their status, counseling students regarding curriculum deficiencies in terms of the completion of required courses for the degree and in terms of grades received in courses already completed, reviewing and approving placement of supervised teaching, and reviewing intercollegiate athletic audits and validation of NCAA requirements.

4. Collaborates with College of Education department heads and faculty each semester to review the upcoming semester schedules, course sequencing, program changes, etc. to assure dissemination of current and consistent information to education majors.

5. Conducts a fair and efficient transfer advising experience to all prospective College of Education students by disseminating current transfer guide information, developing program planning guides and academic schedules, and assuring that transfer courses are correctly evaluated during the transfer process.

6. Works with advisors and personnel at the MSU Outreach campuses, including West Plains, Neosho, Cassville, Nevada, Lebanon, and Camdenton, which offer the MSU elementary education degree.

7. Represents the College of Education at recruitment events and all recruitment opportunities including occasional travel to sate-wide events and transfer recruitment opportunities including, but not limited to speaking to OTC classes, attending MSU admission office transfer initiatives, Showcase, Majors Fair, etc.

8. Coordinates all COE recruitment-related events that are aligned with the Office of Admissions’ calendar.

9. Meets with prospective students and their parents in scheduled group sessions or individually throughout the year.

10. Assists in the maintenance of advisement office web pages, develops transfer student web pages, and assists with computer queries used in the monitoring process.

11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

12. Remains competent and current through self-directed professional reading, developing contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Coordinator, Professional Education Advisement.

13. Contributes to the overall success of the Education Advisement Center by performing all other duties and responsibilities as assigned.

SUPERVISION

The Professional Education Advisor is supervised by the Coordinator, Professional Education Advisement and generally exercises no supervision of others.

OFFICE OF HUMAN RESOURCES

REVISED OCTOBER 2017

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.