TITLE Admission Counselor, West Plains
CLASSIFICATION NUMBER 1260
IMMEDIATE SUPERVISOR Recruitment Specialist
MAJOR ADMINISTRATOR Coordinator of Admissions
The Admission Counselor, West Plains contributes to the achievement of Missouri State University – West Plains established enrollment and recruitment goals and objectives by representing Missouri State University-West Plains at college fairs and high school/community recruitment visits and counseling prospective students and their parents regarding admission requirements, academic programs, financial aid and scholarships, residence hall, student organizations and activities. The Admission Counselor assists with the development of publications and responds to written, phone, email and in-person inquiries, meets with visiting students and parents , plans activities and events for prospective students/families and high school counselors, establishes and maintains effective communication with high school counselors, students, and community service agencies, assists with the student recruitment/admissions effort as needed, and performs other activities as assigned by the Recruitment Specialist.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: An associate’s degree is required; a bachelor’s degree is preferred.
Experience: No specific work experience is required; however experience with Missouri State University – West Plains’ academic programs, facilities, student activities and organizations, or at least two years of work experience in college admissions and recruitment at a regionally accredited institution, is preferred.
Skills: Excellent verbal and written communications skills and sensitivity to issues related to the recruitment and retention of a diverse student body are required. Effective organizational skills are required. Familiarity with Microsoft Office products is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: This position transports and sets up (unassisted) recruitment and display materials and media equipment. Some data entry and computer work is required.
License: Must have a valid Missouri driver’s license.
Other: The scope of the job requires frequent consecutive overnight and weekend travel primarily during the fall and spring semesters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Represents Missouri State University – West Plains at college fairs and during high school/community recruitment visits, advises prospective students and their parents regarding admission requirements, academic programs, financial aid and scholarships, residence hall, student organizations and activities, assists with the development of publications used for admissions and recruitment, responds to written, phone, email, and in-person inquiries, and meets with visiting students and parents.
2. Makes formal presentations and plans activities and events, both on- and off-campus, for prospective students/families and high school counselors.
3. Ensures accomplishment of the outreach component of the recruitment plan by assisting with recruitment activities, fulfilling travel responsibilities, and attending college day/night programs and making high school visits.
4. Contributes to the accomplishment of the West Plains campus recruitment and enrollment goals by serving the needs of high school counselors and A+ Coordinators throughout the areas from which Missouri State University – West Plains draws students (primarily the seven-county area), maintaining good communication throughout the school year with high schools, coordinating mailings of materials and updated information to high school counselors as needed, and assisting with the maintenance of the high school database.
5. Assists with special recruitment activities such as Red Carpet Days for high school juniors and seniors and informational programs for high school counselors and A+ Coordinators.
6. Actively recruits students for the extended campuses and works cooperatively with the extended campus coordinators to promote awareness of educational opportunities and initiate recruitment activities and events.
7. Advises supervisory personnel of the progress of ongoing responsibilities by maintaining accurate records of student and high school/community college contacts and preparing reports concerning recruitment and admission activities.
8. Assists with preparation and analysis of management reports as needed, utilizing familiarity with student databases and using query tools.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training as requested by supervisor.
11. Ensures that miscellaneous assignments are completed in the best interests of the campus by accepting and accomplishing tasks which are delegated by the Recruitment Specialist.
The Admission Counselor, West Plains is supervised by the Recruitment Specialist. during periods of travel, the Admission Counselor operates with limited supervision and exercises self-direction under prescribed guidelines.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 0 - 300 Points: Entry-level general knowledge of processes, methods, and procedures that can be obtained through on-the-job training in one or more simple work processes. Knowledge permits the employee to complete less demanding, related, and recurring assignments that can be quickly mastered and/or to assist experienced coworkers. Knowledge and skill at this level are typically acquired through on-the-job training and a combination of high school diploma and previous work experience or some college course work or vocational training.
Factor 2: Supervisory Responsibility
Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.