1165 Coordinator, Psychology Advisement

POSITION IDENTIFICATION

TITLE Coordinator, Psychology Advisement

CLASSIFICATION NUMBER 1165

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Department Head, Psychology

MAJOR ADMINISTRATOR Dean, College of Health and Human Services

GENERAL FUNCTION

The Psychology Advisement Coordinator assists students in the development of academic plans appropriate for their stated educational goals, guides majors in the selection of career-relevant coursework, communicates information about departmental functions and activities to students and faculty, maintains records to monitor student progress, evaluates transfer credits, engages in recruitment activities on and off campus, and directs students to resources within the University that provide assistance in making career and academic major choices.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree in Psychology is required.

Experience: At least one year of academic advising experience or similar experience is required, where knowledge of federal, state, and higher education policies and procedures has been gained or one year of employment in a higher education setting in which a thorough knowledge of academic programs was required.

Skills: Excellent verbal and written communication skills, interpersonal skills, particularly in working with a diverse student population, organizational, and management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. A working knowledge of various computer applications is required; experience with database applications is preferred.

Certification: Must obtain Missouri State University certification as a Master Advisor within one year of appointment and maintain Master Advisor certification while employed in this position.

Other: This position occasionally works in the evenings and on weekends, especially during the summer SOAR sessions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides the essential student services of academic advisement to psychology majors by being knowledgeable of academic policies and procedures unique to Missouri State University that facilitate the advisement process, assisting assigned students in the development of academic schedules appropriate for the stated educational goals of students, guiding students in decision making and learning how to accept responsibility for their decisions, assisting students seeing academic information, directing students to resources within the University that provide assistance in making career and academic choices, and assigning students to appropriate faculty advisors.

2. Prepares, revises, and maintains materials and departmental resources for information and recruitment, including maintaining designated bulletin boards, publicizing Psychology Club meetings, service, and other activities, and preparing and distributing the semi-annual Notes from the Psychology Advisement newsletter for current students and flyers and other communications about current and future classes, campus and community events that would be of interest to Psychology students and faculty, local and national graduate program announcements, and job and practicum opportunities.

3. Represents the department for campus visits, recruitment fairs, and various scheduled activities, including the annual New Student Festival, the Major’s Fair, MSU Showcase, and RXII College Fair and recruits and coordinates faculty and student organization officers to assist at these events.

4. In concert with the Department Head, prepares and revises Psychology transfer equivalencies for the MSU database and for community college articulation documents and assists students seeking re-evaluation of transfer credit for Psychology coursework.

5. Serves as advisor to the Psychology Club, attends Psychology Club meetings and events, assists student officers with recordkeeping, maintains materials, and displays case plaques for the organization.

6. Ensures the effectiveness of the advising process by maintaining electronic advising notes for all assigned advisees and using information in the Psychology Advisement Center to advise students appropriately.

7. Helps to ensure the success of Student Orientation and Registration (SOAR) by participating as a SOAR advisor.

8. Represents the department on various committees as assigned, such as the CHHS recruitment and marketing committee and transfer articulation meetings.

9. Provides information about graduate school admissions, writes letters of reference for students applying to graduate programs and for those searching for employment, completes telephone references as needed, and assists undergraduate majors in their transitions after graduation.

10. Trains and supervises undergraduate student workers and graduate assistants in the Advisement Center and maintains required employment records.

11. Coordinates programs and events recognizing students in the Psychology Department, including scheduling facilities, catering, displays, and announcements.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.

14. Contributes to the overall success of the Psychology Department by performing all other duties as assigned.

SUPERVISION

The Psychology Advisement Coordinator is supervised by the Department Head and may supervise graduate assistants and student employees.

OFFICE OF HUMAN RESOURCES

AUGUST 2014

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.